HomeMy WebLinkAboutM060616District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kler
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of June 6, 2016
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• The new Department of Community Development (DCD) Director stated it was a pleasure to be
chosen as the new director and she plans to address issues that citizens care deeply about and is
looking forward to starting her new position in July, 2016;
• Two citizens expressed concern about the upcoming fire season;
• Five citizens congratulated Patty Charnas on being chosen as the new DCD Director;
• A citizen commented on Jefferson County's economy and the importance of higher paying jobs;
• A citizen stated she is part of a group raising money for a wrought iron fence to encompass
Memorial Field;
• Two citizens commented on the recent Sea Level Rise discussion; and
• A citizen relayed the frustration of Port Ludlow residents regarding two large timber harvests in the
past year.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 21-16 re: Refunding the 2007 Limited Tax General Obligation (LTGO) Bond
and Appointing Jefferson County Administrator and Jefferson County Treasurer to Approve the
Final Terms of the Sale of the Bond
2. RESOLUTION NO. 22-16 re: Determination to Declare Certain County Property as Surplus and
Sell to a Government Agency
3. RESOLUTION NO. 23-16 re: Annexation of Unprotected Land Within Jefferson County into the
Jurisdiction and Boundaries of Jefferson County Fire Protection District No. 1 (dba East Jefferson
Fire and Rescue)
4. AGREEMENT re: Jefferson County Department of Community Development Director; In the
Amount of $8,403.34 per month; Jefferson County Administrator; Patricia Charnas
5. AGREEMENT re: Quilcene Shop Improvement, Enclosed Equipment Shed, Project No. 180 543
1979; In the Amount of $32,264.25; Jefferson County Public Works; Jennings -Heins & Associates,
Inc.
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Commissioners Meeting Minutes of June 6, 2016
6. AGREEMENT re: Oak Bay Campground Host; No dollar Amount; Jefferson County Public
Works; Rosalyn Powell
7. AGREEMENT NO. MTC 2016-1 re: Upper Hoh Road Culvert Replacement Project,
M.P. 6.95, Project No. 18018962, Federal Aid No. PLH-A160(001); In the Amount of
$19,758.90; Jefferson County Public Works; Materials Testing & Consulting, Inc.
8. BID AWARD re: Prepare and Paint Project for the Jefferson County Transfer Station and Moderate
Risk Waste Facility; In the Amount of $296,209.68; Jefferson County Public Works; Mattila
Painting, Inc.
9. ENVIRONMENTAL CONVENANT re: Irondale Beach Cleanup, Tax Parcel No. 001 353 001;
Jefferson County Public Works; Toxic Cleanup Program, Washington State Department of Ecology
10. Advisory Board Resignation re: Jefferson County Parks and Recreation Advisory Board; District
No.1 Representative, Dane Locklear
11. Advisory Board Resignation re: Jefferson County North Pacific Coast Marine Resources
Committee (NPC MRC); Economic/Scientific Groups Representative, John Richmond
12. Advisory Board Appointment re: Jefferson County Noxious Weed Control Board; Four (4) Year
Term Expires June 6, 2020; District No. 5 Representative; Lissa Bennett
13. Advisory Board Appointment re: Ferry Advisory Committee; Four (4) Year Term Expires June 6,
2020; Tammi Rubert, Jefferson Transit
14. Payment of Jefferson County Vouchers/Warrants Dated May 23, 2016 Totaling $236,177.99
and Dated June 1, 2016 Totaling $2,259.78
15. Payment of Jefferson County Payroll Warrants Dated May 20, 2016 Totaling $73,728.99 and
A/P Warrants Done by Payroll Dated May 20, 2016 Totaling $16,418.30
COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their
meeting schedules.
The meeting was recessed at 9:53 a.m. and reconvened at 10:03 a.m. with all three
Commissioners present.
BRIEFING re: Washington State Department of Natural Resources (DNR) First
Quarter County Income Report. Washington State Department of Natural Resources (DNR) Regional
Manager Sue Trettevik, DNR State Lands Assistant Drew Rosanbalm and acting DNR Management
Forester Kevin Alexander were present for the meeting and briefed the Board on the 1St quarter County
income reports.
Ms. Trettevik stated that two timber areas she would like to see moving and on track prior to her
retirement later this month are the Lemonds Road and Devil's Vista. She is working with staff to create
a proposed boundary for Devil's Vista and Devil's Lake Natural Area Expansion. DNR will be holding
a public meeting once the proposed boundaries are determined. For the Lemonds Road property, staff is
looking into what would be the best proposal for that parcel. The Natural Heritage program stated that
the Lamonds Road parcel contains special ecological features. Ms. Trettevik added that the Lemonds
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Commissioners Meeting Minutes of June 6, 2016
Road parcel does not meet the definition for a Natural Area Preserve, but it may qualify as a Natural
Resource Conservation Area.
Mr. Rosanbalm stated that the net value under contract after calendar year 2016 is estimated at
$429,000, which is anticipated to rise after they hold their sales. He added they have an auction in June
2016 and markets are holding their own right now and explained the higher market value of alder and
the intensive process to grow a successful harvest.
DNR staff discussed climate change, fire season and timber harvest sales with the Board.
Madam Chair Kler presented Ms. Trettevik with a letter the Board approved on May 9, 2016 regarding
her upcoming retirement.
COMMISSIONERS BRIEFING SESSION -continued. The Commissioners reported
on their meeting schedules.
BRIEFING re: Planning Commission Development Regulations for Brinnon Master
Planned Resort (MPR): On May 2, 2016, the Board of County Commissioners (BOCC) gave the
Planning Commission a 45 day deadline to complete their recommendation on the development
regulations for the Brinnon Master Planned Resort (MPR). County Administrator Philip Morley noted
that the deadline for completion is June 20, 2016.
County Administrator Morley attended a recent Planning Commission meeting and learned that the
Commission is about 40% of the way through the development regulations. Although many of the more
difficult items have been reviewed, they have yet to begin to address findings. A past missed meeting by
Department of Community Development (DCD) staff and the inability to receive meeting packet
materials set the Planning Commission behind by two weeks. The Planning Commission Chair Cynthia
Koan requested an additional two weeks to continue work on the development regulations.
Commissioner Sullivan moved to have the County Administrator draft a letter to the Planning
Commission which will extend the deadline and provide sufficient time for the Planning Commission to
hold one more meeting to complete their work on the development regulations. County Administrator
Morley will work on setting a due date. Commissioner Johnson seconded the motion which carried by a
unanimous vote.
The meeting was recessed at 11:38 a.m. and reconvened at 1:34 p.m. with all three
Commissioners present.
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BRIEFING re: Undie Road Emergency Relocation Project: Public Works
Director/County Engineer Monte Reinders and Engineering Services Manager Eric Kuzma briefed the
board on the County's options for addressing the Undie Road emergency.
Information provided by County staff stated that the slide activity has severely damaged the roadway at
Undie Road milepost 1.1 threatening to cut off access for residents. Engineers, geologists and
geomorphologists have been consulted and agree that the likelihood of arresting the slide is low and
would come at very high costs with uncertain outcomes.
Public Works has been aggressively pursuing an alternate route that entails using 1.3 miles of existing
Washington State Department of Natural Resources (DNR) road and 0.9 miles of new construction on
steep terrain. This is a complicated project that involves right-of-way acquisition from DNR and a
private property owner, permits, and challenging construction. This type of project would typically
require several years to implement. DNR and several consultants working for the County are doing
everything in their power to make this project happen this year. Current indications are that project
bidding could occur in mid-June and that permits and right-of-way could come together allowing for an
early August start date.
Director Reinders explained other potential route options but stated that creating a new road above and
around the slide area is the best economical, geological and timely way to connect homeowners to their
property. Undie Road is expected to fail this winter.
An option to buy out Undie Road property owners was discussed. Current assessed values of the homes
totaled $496,000. Director Reinders stated that typically a homeowner will not sell their land for the
assessed value. Other factors such as demolition of the structures, decommissioning of wells and the
inability to access the road to do so, were also discussed.
Director Reinders estimates the cost of the proposed alternate route project to be around $1.2 million
dollars. Budget Consultant Anne Sears and Director Reinders explained potential funding sources and
loan options to complete the project.
Director Reinders stated that for the project to have a start date of August, bidding for the project would
have to occur next week. County Administrator Philip Morley noted that if the Commissioners decide to
put the project out for bid, it should be with the intent to follow through. Director Reinders explained
that the County will have 45 days to award or not award a bid, but emphasized that we should be
prepared to award a contract. He added that if the Commissioners are ready to fund this project, they
should not hesitate on calling for bids.
Madam Chair Kler stated that with growing sea level rise concerns, situations like this could happen
more often. She voiced concerns regarding setting a precedence. Commissioner Sullivan added that it
would become an expectation. He noted that if the County goes out for bid, we are asking the companies
to do a lot of work. If the County ultimately decides not to approve the alternate road, he believes the
County should say "no" now.
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Access to federal lands was discussed and the potential to obtain federal assistance to assist with the
Undie Road relocation project. Director Reinders explained that the federal government has no
responsibility to homeowners. They could decide to make a trail to federal lands. He pointed out that
Jefferson County is the entity who originally approved the houses being built in that area.
Madam Chair Kler stated that after listening to the Sea Level Rise conference, which discussed
relocating roads and residences, she has thought about this a lot. As there are only five residences along
Undie Road and the cost of a new road is high, she has a problem with the proportionality.
Discussion ensued regarding the option to "do nothing." Director Reinders asked if the Commissioners
choose that method, what will the residents do with their trash? How will they get their propane filled?
How will they receive fire protection? He added that when Undie Road residents purchased their
property, Undie Road was a straight paved road.
Commissioner Johnson stated that although nervous about the potential of expectation from the County
in the event of a similar situation, he is in favor of a resolution approving the Undie Road Relocation
Project.
Madam Chair Kler stated she is keeping the discussion on the table, but called for a recess.
The meeting was recessed at 3:09 p.m. and reconvened at 3:16 p.m. with all three
Commissioners present.
BRIEFING re: Undie Road Emergency Relocation Project — Continued: County
Administrator Morley stated that overall, this does not shift the County's financial situation. The County
can afford to do this project. He explained that even if the Commissioners decide to fund the Undie
Road project, it does not mean that if a similar situation happened with Oil City Road, that the County
would be obligated to make the same decision. He noted there are even fewer than five residents along
that road.
Commissioner Sullivan noted that the County's capital facility plan does not fix everything we would
like to fix now and that affordability is all relative. He added that we have road issues all over the
County. Madam Chair Kler stated that it comes down to how we establish priorities. Commissioner
Johnson added that most of the road issues the County has, does not threaten entire neighborhoods from
access like the Undie Road situation.
Commissioner Sullivan explained that the County has the option to wait to see if other government
funding for the project becomes available. Madam Chair Kler noted that if other government funding
does not come through, the County will be making the same decision next year. She asked how long do
we wait for federal and state funding? Commissioner Sullivan replied we will wait until they reply, or
until Forks and Clallam County feel the road is valuable to them and they will help pay for it. He
believes that the burden to fund the road should not fall solely on Jefferson County.
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Madam Chair Kler thanked Director Reinders and his staff for their extensive work and research on the
Undie Road Relocation Project. She added that Undie Road residents are lucky to have him as their
advocate. Commissioner Sullivan agreed and stated they created the various options for tackling the
problem.
Director Reinders explained that at some point, Undie Road will become too unsafe to repair. He noted
that the slide could give way just like the slide in Oso, Washington.
Madam Chair Kler believes that by waiting, essentially that would be choosing the "do nothing"
method. Commissioner Sullivan stated if the Board were to approve going out for bids, it will lead
Undie Road residents to believe that the County will be building them a new road.
Director Reinders stated that Undie Road has been in existence since the 1940's. Commissioner Johnson
pointed out that if he bought a house that had been serviced by a County road and obtained building
permits to build a home, he would be upset if later the County refused to maintain the road.
Madam Chair Kler mentioned that in Island County, there was a slide on one of their roads and they still
have not provided access to the homes on the other side of the slide. Director Reinders noted that Island
County provided a primitive route, but added they are also facing a number of lawsuits for not providing
adequate access.
Director Reinders noted that if the "buy out" method is chosen, there are still costs involved with
demolition. Some homeowners may choose not to sell at all, which would lead the County to force those
individuals to leave.
Director Reinders explained that since the Commissioners tasked his department with finding a solution
to the Undie Road situation, they have worked "full throttle" on the project. He hired seven consultants
and put time and energy into coming up with a solution.
Madam Chair Kler stated that she will meet with Clallam County Commissioner Peach to discuss the
road and meet again with Undie Road residents about the possibility that the County may not provide an
alternative access.
The Commissioners agreed to table discussion on this topic until the next Board of County
Commissioners' (BOCC) meeting on June 13, 2016.
Madam Chair Kler presented Director Reinders with a letter of appreciation as approved during the
May 9, 2016 BOCC meeting.
BRIEFING re: Request for Authorization and Concurrence re: Quilcene Acquisitions
2012 and 2015 Project: Environmental Health Specialist Tami Pokorny briefed the Board on the
Quilcene Floodplain Acquisitions Project.
Information submitted by Environmental Health staff stated that salmon habitat associated with the
lower mile of the Big Quilcene River is adversely affected by levies and other constraints to the river's
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natural flow and function across the floodplain. Seasonal flooding impacts adjacent neighborhoods and
impedes travel. Flood frequency and severity are projected to worsen overtime due to changing
precipitation patterns. Property acquisition is necessary to the implementation of a restoration design
intended to recover fish habitat and reduce flooding of developed areas.
Since the late 1990's the County and State have worked to acquire key floodplain and estuary properties.
More recently, the County partnered with the Hood Canal Salmon Enhancement Group, The Nature
Conservancy, community stakeholders and trustees to develop a design to restore the lower mile of the
river and floodplain.
The Quilcene Acquisitions 2012 Project includes the possible acquisition of the Phelps and Rundquist
properties. The (2015) Big Quilcene River Floodplain Key Pieces Project includes the possible
acquisition of the Gallagher and Marie properties. All of the Acquisitions would be from willing sellers.
The appraisals were performed by Rick Wells of ACE Professional Services and reviewed by Jim Price
of Appraisal Group of the Northwest.
Next steps toward acquisition include offer letters, purchase and sale agreements and due diligence of
work.
The costs for the workshop are negligible. The funding to acquire these parcels is being provided by the
Resource and Conservation Office (RCO) Salmon Recovery Funding Board grants (RCO 12-1384C and
RCO 15-1189C).
RCO 912-1384C Quilcene Acquisitions 2012
RCO #15-1189C Big Quilcene River Floodplain
Key Pieces
Phelps - $10,700
Brown - $43,000
Rundquist - $10,000
Gallagher - $81,000
Total: $20,700
Marie - $84,000
Total: $208,000
Combined total (both grants): $228,700
Matching funds for the Quilcene Acquisitions 2012 Project (Phelps and Rundquist) is the value of lands
previously acquired and conserved, matching funds for the Big Quilcene River Floodplain Key Pieces
Project (Brown, Gallagher and Marie) will be provided by Public Works Quilcene Flood Zone Fund.
Public Works will request supplemental budget funding later this month.
After the Board reviewed information provided in the staff presentation, Commissioner Sullivan moved
to approve signing the Request for Authorization and Concurrence for Quilcene Floodplain Acquisition
properties as presented. Commissioner Johnson seconded the motion which carried by a unanimous
vote.
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Commissioners Meeting Minutes of June 6, 2016
NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting
at 4:24 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:.
arolyn A ry
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen er, Chair
D aid Sullivan, ember
ce-
Phil Johnson, Member
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