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Home My WebLink About082916_ca05Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders Public Works Director / County Enginee Agenda Date: August 29, 2016 Subject: Accepting Recreation Et Conservation Office (RCO) consolidation of 3 Grants for the Olympic Discovery Trail - Discovery Bay Shoreline Restoration Et Trail Construction Project Statement of Issue: Through this Amendment to Project Agreement, the Recreation Et Conservation Office (RCO) has consolidated three existing grants for the Discovery Bay Shoreline Restoration Et Trail Construction. The three existing grants are the 2012 ALEA, the 2014 ALEA, and the 2014 RRG. Analysis/Strategic Goals/Pro's ft Con's: This Amendment to Project Agreement is intended to reduce paperwork and save time. Fiscal Impact/Cost Benefit Analysis: There are no changes to the funding amounts of the grants associated with this Amendment of Project Agreement. Recommendation: Sign and return 3 copies of the attached RCO Amendment of Project Agreement to Public Works. One completed agreement will be returned to the BOCC. Department Contact: Monte Reinders, P.E., County Engineer 385-9242 e By: hilip Mo le , County Adminis for Date ti WASHINGTON STATE Recreation and Conservation Office Amendment to Project Agreement Project Sponsor Jefferson County Project Number 12-1250C Project Title Discovery Bay Shoreline Restoration & Trail Cor Amendment Number 2 Amendment Type Cost Change Amendment Description As a result of Recreation and Conservation Funding Board funding approval via Resolution #2015-07 for RCO project #14-1395 [Aquatic Lands Enhancement Account and RCO Recreation Grant — Trails] the following sections of the project agreement are modified by this amendment • Section C Project Description • Section F Project Funding of the Project Agreement is modified with funding from approved project #14- 1395 as described in the table below • Section I Special Conditions of the Project Agreement modify condition 2 and add condition 3 • Eligible Scope Activities Report Project Funding The total cost of the project for the purpose of this Agreement changes as follows Old Amount New Amount RCO - ALEA RCO - RRG TR Project Sponsor Total Project Cost Admin Limit A&E Limit Agreement Terms Amount $500,00000 5000% $000 000% $500,00000 5000% $1,000,000 00 100% $000 500% $70,00000 753% Amount % $1 000,000 00 4000% $250,00000 1000% $1,250,000 00 5000% $2,500,000 00 100% $000 500% $282,00000 1271% In all other respects the Agreement, to 4hich this is an Amendment, and atta%&ments theretc, shall remain in full force and effect In witness whereof the parties hereto have executed this Amendment State Of Washington Recreation and Conservation Office BY , ,w eep Cottingham TITLE Director DATE 91! 'f ALEA Project Cost Change Amendment AMENAGRIRPT Jefferson County AGENCY BY TITLE DATE Project Sponsor Jefferson County Project Title Discovery Bay Shoreline Restoration & Trail Cor M Pre -approved as to form /S/ Assistant Attorney General ALEA Project Cost Change Amendment AMENAGRIRPT Project Number 12-1250C Amendment Number 2 Amendment Agreement Description Project Sponsor Jefferson County Project Number 12-1250 C Project Title Discovery Bay Shoreline Restoration & Trail Constr Amendment Number 2 Agreement Description Jefferson County will use this grant to construct a 3/4 -mile section of the Olympic Discovery Trail and restore estuary and marine riparian habitat at Discovery Bay Jefferson County The constructed trail will be a 10 wide paved multiuse trail extending from Old Gardner Road south to Salmon Creek The project will also restore approximately 30 -acres of nearby and adjacent shoreline by removing a railroad trestle, industrial fill shoreline armoring a defunct tide gate and part of an old railroad grade clean 2 -acres of beach and create a 1 -acre estuary where an artificial freshwater pond now exists Interpretive signing and kiosks is also a component of the project The project supports both outdoor recreation and habitation conservation at Discovery Bay AAGREEDSC RPT July 14 2016 Page 1 Amendment Special Conditions Project Sponsor Jefferson County Project Number 12-1250 C Project Title Discovery Bay Shoreline Restoration & Trail Constr Amendment Number 2 Special Conditions 1 Special Condition for EO 05-05 Exemption due to Sect 106 This project is subject to the National Historic Preservation Act Section 106 and therefore appears to be exempt from Governors Executive Order 05-05 Archaeological and Cultural Resources (EO 05-05) as described in Section 9 of this project agreement In order for this project to be exempt from EO 05-05 the Section 106 Area of Potential Effect (APE) must include all ground -disturbing activities subject to this project agreement, including any staging area The sponsor is encouraged to work with the federal permitting agency to align the Section 106 APE with the scope of work subject to this project agreement If the APE does not include all ground -disturbing activities subject to this project agreement, promptly notify the RCO grant manager as this will require RCO to initiate cultural resources consultation following EO 05-05 for those activities not included in the federal APE Completion of this consultation and a Notice to Proceed from RCO will be required before these ground -disturbing activities can begin 2 Special Condition for Control and Tenure Requirements 1) Washington State Department of Transportation Right of Way The RCO and the Sponsor acknowledge that the Washington State Department of Transportation (WSDOT) lease for trail right of way (number TR -03-13571) does not conform to the RCFB s Control and Tenure Policies because it does not meet the minimum required 25 year term RCO is waiving the Control and Tenure requirements of Section 22 B of this agreement for this project located on (WSDOT) non -sponsor owned land Therefore as conditions of this agreement a) The Sponsor shall not begin construction of the project within the leased area nor be reimbursed by RCO for project expenses until the WSDOT lease is executed and received and accepted by RCO b) Should the WSDOT lease be terminated or the leased property be used for purposes that restrict limit or preclude recreational trail use of the project area prior to 25 years after RCO's final reimbursement for the project the leased land will be deemed a conversion under and subject to Section 23 of the Standard Terms and Conditions of this agreement and the Sponsor will be responsible for remedying the conversion following RCFB policies and procedures 2) Washington State Department of Fish and Wildlife Right of Way The Sponsor has not met RCO s control and tenure requirements per Section 22 B of this agreement for property owned by the Washington State Department of Fish and Wildlife No requests for reimbursement be made expenditures related to project work on Washington State Department of Fish and Wildlife property until RCO's control and tenure requirements are met 3 Special Condition for Submitting Electronic Shape File Upon completion of the project and before final reimbursement the sponsor shall provide RCO with an electronic shape file depicting the trail and/or trailhead constructed with RCO grant assistance for inclusion into Washington State's Trail Database ASPECCOND RPT July 14 2016 Page 1 Amendment Eligible Scope Activities Project Sponsor Jefferson County Project Number 12-1250 Project Title Discovery Bay Shoreline Restoration & Trail Constr Project Type Development & Restoration Program Aquatic Lands Enhancement Acct Amendment # 2 Project Metrics Sites Improved Stream miles restored 000 Project acres developed 350 Project acres renovated 000 Project acres to be restored 3347 Development/Restoration Metrics Worksite #1, Olympic Discovery Trail Segment General Site Improvements Install signs/kiosk Number of kiosks 1 new, 0 renovated Number of interpretive signs/displays 2 new 0 renovated Number of permanent entrance signs 2 new 0 renovated Project involves installation of informational signs (yes/no) Yes Landscaping improvements Acres of landscaped area 200 Select the landscape features Boulders Drainage Groundcover Native vegetation Treestshrubs Site Preparation General site preparation Mobilization Temp Controls Demolition Clearing & grubbing Trails Trail development Linear miles of trail 0 74 new 0 00 renovated Select the trail surface types Asphalt Linear miles of boardwalk 0 00 new 0 00 renovated Select the trail structures Culverts Retaining walls Number of trailheads 0 new 1 renovated Grade and gravel surface area for trailhead parking at WDFW site Upland Habitat And Sediment Project Upland plant removal/control Acres of upland treated by plant removal/control 1 1 Upland planting Acres of upland planting 1 3 Utilities Install communication utilities Select the communication utilities Cable Phone Relocation of existing underground phone lines Install stormwater system Select the stormwater utilities Bio filtration swale Drainage ditches General restoration activities Restoration signs AELIGREIM RPT July 14 2016 Page f Amendment Eligible Scope Activities Number of signs Installed 2 Worksite #3, Discovery Bay Shoreline Restoration Estuarine I Nearshore Project Beach nourishment (C 9 1 1) Cubic Yards Of Beach Substrate Placed (C 9 12) 3500 One or more of the areas converted to natural beaches will be suitable and designated for hand launch boats Mlles of Shoreline Treated for beach nourishment (C 913) 034 Creation of new estuarine area (C 9 q 1) Acres of Estuary Created (C 9 q 2) 295 Dike Or berm modification I removal (C 9 d 1) Mlles Of Dikes Removed (C 9 d 2) 004 Acres of Habitat Made Available To Salmonids through dike or berm 1 0 modification/removal (C 9 d 3) Estuarine plant removal / control (C 9 j 1) Acres of Estuary Treated for plant removal/control (C 91 3) 30 Estuarine/nearshore planting Acres of estuarine / nearshore planted 55 Overwater structure removal I modification (C 9 o 1) Acres Treated with overwater structure removal/modification (C 9 o 2) 1 0 Existing creosoted wood trestle to be removed is approximately 120 feet by 8 5 feet which is less than 0 03 acre Channel to lagoon will be widened with removal of trestle allowing improved tidal flushing of the lagoon Removal of existing fill material (C 9 g 1) Acres of Estuary Treated through fill material removal (C 9 g 2) 1 5 Shoreline armor removal or modification (C 9 k 1) Mlles of Shoreline Treated for armor modification/removal (C 9 k 2) 044 Acres of Shoreline Treated for armor modification/removal (C 9 k 3) 06 Tidegate alteration I removal (C 9 e 1) Number of Tidegates Altered/Removed To Allow Fish Passage 1 (C9e2) Acres opened To Fish Passage through tidegate alteration/removal 02 (C9e3) General Site Improvements Install signs/kiosk Number of kiosks 0 new 0 renovated Number of interpretive signs/displays 1 new 0 renovated Number of permanent entrance signs 1 new 0 renovated Project involves installation of informational signs (yes/no) Yes Landscaping improvements Acres of landscaped area 072 Select the landscape features Boulders Groundcover Native vegetation Site Preparation General site preparation Mobilization traffic control construction barriers mud & dust control AELIGREIM RPT July 14 2016 Page Amendment Eligible Scope Activities Upland Habitat And Sediment Project Upland plant removal/control Acres of upland treated by plant removal/control 05 Upland planting Acres of upland planting 07 Utilities Install water system Select the water utilities General restoration activities Other restoration activities Describe the other restoration activities Restoration signs Number of signs installed Cultural Resources Cultural resources Permits Obtain permits Architectural & Engineering Architectural & Engineering (A&E) Water system relocation Remove existing water line (replacement funded separately) 2 AELIGREIM RPT July 14 2016 Page 3