HomeMy WebLinkAboutOlympic Educational Service District 114 (OESD 114) - 082916o y i R i��ff�
NO CONTRACT BETWEEN
O YMPIC EDUCATIONAL SERVICE DISTRICT 114
H START/ECEAP/EARLY HEAD START PROGRAMS
(hereafter referred to as OESD 114)
AND
Jefferson County Public Health
(hereafter referred to as Contractor)
615 Sheridan Port Townsend, WA 98368
(street address) (city - state - zip)
This contract is for the purpose of providing Public Health Nurse Consultation services specific to infant and toddler
health and safety to licensed childcare providers participating in the Departments of Early Learning's Regional
Interdisciplinary Infant Toddler Childcare Consultation Services project. Parties agree to abide by the terms and
conditions set out in the Provisions and Responsibilities, which are incorporated by this reference.
GENERAL PROVISIONS
Effective Dates
This contract start date is August 15, 2016 or the date of execution by both parties (whichever is later) and remains
in effect until June 30, 2017.
Contract and Director Representatives
OESD 114 and the Contractor will each have a Contract Representative and a Director Representative. A party may
change its representative upon providing written notice to the other party. The parties' representatives are as follows:
Contract Representative for Contractor is: Julia Danskin, Public Health Manager, Jefferson County Public Health,
615 Sheridan, Port Townsend, WA 98368. Phone: (360) 385-9420.
Director Representative for Contractor is: See Contract Representative above.
Contract Representative for OESD 114 is: Regional Coalition Program Manager, 105 National Avenue N,
Bremerton, WA 98312, Phone: (360) 478-6856.
Director Representative for OESD 114 is: Kristen Sheridan, Director of Early Learning, 105 National Avenue N,
Bremerton, WA 98312, Phone: (360) 405-5842, Fax (360) 405-5808.
Billing and Payment
The contract amount is not to exceed $600.00. (The hourly reimbursement rate is $80.00. The mileage
reimbursement is $0.54 per mile.)
Billing shall be done monthly with a final bill submitted by July 31, 2017. OESD 114 billing address is: Olympic
ESD 114, Accounts Payable, 105 National Avenue N, Bremerton, WA 98312 or acctspayable@oesd.wednet.edu.
The Contractor will be paid for all agreed upon expenses expressly authorized in the Contract. The Contractor will
not be entitled to payment for any services that were perfonned prior to the effective date of the Contract or after its
termination.
Source of Funding
Reimbursement for Head Start and Early Head Start is subject to funding from the Department of Health and Human
Services (DHHS), Administration for Children and Families, Office of Head Start. Funding from DHHS may be
reduced or suspended by DHHS. The Catalogue of Domestic Assistance (CFDA) number for federal funds is
93.600. ECEAP funds are state funds and not subject to federal requirements.
The project funds include federal funds (CFDA 93.575) that are subject to funding from DHHS and state funds that
are not subject to federal requirements.
Use of Federal Funds
The Contractor shall certify that no federal funds payable under this contract will be paid by or on behalf of the
Contractor, to pay any person for influencing or attempting to influence an officer or employee of any agency,
Member of Congress, an officer or employee of Congress, or an employee of Member of Congress in connection
with the awarding of a federal contract, continuation, renewal, amendment, or modification of any federal contract,
grant, loan, or cooperative contract.
Independent Contractor
The Contractor's services will be furnished by the Contractor as an independent contractor and not as an employee
or agent of OESD 114.
Termination
Either party may terminate this Contract in whole or in part with 30 days written notice to the other party. In that
event, the OESD 114 will pay the Contractor for all such costs incurred by the Contractor in performing the Contract
up to the date of such notice, subject to the other provisions of the Contract.
If funding for the underlying project is withdrawn, reduced or limited in any way after the Contract is signed, OESD
114 may summarily terminate the Contract.
If for any reason, either party does not fulfill in a timely and proper manner its obligations under this Contract, or if
either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of
such failure or violation. The responsible party will be given the opportunity to correct the violation or failure
within 15 working days. If failure or violation is not corrected, this Contract may be tenninated immediately by
written notice of the aggrieved party to the other.
Amendments and Changes in Work
In order to be effective, any contract renewal, amendment or modification must be in writing and signed by both
parties. Work under an amendment or modification may not commence until the contract renewal, amendment or
modification has been approved by OESD 114.
Indemnification
Each party agrees to hold harmless, defend and indemnify the other party and its elected and appointed officials,
officers, employees and agents against all claims, losses, damages, suits and expenses, including reasonable
attorneys' fees and costs, to the extent they arise out of, or result from, the negligence or willful misconduct of the
indemnitor or its elected or appointed officials, officers, employees and agents in the performance of this Contract.
The indemnitor's duty to defend and indemnify extends to claims by the elected or appointed officials, officers,
employees or agents of the indemnitor or of any contractor or subcontractor of indemnitor. The indemnitor waives
its immunity under Title 51 (Industrial Insurance) of the Revised Code of Washington solely for the purposes of this
provision and acknowledges that this waiver was mutually negotiated. This provision will survive the termination of
this Contract.
Records Maintenance and Ownership
The Contractor shall maintain and/or submit records as described in Contractor Responsibilities. OESD 114 shall
retain ownership of all family and child records including attendance records, monitoring forms, lesson plans,
individual learning plans, completed assessments and other reports.
Equipment Ownership
Title to equipment and supplies acquired under this Contract shall vest, upon acquisition, in the Contractor except
for loaned equipment.
Audits
An annual audit shall be required for all public entities receiving program funds awarded under this Contract. The
audit shall be conducted by the Office of State Auditor, or an independent Certified Public Accounting firm selected
by the Contractor. The Contractor shall be responsible for any audit exceptions incurred by its own organization.
Governance
This Contract is governed by all applicable state or federal laws. The provisions of this Contract shall conform to
those laws. In the event of an inconsistency in the tenns of this Contract, the inconsistency shall be resolved by
giving precedence in the following order:
a.. applicable state and federal statutes and rules;
b. statement of Contractor and OESD 114 responsibilities; and
c. any other provisions of the Contract.
Assignment
The Contractor will perform under the Contract using only its employees or agents. The obligations and duties of the
Contractor under the Contract will not be assigned, delegated or subcontracted to any other person or firm without
the prior written consent of OESD 114.
Severability
If any provision of this Contract shall be held invalid by a court, such invalidity shall not affect the other provisions
of the Contract. If any provision of the Contract conflicts with any applicable law, the provision will be deemed
inoperative to the extent it does not confirm to statutory requirements.
All Writings Contained Herein
This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or
otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto.
Disputes
In the event that a dispute arises under this Contract, the Contract Representative for each party shall first attempt to
resolve the dispute in the following manner: review the facts, contract terms and applicable statutes and rules and
make a determination of the dispute. If a determination acceptable to both parties is not made, the dispute will be
referred to the Director Representatives to resolve. If a detennination acceptable to both parties is not made, the
Director Representatives shall mutually select an arbitrator to assist in seeking a determination. The arbitrator's
detennination shall be final and binding on the parties hereto.
Insurance
The Contractor shall procure and maintain for the duration of the Contract insurance against claims for injuries to
persons or damage to property which may arise from or in connection with the performance of the work hereunder
by the Contractor, their agents, representatives, employees or subcontractors. The insurance coverage will be at least
2 million dollars per occurrence for commercial general liability and automobile liability. Above insurance will be
primary to all other applicable coverage. The Contractor will provide OESD 114 with a certificate of insurance
evidencing coverage and naming OESD 114 as an additional insured for commercial general liability insurance.
Statutory and Regulatory Compliance
The Contractor shall comply with all applicable federal, state, and local laws, ordinances, rules, regulations,
guideline and standards applicable to any service provided pursuant to this Contract.
Nondiscrimination
The parties hereto shall not discriminate against anyone in providing services under this Contract on the grounds of
race, color, sex, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans' statutes, or the
presence of any sensory, mental or physical handicap.
Americans with Disabilities Act
OESD agrees to comply with all provisions of the Americans with Disabilities Act and all regulations interpreting or
enforcing such act.
Dry Free Workplace
The Contractor will maintain a drug-free work place.
Confidentiality
The Contractor and its employees will maintain the confidentiality of all information provided by OESD
114 or acquired by the Contractor in performance of the Contract, except upon the prior written consent of
OESD 114 or when disclosure is required or authorized by law or is required in the course of audit. The
Contractor will promptly notify OESD 114 in the event the Contractor receives a demand or request for
such information.
Choice of Law, Jurisdiction and Venue
Any action at law or other judicial proceeding arising out of the Contract will be instituted and maintained only in a
court in Kitsap County, Washington.
Notices
Any notices will be in writing and delivered to the contract representative in person or by regular mail and will
become effective upon the date of receipt.
Appendix A
The Certification Regarding Debarment, Suspension and Other Responsibility Matters -Primary Covered
Transactions and Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier
Covered Transactions (to be supplied to lower tier participants) form is incorporated into this Contract.
CONTRACTOR RESPONSIBILITIES
Provide Nurse Consultation site visits in Jefferson County.
Communicate with Educational Consultant prior to all site visits.
Contact childcare provider within 7 days of receiving the site visit referral form.
Complete site visit within 8 weeks of receiving the site visit referral fon-n.
Provide OESD 114 Contract Representative and childcare provider a copy of the site visit form within 7 days
of site visit.
Help childcare provider identify/locate important health information to distribute to families.
Provide information on or refer to other services offered by Jefferson County Public Health.
Partner with Educational Consultant to ensure open communication and that all provided services are
consistent.
OESD 114 RESPONSIBILITIES
1. Educational Consultant will submit site visit referral form to the Public Health Nurse.
2. Partner with Public Health Nurse to ensure open communication and that all provided services are consistent.
CONTRACTOR
Who certifies that he/she is the person duly qualified
and authorized to bind the Contractor so identified to the
foregoing Contract.
Signed this day day ofd �t•�` L�. 20
J'
Contractor Signature
CC
Business name,'if different fro
Check appropriate box:
❑ Individual/Sole Proprietor
❑ Corporation
❑ Partnership
❑ Limited Liability Company
❑ Other
PIC E CATI�
GreJ. Ly ch, S e
Signed this da f
OESD 114 USE ONLY
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15K
ART T Hfa
SERVICE DISTRICT 114
20�
DATE
DIVISIO EAD DATE
APPENDIX A
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS
— PRIMARY COVERED TRANSACTIONS
By signing and submitting this contract, the contractor, defined as the primary participant in accordance with 45
CFR 76 certifies to the best of his or her knowledge and belief that it and its principals:
(a) Are not presently debarred, suspended, proposed for debannent, declared ineligible or voluntarily excluded from
covered transaction by any Federal Department or agency;
(b) Have not within a 3 -year period preceding this proposal been convicted or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or local) transaction or contract under a public transaction: violation of
Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statement, or receiving stolen property;
(c) Are not presently or otherwise criminally or civilly charged by a governmental entity (Federal, State or local)
with commission of any of the offenses enumerated in paragraph (b) of this certification; and
(d) Have not within a 3 -year period preceding this application/proposal had one or more public transactions
(Federal, State or local) terminated for cause or default.
The inability of a person to provide the certification required above will not necessarily result in denial of
participation in this Contract. If necessary, the prospective participant shall submit an explanation of why it cannot
provide the certification. OESD and the Federal agency will determine whether to enter into this transaction.
However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify
such person from participation in this transaction.
The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transactions," provided below without modification in all lower tier covered transactions.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION -LOWER TIER COVERED TRANSACTIONS
(TO BE SUPPLIED TO LOWER TIER PARTICIPANTS)
By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR, Part
76, certifies to the best of its knowledge and belief that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in this transaction by any Federal department or agency.
(b) Where the prospective lower tier participant is unable to certify to any of the above, such prospective participant
shall attach an explanation to this proposal.
The prospective lower tier participant further agrees by submitting this proposal that it will include this clause
entitled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier
Covered Transaction," without modification in all lower tier covered transactions and in all solicitations for lower
tier covered transactions.
615 Sheridan Street
Port Townsend, WA 98368
www.JeffersonCauntPub�cHealth.org
onse Agen a
July 28, 2016
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
TO:
FROM:
DATE:
SUBJECT:
AGENDA REQUEST
Board of County Commissioners
Philip Morley, County Administrator
Vicki Kirkpatrick, Director
Julia Danskin, Public Health II
Z.00 ita
Agenda Item — Olympic Educational Service District 114 (OESD 114)
Infant Toddler Consultation Project; August 15, 2016-3une 30, 2017;
$600.00
STATEMENT OF ISSUE:
Jefferson County Public Health (JCPH) requests Board approval of the OESD 114 Infant Toddler Consultation
Project; August 15, 2016 — June 30, 2017; $600.00
ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S:
OESD 114 contracts JCPH to provide nurse consultation services specific to infant and toddler health and
safety to licensed childcare by making site visits for the purpose of supporting childcare providers in
communicating health services information within Jefferson County.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This contract provides $600.00 for consultation services. The source of funding, through OESD 114, is Head
Start and Early Head Start funding, which comes from the Department of Health and Human Services.
RECOMMENDATION:
JCPH management request approval of OESD 114 Infant Toddler Consultation Project; August 15, 2016 —
June 30, 2017; $600.00.
Community Health
Developmental Disabilities
360-385-9400
360-385-9401 (f)
Date
Always working for a safer and healthier community
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487
CONTRACT WITH: OESD 114
( /q -7
615 Sheridan Street
Port Townsend, WA 98368
www.JeffersonCountyPublicHealth.org
CONTRACT REVIEW FORM
CONTRACT FOR: Infant Toddler Childcare Consultation
Proiect
N-16-601
JUL 2 9 2016
11IFFERSONrev
TERM: August 15, 2016 - Jdne30®
COUNTY DEPARTMENT: Jefferson County Public Health; rte, r s
RIECE
For More Information Contact: Julia Danskin
Contact Phone #: X420; ' 201�i
A��
RETURN TO: Denise Banker RETURN BY: ASAP JEFFERS' ,_
P R0BEt>JT,.NGA Int-,
AMOUNT:
Revenue: $600.00
Expenditure:
Matching Funds Required:
Source(s) of Matching Funds:
Step 1
X APPROVED FORM
Comments:
REVIEW BY RISK
Review by:
Date Reviewed:
PROCESS:
❑ Exempt from Bid Process
❑ Consultant Selection Process
❑ Cooperative Purchase
❑ Competitive Sealed Bid
❑ Small Work Roster
❑ Vendor List Bid
❑ RFP or RFQ
El Other: JCPH to
provide nurse
consultation
Returned for
7
(See Comments)
Step 2: REVIEW BY PROSECUTING ATT
Review by: / =
Date Reviewed:
APPROVED AS TO FORM Returned for revision (See Comments)
Comm nts:
(This form to stay with contract throughout the contract review process)
Community Health
Developmental Disabilities
360-385-9400
360-385-9401 (f)
Always working for a safer and healthier community
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487