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Home My WebLink About025 16STATE OF WASHINGTON Jefferson County IN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET APPROP ATIONS/EXTENSIONS FOR VARIOU�COUNTY FUNDS RESOLUTION NO. 25-16 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2016 budgets; and . WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2016. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an.extension of the Fund budgets listed: IiRiERAL FUND 001-068-000 COMMUNITY SERVICES 001-180-000 SHERIFF 001-270-000 NON -DEPARTMENTAL $6,250 $69,495 $72,000 AMOUNT FROM Total General Fund $147,745 $0 $147,745 UNENCUMBERED 108-000-010 FUND # FUND NAME FUND BALANCE REVENUE EXPENSE IiRiERAL FUND 001-068-000 COMMUNITY SERVICES 001-180-000 SHERIFF 001-270-000 NON -DEPARTMENTAL $6,250 $69,495 $72,000 $6,250 $69,495 $72,000 Total General Fund $147,745 $0 $147,745 SPECIAL REVENUE/ CAPITAL / ENTERPRISE/ INTERNAL SERVICE FUNDS 108-000-010 WSU COOPERATIVE EXTENSION $20,100 $20,100 160-000-010 WATER POLLUTION CTL. LOAN FUND $5,544 175-000-010 PARKS IMPROVEMENT FUND $0 $18,963 $18,963 187-000-010 QUILCENE FLOOD CONTROL $65,000 $65,000 Total Other Funds $85,100 $18,963 $109,607 NOW, THEREFORE, BE IT RESOL VED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 181 day of July, 2016, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. ''AlP`PR' D t 5th day of July, 2016. SEA: ATIES } Uarolyn-W*ty; R S Deputy Cler'Tc of the`Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathle� er Phil J s , ber Aaayd,46,sen ce David Sullivan, Member CC'. 4,ccr �fo�a2llln �1nv\e S. TO: BOARD OF COUNTY COMMISSIONERS Date: June 20, 2016 RE: Request for Budget Appropriation/Extension and Amendment � JUN 2 0 2016CLSCommunity Services 001- -000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X")� F_xPlease be advised that after a thorough examinatiori m�y'Z UPrent trudgetit appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $6,250 ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BX Yes No F1 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED T1 990.49.0021 Economic Develo ment Council $25,000 $6,250 $31,250 $0 $0 $0 $0 TOTAL EXPENDITURE $25,0001 $6,250 $31,250 CSC Nnia 5�(r/ol�'l(v TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Sheriff/General Fund Department/Fund Name JUN 20 2016 Date: June 18, 2016 001 180000 Fund Number Commissioners: (mark all that apply with TENf F E R S ®N COUNTY ❑x Please be advised that after a thorn"ju appears that the amount allocated is insufficient to pay necessary expenses tis epartment #or this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amouV�q, : $, qqs ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes RNo Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BARS Revenue # Description BUDGET CURRENT REVISION AMENDED TOTAL REVENUE 1 $0 $0 $0 rteason for Appropriation/Extension Contracted Medical -- Late last year the Sheriffs Office began a search for a new medical and mental health services provider. The amount of increase to base budget was not known during budget preparation. Charges are expected to run $7,357 per month plus approximately $725 per month for hourly rate contingency expenses. Strategic Plan Development -- We have had Devore & Assoc. as well as WASPC's LEMAP representatives from WASPC assess JCSO operations. Both pointed out that we do not have a strategic plan in place. For the 1 st time in JCSO history I am developing a strategic plan to guide us long term. The selected consultant will be here a total of 9 days working with our staff to develop an achievable plan. He brings 40 years law enforcement education and experience including proven executive leadership in both large and small agencies. As a law enforcement consultant since 2004, he has helped agencies identify barriers to success, prioritize issues and create action plans to achieve their goals. Housing allowance for West End Deputy – There are now two resident deputies working the West End of Jefferson County. In 2016, we budgeted the housing allowance for our new Hoh Deputy but not the other deputy. During this year's recent hiring process it was recognized the housing allowance should be extended to this position as well. The contract between the County and Teamsters is being amended to include this incentive. The allowance requires an addition to base budget. Respectful ubmitted, j"L Elect e fficial/Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52360.41.0031 Contracted medical services for inmates $43,411 $40,495$83,906 TBD Strategic Plan Consultant fees $0 $20,000 $20,000 52123.20.0100 Housing Allowance for West End Deputy $0 $9,000 $9,000 $0 TOTAL EXPENDITURE $43,41-17—$69,495 $112,906 rteason for Appropriation/Extension Contracted Medical -- Late last year the Sheriffs Office began a search for a new medical and mental health services provider. The amount of increase to base budget was not known during budget preparation. Charges are expected to run $7,357 per month plus approximately $725 per month for hourly rate contingency expenses. Strategic Plan Development -- We have had Devore & Assoc. as well as WASPC's LEMAP representatives from WASPC assess JCSO operations. Both pointed out that we do not have a strategic plan in place. For the 1 st time in JCSO history I am developing a strategic plan to guide us long term. The selected consultant will be here a total of 9 days working with our staff to develop an achievable plan. He brings 40 years law enforcement education and experience including proven executive leadership in both large and small agencies. As a law enforcement consultant since 2004, he has helped agencies identify barriers to success, prioritize issues and create action plans to achieve their goals. Housing allowance for West End Deputy – There are now two resident deputies working the West End of Jefferson County. In 2016, we budgeted the housing allowance for our new Hoh Deputy but not the other deputy. During this year's recent hiring process it was recognized the housing allowance should be extended to this position as well. The contract between the County and Teamsters is being amended to include this incentive. The allowance requires an addition to base budget. Respectful ubmitted, j"L Elect e fficial/Department Head Signature ccAvwle - TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Non -Departmental .JUN 2 0 2016 Date: June 20, 2016 001-270-000 Department/Fund NameFund Number Commissioners: (mark all that apply with anE: Q Please be advised that after a thorou6S get'tappears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $72,00o OX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BX Yes No 71 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: �— $o Reason for Appropriation/Extension (1) Appropriate amount for legal assistance to prosecutor for work on Pierce case assistance for 2016 is exceeding budgeted amount. ER Officigl/ pa ment Head Signature (2) County outside legal BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 51281.41.0003 Court Appointed Attorne 1 $0 $0 $0 $0 $60,000 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension (1) Appropriate amount for legal assistance to prosecutor for work on Pierce case assistance for 2016 is exceeding budgeted amount. ER Officigl/ pa ment Head Signature (2) County outside legal BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51281.41.0003 Court Appointed Attorne 1 $0 $12,000 $12,000 51281.41.0003 Legal -Special Attorney Fees 2 $40,000 $60,000 $100,000 $0 $0 $0 TOTAL EXPENDITURE $40,0001 $72,000 $112,000 Reason for Appropriation/Extension (1) Appropriate amount for legal assistance to prosecutor for work on Pierce case assistance for 2016 is exceeding budgeted amount. ER Officigl/ pa ment Head Signature (2) County outside legal P1)Y)e_ (-441/4 R F__-, CE.Nk0- TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment WSU Cooperative Extension Department/Fund Name JUN 6i27i2016 : t' e Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description p Current Budget Revision New Budget $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $12,100.00 $20,100.00 $32,200.00 $0.00 $0.00 TOTAL REVENUE $0.00 BARS # Expenditure Description Current p Budget Revision New Budget 108 57121 10 0600 Clerk Hire -Master Gardener $12,100.00 $20,100.00 $32,200.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $12,100.00 $20,100.00 $32,200.00 Reason for Appropriation/Extension We are adding a Master Gardener Coordinator supported through our Jefferson County budget. Funding was stressed by former coordinator which we funded through our WSU, Pullman accounts. Requesting $8,000 additional to our clerk hire line item which will take us through December 2016. PLJ 7? Ce' one'5 L -13111L TO: BOARD OF COMTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Water Pollution Control Loan Fund Department/Fund Name Commissioners: (mark all that apply with an "X") Date: June 15, 2016 160-000-010 Fund Number 0 Please be advised that atter a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $5,544 Ox For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? N Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59139.78.0000 Loan Repayment [0100030 $1,807 $5,544 $7,351 $0 $0 $0 $0 TOTAL EXPENDITURE $1,8071 $5,5441 $7,351 meason Tor ion Finance Committee has approved the last outstanding loan being paid for out of this fund be paid off in full. The payoff per Department of Ecology email dated 5/19/16 will be $5,544. ectfully Sub i ed, , Elected Official/Department Head Signature co TO: BOARD OF CO TY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment PARKS IMPROVEMENT FUND Department/Fund Name Commissioners: (mark all that apply with an "X") Date: June 20, 2016 175000010 Fund Num"1 - 101b ❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $18,963 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? No es 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $18,963 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 36711.00.0000 DONATIONS FROM PRIVATE SOURCES $0 $18,963 $18,963 $0 $0 $0 TOTAL REVENUE $0 $18,963 $18,963 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 57630.48.0000 REPAIRS & MAINTENANCE $17000 $18,963 $28,963 $0 $0 $0 $0 TOTAL EXPENDITUREJ $10,0001 $18,963 $28,963 meason Tor Hpproonation/extension Jefferson Healthcare provided $18,963 for finishing the Quilcene Sport Court. The project is scheduled for completion in July of 2016. Respectfull SGbmitted, Electrtment Head Signature cc -. 4cJ 4p, nne- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment QUILCENE FLOOD CONTROL SUBZONE Department/Fund Name Commissioners: (mark all that apply with an "X") Date: June 20, 2016 187000010 Fund Number;[JN I v ZQ1 FX Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $65,000 ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BX Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension uring the initial discussions with the RCO funding agency there was an uncertainty as to which properties would jalify for the funding resources. In the interim, the properties have been identified and qualified resulting in a total c properties targeted for the acquisition project. Therefore, the budget needs to be supplemented to supply the 15% atch funds for the expanded acquisition scope and increased administration cost. m Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 55330.10.0000 SALARIES & WAGES $1,068 $15,500 $16,568 55330.20.0000 BENEFITS $449 $5,000 $5,449 55330.49.0000 MISCELLANEOUS $0 $1,500 $1,500 59453.61.0000 CAPITAL OUTLAY -PROPERTY ACQUISITION $45,000 $43,000 $88,000 $0 TOTAL EXPENDITURE $46,5171 $65,000 $111,517 Reason for Appropriation/Extension uring the initial discussions with the RCO funding agency there was an uncertainty as to which properties would jalify for the funding resources. In the interim, the properties have been identified and qualified resulting in a total c properties targeted for the acquisition project. Therefore, the budget needs to be supplemented to supply the 15% atch funds for the expanded acquisition scope and increased administration cost. m Head Signature Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: July 5, 2016 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Second Quarter 2016 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, July 18, 2016 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2016 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on July 6 and 13, 2016. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for July 18, 2016 at 10:00 a.m. in the Commissioners Chambers. REVIEWED BY: hilip Mo , Coun mistrator Date