HomeMy WebLinkAbout082916_ca02W V
" 615 Sheridan Street
a Z• " . Vert Townsend, WA 98368
www.-IetfersonCauntyF�ubI cNeolth.orcg
f ons�n d�genda
°� aJuly 28, 2016
Public Health
JEFFERSON COUNT`'
BOARD OF COUNT' COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Vicki Kirkpatrick, Director
Julia Danskin, Public Health II
DATE: U 2-0169
SUBJECT: Agenda Item – Olympic Educational Service District 114 (OESD 114)
Infant Toddler Consultation Project; August 15, 2016—June 30, 2017;
$600.00
STATEMENT OF ISSUE:
Jefferson County Public Health (JCPH) requests Board approval of the OESD 114 Infant Toddler Consultation
Project; August 15, 2016 – June 30, 2017; $600.00
AN�A�,SS STRATE�itC GOALS PRO'S anal CON'S;.,
OESD 114 contracts JCPH to provide nurse consultation services specific to infant and toddler health and
safety to licensed childcare by making site visits for the purpose of supporting childcare providers in
communicating health services information within Jefferson County.
FISCAL IMPACT COST BENEFIT ANALYSIS.
This contract provides $600.00 for consultation services. The source of funding, through OESD 114, is Head
Start and Early Head Start funding, which comes from the Department of Health and Human Services.
RECOMMENDATION:
JCPH management request approval of OESD 114 Infant Toddler Consultation Project; August 15, 2016 –
June 30, 2017; $600.00.
Community Health
Developmental Disabilities
360-385.9400
360.385-9401 (f)
�..... __.......
Date
Always working for a safer and healthier community
Environmental Health
Water Quality
360-385 9444
(f) 360-379-4487
CONTRACTBETWEEN
OLYMPIC EDUCATIONAL SERVICE DISTRICT 114
(hereafter referred to as OESD 114)
M-101
Jeff'ersoLl Ommwyllubjic I le"'11111
(hereafter referred to as Contractor)
615 Sheridan m Port I '()ev11sc11J WA 99369
(street address) (city - state - zip)
This contract is for the purpose of providing Public Health Nurse Consultation services specific to infant and toddler
health and s,,.Oety to licensed childcare providers participating in the Departments of Early Learning's Regional
Interdisciplinary Infant Toddler ( ' Iflldcare Consult�,,,Ation Services project. Parlies agree to abide by the terms and
conditions set out in the Provisions and Responsibilities, which are incorporated by this reference.
I , I
Effective Dates
This contract st,,,irt date is August 15, 2016 or the date of execution by both parties (whichever is later) and remains
in effect until June 30, 2017.
Conlrael and I )i ector 1�c )l
OESD 114 and the Contractor will each have a Conlract Represemativeand a Director Representative. A party may
change its representative upon providing, written m.itice to the other parly. The parties' representatives are as follows:
Contract Representative for Contractor is: Julia Danskin, Public Health Manager, Jefferson County Public Health,
615 Sheridan, Port Townsend, WA 98368. Phone: (360) 385-9420.
Director Representative for Contractor is: See Contract Representative above.
Contract Representative for OESD H 4 is: Regional Coalition Program Manager, 105 National Avenue N,
Bremerton, WA 98312, Phone: (360) 478-6856.
Director Representative for OESD 114 is: Kristen Sheridan, Director of Early Learning, 105 National Avenue N,
Bremerton, WA 98312, Phone: (360) 405-5842, Fax (360) 405-5808.
Rmuuglt�
J�n I ti
The contract amount is not to exceed $600.00. (The hourly reimbursement rate is $80.00. The mileage
reimbursement is $0.54 per mile.)
Billing shall be done monthly with a final bill submitted byJuly 31, 2017. OESD 114 billing address is: Olympic
ESD 114, Accounts 11aayable, 105 National Avenue N, Bremerton, WA 98312 or acctspayal)le(,i,,,�,��oesd.wednei,edLi.
`l'he Contractor will be paid for all apreed L1110n expcj,,N�es ex,111-essly itilhorized in the Conlracl, The Contractor will
not be entitled to payment for any services, lhat were performed prior to the effiective date of the Contracts or after its
termination.
Reirnbursenwnt for Head Startand F 'arly Head Start is subJect to funding from the Depkil-t.n1crit of I lealth and Human
Services (DI 11 IS,), Administration for Children and Famihes, Office of Head Start. Funding 1rom 1)I -11-I5 m8), be
reduced or suspended by DHHS. The Catalogue of Domestic Assistance (CFDA) number for federal funds is
93.600. ECEAP funds are state funds and not subject to federal requirements.
The project funds include federal funds (CFDA 93.575) that are subject to funding from DHHS and state funds that
are not subject to federal requirements.
Use of Federal Funds
The Co I ntractor shall certify that no federal funds payable under this contract will be paid by or on behalf of the
Contractor, to pay any person for influencing or alteinpling to influence all officer or ernployce of any agency,
Member of (.' I ongress, all of'fic.er or cluployee oft "ongr ess, or all employee of Member of (,'ongress in connection
with the awarding of a federal contract, continuation, renewal, amendment, or modification of any federal contract,
grant, loan, or cooperative contract.
Clorl " tractor
The Contractor's services will be furnished by the Contractor as an independent contractor and not as an employee
or agent of OESD 114.
Termination
j,"it[wr party may terminate this Contract in whole or in part with 30 days written notice to the other party. Inthat
.1
event, the OESD 114 will pay the Contractor for all such costs incurred by the Contractor in performing the Contract
up to the date of such notice, subject to the other provisions of the Contract.
If funding for the underlying project is withdrawn, reduced or limited in any way after the Contract is signed, OESD
1] 4 may summarily terminate the Contract.
11" 1,61. ally reasoll, either party does 11ol, i111fill in as thliely and proper r1l'-"1111101, ils obligations under this Contract, or if
either party Violates any these terms and conditions, the aggrieved parlay will give tile Otliff 11,111Y wl-ilterl notice of
stich lbilure or Violation. 'I'lic. reslu')nSible parly will 11C given the 01)1a01'ltlrlily tO C017W the ViOlati011 or failure
within 15 working &ys- fffaflurc Or violation is not corrccicd, this Contract iriny be terminated inuner"Ih'oeiy by
written notice of the aggrieved party to the other.
Aniendi'lletits and Qhanjptn in Work
In order to be effective, any contract renewal, amendment or modification must be in writing and signed by both
parties. Work under an amendment or modification may not commence until the contract renewal, amendment or
modification has been approved by OESD H 4,
Indemnification
I-l"ach par ly agrees to hold harmless, defend and indemnify the other party and its elected and appointed officials,
officers, employees and agents against all claims, losses, daniagcs, suits and expenses, including! reasonable
a: itorneys' fees and costs, to the extent they arise out of, or result from, the negligence or willful rniscollchlCt of the
indemnitor or its elected or appoimed ollicials, officers, employees and agent% in tile pertbrinance ofthis Contract,
"I'lle indeninitor's duty to defend and indellinify extends to claims by llac elected or appointed offickds, officers,
employces orag - of riflor. The indemnitor Miaivesents of1he indemnitor or ofany coil [ractor. or subcontractol, I
its immunity under Title 51 (Industrial Insurance) of the Revised Code of Washington solely for the purposes of this
provision and acknowledges that this waiver was mutually negotiated. This provision will survive the termination of
this Contract.
Records Maintenance and (Mner-sh'ip
The Contractor shall maintain and/or submit records as described in Contractor Responsibilities. OESD 114 shall
retain ownership of all family and child records including attendance records, monitoring forms, lesson plans,
individual learning plans, completed assessments and other reports.
Title to equipment and supplies acquired under this Contract shall vest, upon acquisition, in the Contractor except
for loaned equipment.
Audits
An annual audit shall be required for all public entities receiving prograixa funds r,jwarded under this, Contract. The
audit shall be conducted by the Office ofStale Auditor, or an independent Certified Public Accouilling firin selected
by the Contractor. The Contractor shall be responsible for any audit exceptions incurred by its own organization.
Governance
This Contract is governed by all applicable state or federal laws. The provisions of this Contract shall conform to
those laws. In the event of an inconsistency in the terms of this Contract, the inconsistency shall be resolved by
giving precedence in the following order:
a. applicable state and federal statutes and rules;
b. statement of Contractor and OESD 114 responsibilities; and
c. any other provisions of the Contract.
I ul 111 c ILI
The Contractor will perforn°r under the Contract using only its cniployees or agents. The obligations and duties of the
Contractor under the Contract will not be assigned, delegated or subcontracted to any other person or firm without
the prior written consent of OESD 114.
tity
If any provision of this Contract shall be held invalid by a court, such invalidity shall not affect the other provisions
of the Contract. If any provision of the Contract conflicts with any applicable law, the provision will be deemed
inoperative to the extent it does not confirm to statutory requirements.
Herein
All cc]
"'1 his Ccvilract contains all the terms and conditions agreed upon by the parties. No other understandings, ora or
otherwise, regarding the subject rnalter of this (."ontract shal I be deemed to exist or to bind any of the pardes hereto.
M ��n,
In i'lle event th""'it 'a dispute arises under this (-'.onlract, the Contrad Represel,itative foi- each party shall first attolipt to
resolve the dispute in the f'ollowing alanner: revic", tile filcts, c(11ttr,,,1ct tel-Ins an(] applicable statutes and rules and
make as determination of dispute. 11'"a determination acceptable to twth parties is liot nlade, the dispute will be
referred to the Direclor Rq)resenlatives to resolve. If a determination accepuiWe it:) both Maarr-iies is not made, the
Director Representatives shall mutually select an arbitrator to assist in seeking a determination. The arbitrator's
determination shall be final and binding on the parties hereto.
Insurance
'I'lie Contractor shall procure and maintain for the duration of the Contract insurance against claims for injuries to
persons or damage to property which may arise from or in connection with the performance of the work hereunder
by the Contractor, their agents, representatives, employees or subcontractors. The insurance coverage will be at least
2 million dollars JVY OCCUrrcrtce for conlinercial general liability and auto alobile liability. Above 'Insurance will be
prini,ary to ,fll othertipplicable coNicragc.Tlie. Contractor will provide OESD 114 with as cerlifilulle Ofinsuralicc
evidencinl� coverage and nanting OF'ISD I 14 is an additional insured coli,inicrejal general liability insurance.
The Contractor shall comply with all applicable federal, state, and local laws, ordinances, rules, regulations,
guideline and standards applicable to any service provided pursuant to this Contract.
Nondiscrimination
The parties hereto shall not discriminate against anyone in providing services under this Contract on the grounds of
r-,Icc, color, sex, religion, national origjn, creed, marital status, age, Vietnam era or disabled Velerans' statutes, or the
presence of any sensory, mental or physical handicap.
Aincricaris Nvith Dis,,,&Hilies Act
OESD agrees to comply with all provisions of the Americans with Disabilities Act and all regulations interpreting or
enforcing such act.
Dm2_E,rq,.e —Work-ol—ace
The Contractor will maintain a drug-free work place.
Confidenflahl
The Corw'actor and its employees will ljjjajirj�jjjj t1he conlidentiality ofall information provided by OESD
114 oracquired by the Contractor in performance ofillc Contract, upon the prior written consent of
OESD 114 or when diSCIOSUM is reqLiired Or al,ltl`101°ized by law or is required in the course of audit. The
Contractor will pr(,')rnptly nolify Ol,"SD 114 in the event the Contractor re(;ck'es a demand or request for
Such information.
Choi cc of I risd icfj cgi and Venue
Any action at law or otherjudicial proceeding arising out of the Contract will be instituted and maintained only in a
court in Kitsap County, Washington.
Notices
Any notices will be in writing and delivered to the contract representative in person or by regular mail and will
became effective upon the date of receipt.
The Certific11
ation Rq,,arding Debarment, Suspension and Other Responsibility Matters -Primary Covered
Tnvinsacflons and C ertificati on Regarding DeNinnent, Suspension, Ineligibility and Volujjt<jry Exclusion -Lower Tier
Covered Transactions (to be supplied to lower tier participants) form is incorporated into this Contract.
C.'ONTRACTOR RESPONSIBILITIES
1. Provide Nurse Consultation site visits in Jefferson County.
2. Communicate with Educational Consultant prior to all site visits.
3. Contact childcare provider within 7 days of receiving the site visit referral form.
4. Complete site visit within 8 weeks of receiving the site visit referral form.
5. Provide OESD 114 Contract Representative and childcare provider a copy of the site visit form within 7 days
of site visit.
6. Help childcare provider identify/locate important health infonnation to distribute to families.
7. Provide information on or refer to other services offered by.1ol'i'erson County Public Health.
8. Partner with Educational Consultant to ensure ()peyj communication and thal all provided services are
consistent.
OESD 114RES PONS I ILI 1—,Frl ES
1. Educational Consultant will submit site visit referral form to the Public Health Nurse.
2. Partner with Public Health Nurse to ensure open communication and that all provided services are consistent.
CONTRACTOR
Who certifies that he/she is the person duly qualified
and authorized to bind the Contractor so identified to the
foregoing Contract.
1C
Signed this day of m , 20 Signed (hi
TI
Contractor Signature I OESD 114 USE ONLY
Business name, if different from above
Check appropriate box:
❑ Individual/Sole Proprietor
❑ Corporation
❑ Partnership
❑ Limited Liability Company
❑ Other
AIS
L SERVICE DISTRICT 114
20�
DATE
DI'�IS O)�1-.Z DA"''"E
APPENDIX A
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS
— PRIMARY COVERED TRANSACTIONS
By signing and submitting this contract, the contractor, defined as the primary participant in accordance with 45
CFR 76 certifies to the best of his or her knowledge and belief that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transaction by any Federal Department or agency;
(b) Have not within a 3 -year period preceding this proposal been convicted or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or local) transaction or contract under a public transaction: violation of
Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statement, or receiving stolen property;
(c) Are not presently or otherwise criminally or civilly charged by a governmental entity (Federal, State or local)
with commission of any of the offenses enumerated in paragraph (b) of this certification; and
(d) Have not within a 3 -year period preceding this application/proposal had one or more public transactions
(Federal, State or local) terminated for cause or default.
The inability of a person to provide the certification required above will not necessarily result in denial of
participation in this Contract. If necessary, the prospective parlicipant shall skibinit an explaiiation of why it cannot
provide the certification. OESD and the Federal agency will deteni'drie whether to enter into this transaction.
However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify
such person from participation in this transaction.
The prospective lar iniary participaiii al rees, that by submitting this proli()sal, it will include the clause entilled
"Certification Regarding Dcbm-tlieni, Suspenskm, hieligibility arO Voluntary Exclusion -Lower Tier Covered
Transactions," provided below without modification in all lower tier covered transactions.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION -LOWER TIER COVERED TRANSACTIONS
(TO BE SUPPLIED TO LOWER TIER PARTICIPANTS)
By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR, Part
76, certifies
rtifies to the best of its knowledge and belief that it and its principals:
(a) Are not presently debarred, suspended, proposed for deban-nent, declared ineligible or voluntarily excluded from
participation in this transaction by any Federal department or agency.
(b) Where the prospective lower tier participant is unable to certify ioany of the above, such prospective participant
shall attach an explanation to this proposal.
The prospective lower tier parlicil'),call further agrees by subinitting this proposal that it will hICILKle this clause
entitled "C"ertifilcation Regarding Debarlimit, SusIlellsioll, Ineligibility and Voluntary Exclusion -Lower Tier
Covered Transactioll", Mthout modi rication in all to%vcr tier covered trmi%actioiis aiid in all s�)lie,iwflons for lower
tier covered transactions,