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HomeMy WebLinkAboutTrinity United Methodist Church - 070516JOINT USE PARKING AGREEMENT This Joint Use Parking AGREEMENT is entered into effective as of July2016 between JEFFERSON COUNTY and TRINITY UNITED METHODIST CHURCH (T MC). A. Jefferson County authorizes TUMC (located at 609 Taylor Street) including its employees, patrons, members, invitees and vendors, to utilize the on -street parking facilities associated with the Jefferson County Recreation Center, located at 620 Tyler Street, between the hours of 8:30 a.m. and 2:30 p.m. on Sundays, on identified TUMC evening or weekend special events, and other identified events (collectively "special events") which will result in higher than normal attendance (such as Christmas or the monthly Candlelight Concert). B. Within 15 days of when this Agreement is signed by both parties and annually thereafter TUMC shall provide Jefferson County Central Services in writing a list of the dates and start and finish times of any scheduled special events which will likely cause patrons or attendees of that TUMC special event to need or use the on -street parking facilities associated with the County's Recreation Center. This list of scheduled special events may be revised at any time by TUMC upon reasonable (at least seven calendar days whenever possible) written notice to Jefferson County Central Services. Email notices are acceptable. C. Jefferson County and TUMC agree to cooperate to the best of their abilities to mutually use the on -street parking facilities without disrupting the other party, If conflicts between Jefferson County and TUMC events occur in which both parties will need the on -street parking facilities at the same time, the parties agree to meet and coordinate timing of events to ensure that adequate on -street parking remains available but TUMC acknowledges that in the case of a conflict between the parties regarding simultaneous or overlapping events the event being held at the County's Recreation Center shall generally have priority for use of the on -street parking facilities associated with the Recreation Center. D. TUMC's Right to Use on -street parking facilities associated with the Jefferson County Recreation Center will remain in effect so long as Jefferson County retains ownership and the facilities remain used for parking. E. This Agreement contains the complete and entire agreement between Jefferson County and TUMC respecting the joint on -street parking agreement. This Agreement may not be modified or changed except by a further agreement or amendment to this Agreement in writing, duly executed by authorized representatives of Jefferson County and TUMC. F. The provisions of this Agreement are severable and, in the event that any portion of this Agreement is found to be invalid or unconstitutional for any reason, the remainder of this Agreement will not be affected and this Agreement JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator DATE: July 5, 2016 RE: Joint Use Parking Agreement with Trinity United Methodist Church STATEMENT OF ISSUE: Board approval is requested of a Joint Use Parking Agreement with Trinity United Methodist Church of Port Townsend. ANALYSIS: Trinity United Methodist Church has a pending permit application with the City of Port Townsend to demolish an old structure and to build a new fellowship hall. The church is located on the corner of Taylor Street and Clay Street, across from the County's Port Townsend Community Center and Recreation Center. Both the County and the church share on -street parking along city -owned Taylor and Clay Streets. One of the potential impacts of this development and expansion by the church is increased use of on -street parking during the church's regular services and special events, which could potentially conflict with parking for activities at the Community Center and Rec. Center. The proposed Joint Use Parking Agreement has been sought by Trinity United Methodist Church to coordinate the use of on - street parking within the vicinity of the Community Center, in order to reduce use conflicts and mitigate the potential impact of the Church's development. Staff recommends approving the Joint Use Parking Agreement. FISCAL IMPACT: None to Jefferson County. RECOMMENDATION: Approve the proposed Joint Use Parking Agreement. • /I,u ? 1 i Date CONTRACT REVIEW FORM Aa CONTRACT WITH: Trinity United Methodist Church CONTRACT FOR: Joint Use Parking — on -street TERM: On-going AMOUNT: none Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds na na Step 1: REVIEW BY I Review by: G. ✓ Date Reviewed: APPROVED FORM Comments Step 2: REVIEW BTPRO. Review by: tNL Date Reviewed: APPROVED AS TO FORM Commen s PROCESS: Exempt from Bid Process Consultant Selection Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Other ❑ Returned for revision (See Comments) lA Returned for revision (See Comments) Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit originals and 6 copies of Contract, Review Form, and Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:40 p.m. TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.) Jefferson Townsend, July 5, 2016 Trinity United Methodist Church 609 Taylor Street Port Townsend, WA 98368 AGREEMENT re: Joint Use Parking Agreement; No Dollar Amount; Jefferson County Administrator; Trinity United Methodist Church Enclosed are two Original Contracts re: Joint Use Parking Agreement; No Dollar Amount; Jefferson County Administrator; Trinity United Methodist Church Please sign both, keeping one Original for your records. Please return the second Original for our records to the following address: Jefferson County Commissioners Office PO Box 1220 Port Townsend, WA. 98368 Please contact our office if you have any questions. IleTank you, Shannon Executive Secretary I Enclosure Phone (360) 385-9100 Fax (360) 385-9382 jeffbocc(a.co.jefferson.wa.us