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INTERAGENCY AGREEMENT ICA17028
BETWEEN
THE STATE OF WASHINGTON
ADMINISTRATIVE OFFICE OF THE COURTS
AND
JEFFERSON COUNTY SUPERIOR COURT
FOR THE SUPPORT OF
FAMILY AND JUVENILE COURT IMPROVEMENT PLAN (FJCIP)
THIS AGREEMENT is entered into by and between the State of Washington Administrative
Office of the Courts ("AOC") and Jefferson County Superior Court ("Contractor").
PURPOSE
The purpose of this agreement is to engage the services of the Contractor to improve and
support family and juvenile court operations as set forth in the Family and Juvenile Court
Improvement Plan (FJCIP) legislation RCW 2.56.220-230.
Funds received under this agreement may only be used to supplement, not supplant, any other
local, state or federal funds received for the Contractor's court(s).
DESCRIPTION OF SERVICES
The Contractor will:
a. Assign a Chief Judge for the family and juvenile court for a minimum term of two (2)
years,-
b.
ears;
b. Hire a Case Management Coordinator within a timeframe acceptable to both AOC and
the Contractor, and provide that Coordinator with training in the area of family and
juvenile law;
c. Document that all judicial officers serving in the county's FJCIP project have completed
the 30 hours of education required under RCW 2.56.230.
d. Implement the principle of one judicial team hearing all of the proceedings in a case
involving one family, especially in dependency cases;
e. Submit a spending plan detailing the intended use of funds received under this
agreement to AOC by August 31, 2016;
f. Submit a report comparing actual expenditures with the submitted spending plan to
AOC by June 30, 2017;
g. Submit or update a "local improvement plan" identifying the specific staffing, facility,
case management and/or operational improvement(s) that the Contractor intends to
accomplish during this project, and identifying which Unified Family Court (UFC)
principle(s) are targeted.
The Contractor's local improvement plan shall:
1. Identify case types that will be impacted (family, juvenile or both);
ICA17028 Page 1 of 5
2. Explain what the local improvement is and how it will enhance current court
operations;
3. List the specific UFC principle(s) the local improvement is targeted to meet;
4. Describe potential barriers to implementing the local improvement;
5. Describe measurable outcomes for which data will be collected;
6. Develop and document a plan to identify those children who have been in foster
care for at least 15 of the past 22 months; and
7. Be finalized and provided to AOC by August 31, 2016.
The Contractor shall submit to the AOC semi-annual reports of court's activities and progress
on measurable outcomes related to Family/Juvenile Court activities during the preceding
quarter. Semi-annual reports are due September 30, 2016 and March 31, 2017.
PERIOD OF PERFORMANCE
The period of performance under this Contract shall be from July 1, 2016 through June 30,
2017.
COMPENSATION
a. AOC shall reimburse Contractor a maximum of $14,420.00 for FJCIP coordinator salary
and benefits costs incurred during the term of this agreement.
b. Contractor shall submit invoices to AOC for expenditures no more frequently than monthly,
and no less frequently than quarterly. Invoices shall be submitted on state form A-19.
c. Before payment can be processed, properly -completed A-19 invoices must be submitted
to:
Financial Services
Administrative Office of the Courts
PO Box 41170
Olympia, WA 98504-1170
d. If this agreement is terminated, Contractor shall only receive payment for performance
rendered or costs incurred in accordance with the terms of this agreement prior to the
effective date of termination.
e. Contractor shall maintain sufficient backup documentation of expenses under this
agreement.
f. Payments made by AOC within 30 days of receipt of a properly -completed A-19 invoice
shall be deemed timely.
ICA17028 Page 2 of 5
Consent Agenda
Juvenile Services
Jefferson County
Board of County Commissioners
Agenda Request
To: Board of County Commissioners
From: Barbara Carr, Juvenile Court Administrator
Agenda Date: Monday, July 5, 2016
Subject: Interlocal Agreement # ICA 17028
Family and Juvenile Court Improvement Plan
Statement of Issue:
The FJCIP program has been funded by the Administrative Office for the Courts for five
years. Our funding for this program includes money for salary for the Court Improvement
Coordinators contracted for under this program. Currently, these funds support Kristina
Whipple, currently a clerk hire in our department serving as our Court Improvement
Coordinator.
Analysis:
None.
Alternatives:
Terminate the program.
Fiscal Impact:
This revenue will be included in my budget for 2017.
Recommendation:
That the Board sign three originals of this Interlocal Agreement with the Administrative
Office of the Courts.
Approve bye c_
ili Mo 6Ad
CONTRACT REVIEW FORM
CONTRACT WITH: Administrative Office of the Courts
CONTRACT FOR: Family & Juvenile Court Improvement Plan TERM:
COUNTY DEPARTMENT:
For More Information Contact:
Contact Phone #:
Juvenile & Family Court
Barbara Carr
385-9192
RETURN TO: Barbara Carr RETURN BY: ASAP
(Person in Department)
AMOUNT: $14,420.00 PROCESS:
Revenue: 14,420.00
Expenditure: 14,420.00
Matching Funds Required:
Sources(s) of Matching Funds
Step 1: REVIEW BY
Review by:
Date Reviewed:
APPROVED FORM
Comments
/(.a—/ --,31
07/01/16-06/30/17
PERSON COUNFlr
Exempt from Bid Process
Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other Sole source
Returned for revision (See Comments)
Step 2: REVIEW BY PROSEC 1 G ATTORNEY
Review by: )V Z,
-11.41
Date Reviewed:
APPROVED AS TO FORM Re for re 'sion (Se Comments)
Comments [�Q Q — \6\ ► n" I �a r =(1 �� A► _. 11
Ntep 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO
RISK MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 9 copies of Contract, Review Form, and Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 5 p.m. TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)