Loading...
HomeMy WebLinkAboutM071116District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of July 11, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen commented on the recent Hood Canal Bridge failure and how important it is to our infrastructure; • A citizen commented on a recent disaster preparedness planning event; • Two citizens commented on fire hazard mitigation around homes; and • The Chair of the Planning Commission stated they have completed their letter of recommendation and requested it be read into the record. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to delete consent agenda Items No. 12 & 13 and approve the remaining consent agenda items as presented. Madam Chair Kler seconded the motion. The motion carried. 1. AGREEMENT, Amendment No. 1 re: Provide Demolition, Removal and Decommissioning of all Manmade Structures or On -Site Systems Located on Two Properties in the Duckabush and Big Quilcene Floodplains; In the Amount of $1,352.50; Jefferson County Public Health; Zephyr's, Inc. 2. AGREEMENT, Amendment No. 1 re: Individual Employment/Individual Technical Assistance; Reduces Amount by $4,800 for a Total of $ 31,200; Jefferson County Public Health; Concerned Citizens 3. AGREEMENT NO. C17112, Amendment No. 7 re: 2015-2017 Consolidated Contracts; An Additional Amount of $7,340 for a Total of $933,110; Jefferson County Public Health; Washington State Department of Health 4. AGREEMENT, Amendment No. 1 re: Group Supported Employment; An Additional Amount of $740 for a Total of $34,560; Jefferson County Public Health; Skookum Corporation 5. AGREEMENT, Amendment No. 1 re: Individual Employment/Individual Technical Assistance; An Additional Amount of $6,206.75 for a Total of $138,491.75; Jefferson County Public Health; Skookum Corporation 6. AGREEMENT, Amendment No. 1 re: Community Access Services; An Additional Amount of $1,318.50 for a Total of $7,498.50; Jefferson County Public Health; Skookum Corporation 7. AGREEMENT re: Human Growth and Development HIV/AIDS Education; In the Amount of $7,003.34; Jefferson County Public Health; Chimacum School District Page 1 Commissioners Meeting Minutes of July 11, 2016 8. AGREEMENT NO. 1563-42479, Amendment No. 2 re: Substance Abuse Prevention Programs; Reduces Amount by $6,000 for a Total of $173,559; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 9. AGREEMENT re: Washington Conservation Corps Members to perform Restoration, In -Stream and Habitat Maintenance Projects; In the Amount of $9,960; Jefferson County Public Health; North Olympic Salmon Coalition 10. AGREEMENT NO. 15-04914, Amendment No. 2 re: Support North Pacific Coast Marine Resources Committee (NPC MRC) Projects; Carryover of Unspent Funds in the Amount of $108,510; Jefferson County Public Health; Washington State Department of Fish and Wildlife 11. AGREEMENT re: Legislative Liaison Services: Upper Hoh Road, General Roads Department Support, Port Hadlock Wastewater System; In the Amount of $92,500; Jefferson County Public Works; Strategies 360, Inc. 12. (DELETED) AGREEMENT re: Forest Assessment and Mediation Technical Support; In an Amount not to Exceed $2,000; Jefferson County Administrator; American Forest Management and Port Ludlow Associates (Approved later in minutes) 13. (DELETED) AGREEMENT re: Forest Management Plan; In an Amount not to Exceed $3,500; Jefferson County Administrator; American Forest Management and Port Ludlow Associates (Approved later in minutes) 14. Request for Full Reconveyance re: Water Pollution Control Loan, Parcel 801174009; Jefferson County Public Health; Susan Sandaine 15. Payment of Jefferson County Payroll Warrants Dated July 5, 2016 Totaling $822,916.01 and A/P Warrants Done by Payroll Dated July 5, 2016 Totaling $788,555.01 DISCUSSION of AGREEMENT re: Forest Assessment and Mediation Technical Support; In an Amount not to Exceed $2,000; Jefferson County Administrator, American Forest Management and Port Ludlow Associates; and AGREEMENT re: Forest Management Plan; In an Amount not to Exceed $3,500; Jefferson County Administrator, American Forest Management and Port Ludlow Associates (Consent Agenda Items No. 12 & 13): Madam Chair Kler explained that the two agreements on consent agenda items were a result of mediations with Port Ludlow Associates (PLA). Commissioner Sullivan noted the a date listed on the agreements is incorrectly listed as "May 2016." Commissioner Sullivan moved to approve AGREEMENT re: Forest Assessment and Mediation Technical Support; In an Amount not to Exceed $2,000; Jefferson County Administrator; American Forest Management and Port Ludlow Associates, and AGREEMENT re: Forest Management Plan; In an Amount not to Exceed $3,500; Jefferson County Administrator; American Forest Management and Port Ludlow Associates as corrected. Madam Chair Kler seconded the motion. The motion carried. COMMISSIONERS BRIEFING SESSION. • The Commissioners reported on their meeting schedules. The meeting was recessed at 9:46 a.m. and reconvened at 10:00 a.m. with Madam Chair Kler and Commissioner Sullivan present. Page 2 Commissioners Meeting Minutes of July 11, 2016 Es HEARING re: 2016 Conservation Futures Funding Applications: Environmental Health Specialist Tami Pokorny reported the Conservation Futures Program (JCC 3.08) requires a duly noticed public hearing to be held as a part of the public process of allocating conservation futures funding to worthy projects that protect public open spaces. On June 20, 2016 the Board of County Commissioners received the recommendations of the Conservation Futures Citizen Oversight Committee (CFCOC) from Chair Rob Harbour and approved a Public Hearing Notice for the Conservations Futures Program project applications received in 2016. The notice was published in the Port Townsend and Jefferson County Leader on June 22, 2016. Following is information on the four projects approved by the CFCOC and outlined in the July 5, 2016 Regular Meeting minutes: "Mr. Harbour submitted four projects totaling $158,914. They are as follows: 2016 Quimper Watershed Corridor (QWC) Addition: $34,814 towards the fee simple acquisition, and operation and maintenance, of ten platted parcels within the Quimper Wildlife Corridor totaling 2.5 acres of vacant land adjacent to trail corridors in Cappy's Woods. The parcels were identified as high conservation priority in the QWC Management Plan which was adopted by the City of Port Townsend in 2008. The proposed match is the combined value of four donated parcels with an estimated total value of $17,914 as well as the donation of partial values of three of the subject properties totaling $20,050. The operations and maintenance request is $4,000 of the total amount for annual monitoring and stewardship. Jefferson Land Trust is the project sponsor. The City of Port Townsend is the project applicant. Project location: Sec. 33, T.21N, R.1 W. Big Quilcene River — Moon Valley Reach: $5,000 towards the fee simple acquisition or a conservation easement on up to 107 acres of floodplain and adjacent slopes of the Big Quilcene River above Quilcene. The proposed match is $5,000 from a state or federal grant program yet to be determined. Jefferson County Environmental Health is the project sponsor. Hood Canal Salmon Enhancement Group is the project applicant. Project location: Sec. 22 & 23, T27N, R.2W. Irondale Beach County Park Additions: $22,000 towards the fee simple purchase of two parcels of vacant land totaling 1.5 acres on the slope above the County park. The proposed match is a donated parcel located adjacent to the subject parcel valued at $22,000. Jefferson County Public Works is the project sponsor. Project location: Sec. 35, T.30N, R.1 W. Tarboo Creek, Farm and Forest: $97,100 towards the acquisition of a conservation easement on 33 acres of forest and farmland in the Tarboo Valley. The proposed match is the partial value of the easement to be acquired ($60,000) as well as grant(s) and private contributions ($67,000) to conduct operation and maintenance actions to restore conservation values. Jefferson Land Trust is the project sponsor. Northwest Watershed Institute is the project applicant. Project location: Sec. 20, T.28N, R.1 W. At its May 4, 2016 meeting, the CFCOC voted unanimously that all four projects are worthy of funding at the full requested amounts. Up to $228,000 is available to award from the Conservation Fund in this cycle." Page 3 Commissioners Meeting Minutes of July 11, 2016 <. Madam Chair Kler opened the hearing for public testimony. Lorna Smith: Port Townsend: She stated it has been a delight to be a part of the committee because it is doing such great things for Jefferson County. Having lived in other places where the amount of funds available didn't go quite as far over larger spaces. Here in a county the size of Jefferson County, these funds, which the Jefferson Land Trust uses so effectively and matches funds. It really makes a difference. When you go out to see these beautiful places, it really is amazing. She is glad to be a part of it. She is glad that Midori Farm and Bishop Farm projects are closing, they are incredible projects that are helping to keep small-scale agriculture going in this County. It is a wonderful program and she encourages the Commissioners to keep supporting it. Rick Janke: He agrees with what Ms. Lorna Smith said in her testimony. He pointed out that growth and protecting of the resources we have work best when they go hand-in-hand. That is where he sees the program going. The County is growing and in some ways that is a good thing that people are moving here, but we have to make sure that it remains a quality place to move to as we protect some lands. It is not just resources we are protecting, it is all aspects of our life. The farmlands that this program protects supports our local agriculture economics as well as the farm stand and our farmers markets. The water quality and breeding grounds for salmon support entire fisheries and sport fisheries out in Puget Sound. Many people are affected by this, both economically and for the quality of life. He encouraged the Commissioners to support the four properties that are more than deserving of support. Sarah Spaeth: Port Townsend: She stated she is affiliated with Jefferson Land Trust (JLT). She pointed out the hard work that the committee embarks on in vetting these projects that the JLT and other sponsors bring forth. The JLT does a lot of vetting on projects before they even bring them before the CFCOC for consideration. It is a community process that takes place. To echo what Ms. Lorna Smith stated, what is really important is the leveraging that takes place. While the County's Conservation Futures Fund may not be as large as they would hope that it could be, it magnifies by state, federal and community funding. That is one of the key components of why this program is so critical. It brings in other resources and demonstrates community support for these projects. She thanked the Commissioners for the program and their consideration of the four projects because they will build on the great successes of the past. Rob Harbour: He stated he is the current Chair of the CFCOC. He reaffirmed that the process they went through was a careful one. They are dealing with public funds that are hard to come by. In doing good work for the County, they have looked at each application separately. Despite having enough money to fund all of the projects, each project was critically reviewed individually and then ranked as a group. It was a serious process to come to this recommendation, even though there was excess funding. He stated the CFCOC held an input session to receive public input on the projects. The process was done properly and they did some pre -work as well. They are continuing to look at their criteria and process to ensure they are continuing in the right direction and making incremental improvements where they can be made. He added that this is a great program, with not a lot of money, but the leverage is great. Hearing no further comments, Madam Chair Kler closed the public testimony portion of the hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 27-16 re: Quimper Wildlife Corridor Addition Project. Madam Chair Kler seconded the motion. The motion carried. Page 4 Commissioners Meeting Minutes of July 11, 2016 Madam Chair Kler moved to approve RESOLUTION NO. 28-16 re: Big Quilcene River — Moon Valley Reach Project. Commissioner Sullivan seconded the motion. The motion carried. Commissioner Sullivan moved to approve RESOLUTION NO. 29-16 re: Irondale Beach County Park Additions. Madam Chair Kler seconded the motion. The motion carried. Madam Chair Kler moved to approve RESOLUTION NO. 30-16 re: Tarboo Creek, Farm and Forest Project. Commissioner Sullivan seconded the motion. The motion carried. BID OPENING re: Construction of the Undie Road Emergency Relocation Project, County Road No. 150009, County Project No. 180-2007-0: Public Works Director/County Engineer Monte Reinders opened and read aloud the following three bids received: BIDDER BID AMOUNT Jordan Excavating; Port Angeles, WA $1,070,900 Bruch & Bruch Construction; Port Angeles, WA $919,645 Interwest Construction; Burlington, WA $905,310 The Engineer's estimate was $926,150. Public Works staff will review the Bids and make a recommendation to the Board for bid award at a later date. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Hood Canal Coordinating Council meeting • State Auditor meeting • Workforce Strategy teleconference • Substance Abuse Advisory Board meeting • Chamber of Commerce meeting • Federally Qualified Health Center Task Force meeting • Washington State Association of Counties (WSAC) meeting • Board of Health meeting • FEMA meeting; flood control maps • WSAC webinar • County Commissioner Candidates Forum • Peninsula Housing Authority meeting County Administrator Morley will be out of the office the evening of July 21-22, 2016. Miscellaneous Items: • Seamar; Madam Chair Kler will meet with the Public Health Director re: SeaMar • Timber Counties Page 5 WE Commissioners Meeting Minutes of July 11, 2016 • Growth Management Act (GMA) briefing • Tri -Area Food Bank; draft license agreement • Port Ludlow Associates (PLA); next mediation scheduled for July 19, 2016 • Human Rights Coalition proposal; clarification • Planning Commission letter • Government -to -Government process • Discovery Behavioral Healthcare; draft agreement with Jefferson County Jail NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 11:30 a.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. ATTEST: Erin Lundgren Clerk of the Board, CMC JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen r, Chair Da2u liv (Excused Absence) Phil Johnson, Member Page 6 fe fi.'. ATTEST: Erin Lundgren Clerk of the Board, CMC JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen r, Chair Da2u liv (Excused Absence) Phil Johnson, Member Page 6