HomeMy WebLinkAboutM062716District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kier
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of June 27, 2016
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
A citizen stated that the County should work toward accommodating smaller local businesses for bid
projects; and
Two citizens commented on a potential class action lawsuit against the Port Townsend Paper Mill.
One citizen urged the Commissioners to support the mill; stating we need jobs. Another citizen stated
that the mill has been here since 1928.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Madam
Chair Kler seconded the motion. The motion carried.
1. HEARING NOTICE re: Port Ludlow Drainage District Assessment System; Hearing scheduled
for Monday, August 8, 2016 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County
Courthouse, Port Townsend
2. AGREEMENT re: Prepare and Paint the Transfer Station and Moderate Risk Waste (MRW)
Facility (MRW); In the Amount of $296,209.68; Jefferson County Public Works; Mattila Painting,
Inc.
3. AGREEMENT, Subrecipient re: 2016 Community Development Block Grant (CDBG) Public
Services Grant; In the Amount of $100,269; Jefferson County Administrator; Olympic Community
Action Programs (OlyCAP)
4. AGREEMENT, Amendment No. 1 re: Professional Services to Support the Growth Management
Act (GMA) required to update Critical Areas Regulations that Apply to Agricultural Lands; No
Dollar Amount, Time Extension Only; Jefferson County Department of Community Development;
Environmental Science Associates (ESA)
5. AGREEMENT, Amendment No. 2 re: Monitor Community Health Needs, Demographics and
Risks; In the Amount of $14,357; Jefferson County Public Health; Kitsap Public Health District
6. AGREEMENT re: Provide Professional Nursing Overview and address any other aspects of the
School Nursing Program for the 2016-2017 School Year; In the Amount of $3,238; Jefferson
County Public Health; Olympic Educational Service District 114 (OESD 114)
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Commissioners Meeting Minutes of June 27, 2016
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7. AGREEMENT NO. JeCoEH-00068 A-1 re: Coordinated Prevention and Solid Waste
Enforcement; In the Amount of $19,381.34; Jefferson County Public Health; Washington State
Department of Ecology (DOE)
8. AGREEMENT NO. TCRPA-2016-JeCoPH-00005 re: Site Hazard Assessment; In the Amount of
$12,000; Jefferson County Public Health; Washington State, Department of Ecology (DOE)
9. Letter of Support re: Lower Big Quilcene River Design and Acquisition Grant Proposal, an
important component to Salmon Restoration and Recovery in Hood Canal; Hood Canal Salmon
Enhancement Group, The Salmon Center
10. Payment of Jefferson County Vouchers/Warrants Dated June 20, 2016 Totaling $362,616.26
11. Payment of Jefferson County Payroll Warrants Dated June 20, 2016 Totaling $73,331.79 and
Dated June 22, 2016 Totaling $1,847 and A/P Warrants Done by Payroll Dated June 20, 2016
Totaling $16,387.70 and Dated June 22, 2016 Totaling $306
COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their
meeting schedules.
DISCUSSION re: 2016-2018 Public Defender Services Agreement, Jefferson
Associated Counsel. County Administrator Philip Morley reviewed the Public Defender Services
Agreement with the Board. Providing indigent defense is a constitutional right under the 6th Amendment
of the United States Constitution, and Article 1 Section 22 of the Washington State Constitution.
Chapter 10.101 of the Revised Code of Washington clarifies the County's responsibility. In Jefferson
County, most indigent defense is provided via a contract with a law firm, and the contract is
administered by the County Administrator's Office. Superior and District Courts also provide for
indigent defense from a court roster of conflict attorneys when there is a conflict that prevents
representation by the County's contracted indigent defense organization. The County's current contract
for indigent defense services expires June 30, 2016.
Jefferson County issued a Request for Proposals (RFP) on March 9, 2016 to provide indigent defense in
District, Juvenile and Superior Courts from July 1, 2016 through the end of 2018, with possible
extensions up through June 30, 2021, for a total term not to exceed five years. The RFP included a
contract template, with a request that any proposed edits be included in the respondents' proposals.
Jefferson Associated Counsel (JAC), the County's present non-profit public defender, was the sole
respondent to the REP, and submitted its proposal on May 6, 2016 which met all the REP requirements.
Staff interviewed the organization on May 10, 2016 and subsequently negotiated and finalized the
proposed Public Defense Agreement with JAC.
Through the RFP and the proposed agreement, the County is contracting for a lower total caseload
points, which reflects a trend in recent years toward fewer cases per year in the County's court system.
If approved, the new agreement will cost $295,782.50 for the second half of 2016, which is less than the
$312,765.00 for the first half of 2016 under the old contract. Costs will escalate by 5.4% in 2017 and
3.9% in 2018.
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Commissioners Meeting Minutes of June 27, 2016
The contract has provisions for adjusting compensation and/or contracted caseload points if caseloads
fall below 90% of the contract number or exceed 103% of that number. Compensation will be adjusted
to reflect JAC's actual healthcare insurance cost if it falls 5% above or below budgeted amounts.
County Administrator Philip Morley explained that JAC has proposed enhancements to their existing
services which include providing some senior legal oversight for purpose of quality control, mentorship
and development, and social service work. What JAC has found is that often times, defendants need help
in being connected with social services and other support agencies. They currently already advocate
these services for their clients, the agreement would formalize their practice.
Commissioner Sullivan noted that JAC has been doing a good job and invited JAC Executive Director
Richard Davies to speak. Mr. Davies thanked the Commissioners for considering their response to the
RFP. He noted that in the 2010 RFP bid cycle, there were quite a few competitive bids, and this time
they were the only bidder. He added the bid process created a competitive attitude from JAC, and as a
result, there has been some cost savings for the County. Mr. Davies pointed out that providing public
defense in Jefferson County has changed over the years. There is a Drug Court now and a lot more
social work is being integrated into the system.
Madam Chair Kler thanked Mr. Davies and JAC for providing an essential service. Commissioner
Sullivan stated that justice is one of our fundamental values. He noted the decreased case load is a result
of JAC doing a good job and appreciates that approach.
Commissioner Sullivan moved to approve AGREEMENT re: 2016-2018 Public Defender Services; In
the Amount of $1,566,636 over three (3) years; Jefferson Associated Counsel. Madam Chair Kler
seconded the motion. The motion carried.
The meeting was recessed at 9:41 a.m. and reconvened at 1:31 p.m. with Madam Chair
Kler and Commissioner Sullivan present.
PRESENTATION re: Proposal re: Strategic Organizational Leadership & Planning
Program Proposal: The Sheriff s Office is coordinating with the Washington Association of Sheriffs
and Police Chiefs (WASPC)'s team and Loaned Executive Management Assistance Program (LEMAP)
professionals to begin their accreditation process. As part of that process, Sheriff David Stanko is
seeking to form a strategic plan, something that has not been implemented by the Sheriff's Office in
many years.
Sheriff Stanko stated that he is seeking to run for Sheriff again and would like a 5-10 year strategic plan
in place. He would like to enlist the services of Roger Baker to evaluate the Sheriff's Office community
policing efforts and create a strategic plan to chart a new course for the agency. Mr. Baker has created
strategic plans for law enforcement and other agencies that are still used today.
Sheriff Stanko noted that Sheriff deputies have done a great job over the years and kept the County out
of liability issues, but he strongly believes an organization cannot operate without a strategic plan.
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Commissioners Meeting Minutes of June 27, 2016
Mr. Baker joined the meeting via teleconference call. He explained the three phases of his plan, if hired.
1) Information gathering and processing; 2) Address key issues identified during the first phase, identify
goals and objectives, etc.; and 3) Construct the strategic plan. County Administrator Philip Morley asked
if it is possible to review the strategic plan without the help of an outside contractor? Mr. Baker
replied that if the plan is done right, the answer is yes. He still would request the ability to provide an
overview to see how the project is going and added that his mission is to make sure our Sheriff's Office
is successful and a lot of that depends on the efficiency of the organization. Mr. Baker explained that
part of what makes a strategic plan a success is when staff has the ability to be a part of the
development, it gives them ownership and accountability.
Sheriff Stanko stated that he plans to involve command staff from patrol and corrections in the process.
The meeting was recessed at 2:21 p.m. and reconvened at 2:52 p.m. with Madam Chair
Kler and Commissioner Sullivan present.
COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination:
Below is a list of the upcoming meetings and events the Commissioners and/or the County Administrator will
be attending in the near future:
• Jefferson Transit special meeting
• Signature verification training
• Planning Commission special meeting
• Hargrove Committee meeting
• Jefferson Mental Health meeting re: Salish Behavioral Health Organization
• Comprehensive Plan Port Ludlow Community meeting
• Washington State Association of Counties; Growth Management Workgroup
• Port Ludlow Village Council meeting
• Duckabush Celebration
• Cascadia Rising debriefing
• North Olympic Public Managers meeting
County Administrator Morley will be out of the office July 11-15, 2016.
Miscellaneous Items
• Port Ludlow Associates
• Security Services Northwest
• Prosecutor's Office; staffing
• Undie Road; alternative access project status
• Pleasant Harbor Master Planned Resort
• Sheriff s proposal
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Commissioners Meeting Minutes of June 27, 2016
• Temporary Housing Ordinance and Declaration of Housing Emergency
• Homeless; eviction from the Port Townsend Paper Mill property
Future Agenda Items:
• Department of Community Development/Planning Commission meetings; schedule of Board of
County Commissioners' coverage
NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting
at 4:26 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler
seconded the motion. The motion carried.
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ATTEST:
Caroly+Averyy
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen , Chair
Davi u i e�er
(Excused Absence)
Phil Johnson, Member
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