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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer //�
Agenda Date: July 18, 2016 �,��
Subject: Award of Contract
Undie Road Emergency Relocation Project 180-2007-0
Statement of Issue: Award of a contract to Interwest Construction, Inc. of Burlington, WA for
construction of the Undie Road Emergency Relocation Project 180-2007-0.
Analysis/Strategic Goals/Pro's It Con's: Bids were duty advertised and sealed bids were
opened on July 11, 2016. The Public Works Department has investigated the responsiveness
of the bids and the qualifications of the lowest bidder. Several permit approvals are still
pending on this project as is final authorization from the DNR for access to State land and
roads; however, the Public Works Department is cautiously optimistic that these approvals
will be secured in time for an early August construction start date. In order for this to occur,
contract award is necessary to allow the contractor to acquire the performance bond needed
to enter into a contract with the County by the end of July. Contract award does not
contractually bind the County at this point.
Fiscal Impact/Cost Benefit Analysis: $905,310. Current proposal is to finance through a
combination of the Road Fund, PILT, and internal borrowing. FEMA will contribute $209,000.
Recommendation: Public Works recommends that the Board approve the contract award to
Interwest Construction, Inc, of Burlington, WA by signing the attached memorandum.
Department Contact: Monte Reinders, P.E., County Engineer, 385-9160
Reviewed By:
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Philip Morley, County Administrator Date
DATE: July 18, 2016
TO: Board of County Commissioners
Jefferson County
Department of Public Works
623 Sheridan St.
Port Townsend, WA 98368
(360) 385-9160
Monte Reinders, P.E.
Public Works Director/County Engineer
FROM: Monte Reinders, P.E., Public Works Director/County Engineer
SUBJECT: AWARD OF CONTRACT /
Undie Road Emergency Relocation Project
County Project No. 180-2007-0
Co. Rd. No. 150009
The Board is hereby advised that in regard to the above referenced project:
• The Call for Bids was issued by the Board of County Commissioners on June 13, 2016.
• Due notice and advertisement of the Call for Bids was given as required by law.
• Sealed bids were received and opened in public on July 11, 2016 at 10:15 a.m. in the Commissioner's
Chambers.
• The Public Works Department has completed checking the bids for responsiveness and has investigated
the qualifications of the lowest bidder.
The Public Works Department recommends that the construction contract be awarded to the lowest responsive
bidder:
Interwest Construction, Inc. of Burlin on, WA
in the amount of Nine Hundred and Five Thousand Three Hundred and Ten Dollars and 00 Cents ($905,310.00)
for the Undie Road Emergency Road Relocation Project, Project No. 180-2007-0.
Approved
Kathleen Kier Date
Chair, Board of County Commissioners