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HomeMy WebLinkAbout091916_cbs01District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Su n DRAFT District No. 3 Commissioner: Kathleen r County Administrator: Philip Morley Y Clerk of the Board: Erin Lundgren MINUTES Week of July 18, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. MOMENT of SILENCE: County Administrator Philip Morley requested a moment of silence for the recent number of shootings in America against law enforcement and unarmed citizens. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen urged the Commissioners to proceed with litigation against Port Ludlow Associates regarding timber harvesting; • A citizen: 1) Stated that we need social/mental caseworkers and police officers at food banks; and 2) Commented on Presidential campaign strategies, chemicals in food/environment, home -buying trends, welfare and the necessity for a balanced diet; • A citizen who serves on the Planning Commission discussed his concerns regarding the Planning Commission's process and welcomed the new Department of Community Development Director; • A citizen commended the Commissioners and County Administrator for serving as models of appropriate civil discourse; • A citizen stated: 1) We have to make democracy survive; 2) Focus should be put on the County's transportation system; and 3) All Commissioner candidates are in favor of the Port Hadlock sewer project; and • A citizen stated that Jefferson Transit has reduced its service, but their administration has increased. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved delete Item No. 2 from the Consent Agenda and approved the remaining items as presented. Madam Chair Kler seconded the motion. The motion carried. 1. AGREEMENT, Change Order No. 1 re: Upper Hoh Road Emergency Repair, M.P. 9.8 (Spruce Creek), County Project No. X01988, Construction of Remainder of the Roadway Embankment; An additional $47,000 for a Total Amount of $162,000; Jefferson County Public Works; Seton Construction, Inc. 2. (DELETED) BID AWARD re: Construction of Undie Road Emergency Relocation Project, County Road No. 150009, County Project No. 180-2007-0; In the Amount of $905,310; Jefferson County Public Works; Interwest Construction, Inc. (Approved later in minutes) 3. Payment of Jefferson County Vouchers/Warrants Dated July 11, 2016 Totaling $444,659.07 Page 1 I Commissioners Meeting Minutes of July 18, 2016 - COMMISSIONERS BRIEFING SESSION. The Commis 'ners IepprtAr f eir meeting schedules. j The meeting was recessed at 9:53 a.m. and reconvened at 10:04 a.m. with Madam Chair Kler and Commissioner Sullivan present. HEARING re: 2"d Quarter 2016 Budget Appropriations/Extensions; Various County Departments: Various County departments have requested increases to their 2016 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. The hearing notice was published in the Leader on July 6 and 13, 2016. County Administrator Philip Morley noted a correction to the request submitted by Washington State University (WSU) Extension. He reviewed the requests from all departments which are as follows: FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-068-000 COMMUNITY SERVICES $6,250 $6,250 001-180-000 SHERIFF $69,495 $69,495 001-270-000 NON -DEPARTMENTAL $72,000 $72,000 Total General Fund: $147,745 $0 $147,745 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 108-000-010 WSU COOPERATIVE EXT $8,000 $8,000 160-000-010 WATER POLLUTION CTL LOAN FUND $5,544 175-000-010 PARKS IMPROVEMENT FUND $0 $18,963 $18,963 187-000-010 QUILCENE FLOOD CONTROL $65,000 Total Other Funds: $73,000 $18,963 $65,000 $97,507 Madam Chair Kler opened the hearing for public testimony. Hearing no comments, the hearing was closed. Commissioner Sullivan moved to approve RESOLUTION NO. 31-16 re: 2"a Quarter 2016 Budget Appropriations/Extensions; Various County Departments. Madam Chair Kler seconded the motion. The motion carried. The meeting was recessed at 10:21 a.m. and reconvened at 11:01 a.m. with Madam Chair Kler and Commissioner Sullivan present. Page 2 Commissioners Meeting Minutes of July 18, 2016 `U� EXECUTIVE SESSION. An Executive Session was scheduled from 11:60 a.m. to 11:30 a.m. with the County Administrator, Prosecuting Attorney, Department of Community Development Associate Planner and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session was from 11:02 a.m. to 12:25 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 12:26 p.m. and reconvened at 1:34 p.m. with Madam Chair Kler and Commissioner Sullivan present. DISCUSSION re: BID AWARD re: Construction of Undie Road Emergency Relocation Project (Consent Agenda Item No. 2): Call for bids for Undie Road Emergency Relocation Project 180-2007-0 were duly advertised and sealed bids were opened on July 11, 2016. Public Works Department staff investigated the responsiveness of the bids and the qualifications of the lowest bidder. Several permit approvals are still pending on this project as is final authorization from the Washington State Department of Natural Resources (DNR) for access to State land and roads; however, the Public Works Department is cautiously optimistic that these approvals will be secured in time for an early August construction start date. In order for this to occur, contract award is necessary to allow the contractor time to acquire the performance bond needed to enter into a contract with the County by the end of July. Contract award does not contractually bind the County at this point. Commissioner Sullivan deleted the bid award from the Consent Agenda during the morning session for further discussion. Public Works Director/County Engineer Monte Reinders was present for the discussion to answer any questions. Commissioner Sullivan asked if a meeting had been set up with the Washington State Department of Natural Resources (DNR) Commissioner of Public Lands Peter Goldmark? Madam Chair Kler replied she has not had a chance to speak with Commissioner Goldmark, but has spoken to his staff. She stated that the price quoted by DNR for access to their road at $210,000 was already a discounted amount and it may be a tough sell. Commissioner Sullivan asked how much maintenance along the new Undie Road will cost? Director Reinders replied that gravel roads on the west end of the County cost approximately $11,000 per mile, per year. Last winter, the County spent approximately $300,000 on Undie Road, some will be reimbursed by FEMA. He added that a fully staffed shop, equipment and personnel needs to be staffed on the west end to adequately service the roads on the west end. Madam Chair Kler stated that Director Reinders has done a lot of work to make this right for the residents of Undie Road. What makes it a hard decision is the dollar proportionality. Director Reinders queried what it would look like if the County did nothing for the Undie Road residents? Commissioner Sullivan stated that the search for money does not have to be over, but seeking alternative funding sources will get harder once the County goes down this road. He noted that he believes he has a good sense of Commissioner Johnson's view on Undie Road and the emergency nature of the situation. Madam Chair Kler moved to approve the BID AWARD re: Construction of Undie Road Emergency Relocation Project, County Road No. 150009, County Project No. 180-2007-0; In the Amount of Page 3 Commissioners Meeting Minutes of July 18, 2016 $905,310, Jefferson County Public Works; Interwest Constructio inc. on r Sullivan seconded the motion. The motion carried. .. Director Reinders noted that the County annually diverts 25% of the Road Fund for traffic enforcement. He suggested that discussions should be held to see if this is a practice the County should continue doing. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • 2017 Budget; draft discussion • Quinault Indian Nation; request for government -to -government meeting • Letter from Chief Karp re: Cost of elections for the Fire Districts; Madam Chair Kler to gather more information • JeffCOM Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Jefferson Transit meeting • Chimacum celebration • Transportation meeting • Therapeutic Court Graduation • Budget Committee meeting • Clearwater meeting re: Comprehensive Plan Update • Representative Derek Kilmer meeting re: Olympic Forest Coalition • Health Board meeting • Community Coordinated Response meeting • Community Health Improvement project celebration Page 4 Commissioners Meeting Minutes of July 18, 2016 NOTICE OFADJOURNMENT: Commiss4ftSuluiAlVedito adjourn the meeting at 3:10 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Phil Johnson, Member Page 5 District No. 1 Commissioner: Phil Johns o District No. 2 Commissioner. David W. Sul DRAF( District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of July 25, 2016 . Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen voiced his concern over logging in the Port Ludlow Master Planned Resort; • A citizen gave Presidential poll statistics and his opinion on Syrian refugees and Muslim culture; and • A citizen gave history between Jefferson County and the Quinault Indian Nation. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. RESOLUTION NO. 32-16 re: Establishing Objectives and Procedures for the 2017 County Budget 2. Advisory Board Reappointments (2); Jefferson County Board of Equalization; 1) Term Expires July 6, 2019, Henry Krist; and 2) Term Expires May 11, 2019, Dave Garing 3. Payment of Jefferson County Vouchers/Warrants Dated July 18, 2016 Totaling $942,909.95 the 4. Payment of Jefferson County Payroll Warrants Dated July 6, 2016 Totaling $129,239 and Dated July 20, 2016 Totaling $18,240.82 and A/P Warrants Done by Payroll Dated July 20, 2016 Totaling $82,254.43 APPROVAL of MINUTES: Madam Chair Kler noted scrivener errors on the Regular Meeting minutes of June 6, 2016. Commissioner Sullivan moved to approve the Regular Meeting minutes of June 6, 2016 as corrected and the Special Meeting minutes of June 9, 2016 as presented. Madam Chair Kler seconded the motion. The motion carried. Page 1 Commissioners Meeting Minutes of July 25, 2016 DISCUSSION of AGREEMENT re: Construction of Undie Road Emergency Relocation Project; Interwest: Bids for Undie Road Emergency Relocation Project were duly advertised and sealed bids were opened on July 11, 2016. The Board of County Commissioners awarded the contract to the lowest responsive bidder Interwest Construction, Inc. on July 18, 2016. Construction is scheduled to begin on August 1, 2016. Commissioner Sullivan stated that originally he was against this project going out to bid, but he noted that Interwest Construction submitted a responsive bid. Commissioner Sullivan moved to approve the AGREEMENT re: Construction of Undie Road Emergency Relocation Project; County No. 180-2007- 0; Interwest Construction of Burlington. Madam Chair Kler seconded the motion and stated that she respects Commissioner Sullivan who has worked through an issue that he has a difference of opinion on. She added that he raised good questions. Commissioner Sullivan stated that he has been torn between the emergency nature of the project and his desire to align partnerships on the project, before the project starts. He still believes the County should continue to work on project partners. Commissioner Sullivan explained that in the meantime, this project isn't a bad thing. It's not good versus evil, it's spending funding now for work on Undie Road, which may strain the County to have to say "no" to things that may have a higher priority in the future. Madam Chair Kler called for a vote on the motion. Madam Chair Kler and Commissioner Sullivan voted in favor of the motion. The motion carried. DISCUSSION of AGREEMENT re: Easement Granted for Undie Road Emergency Relocation Project, Washington State Department of Natural Resources: The proposed easement agreement with the Washington State Department of Natural Resources (DNR) is necessary in order to construct and provide long-term maintenance for the newly relocated portion of Undie Road, County Road No. 150009. The proposed easement is for the realignment, construction, and maintenance of a portion of the Undie Road, which provides public access to DNR lands, commercial timberlands and private rural residential parcels. The present location of the road is threatened by slide activity and the Bogachiel River encroachment. A permanent re-route has been identified that would use an existing timber harvest spur road and include a small portion of new construction across the subject DNR parcel connecting with the existing roadway. Madam Chair Kler stated that she has walked through the proposed easement area with Public Works Director/County Engineer Monte Reinders and noticed there has been quite a lot of illegal dumping. She asked who would be responsible for clean up of the illegal dumping? County Administrator Philip Morley believes that the initial cleanup would be the DNR's responsibility, but future illegal dumping may be Jefferson County's responsibility. Commissioner Sullivan noted that increased traffic along the road could deter illegal dumping. County Administrator Morley stated that DNR is retaining property rights. He believes that would mean that if there is a problem, DNR would share the costs. Page 2 Commissioners Meeting Minutes of July 25, 2016I DRAFT w-- Commissioner Sullivan moved to approve the AGREEMENT re: Easemer&granted for Undie Road Emergency Relocation Project No. 180-2007-0; Washington State Department of Natural Resources. Madam Chair Kler seconded the motion. The motion carried. County Administrator Morley explained that in discussions between DNR and Jefferson County regarding the original cost of DNR's easement, they explained to the County that the price could have been closer to $400,000, but in consideration to the County, they priced the easement at $210,000. COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. The meeting was recessed at 10:04 a.m. and reconvened at 12:02 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with Madam Chair Kler and Commissioner Sullivan present. The meeting was recessed at 1:03 p.m. and reconvened at 1:33 p.m. Madam Chair Kler and Commissioner Sullivan were present for the afternoon session. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Briefing re: Quinault Indian Nation's Request re: Kalaloch Cabins. Department of Community Development (DCD) Director Patty Charnas and Associate Planner Joel Peterson briefed the Board on a proposed small-scale recreation and tourism use in the West End Planning Area. The Quinault Indian Nation is requesting a government -to -government consultation regarding the proposed development. After the briefing it was discussed that more research needs to be done on this issue. Commissioner Sullivan will follow up with former County employee Al Scalf regarding history on this project. County Administrator Morley and Director Charnas will contact Prosecutor Michael Haas regarding legal counsel and Madam Chair Kler will follow-up with the President of the Quinault Indian Nation. • Homeless Ordinance; County Administrator checking into this Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Olympic Community Action Group meeting • Naval Base Kitsap Bangor meeting • Finance Committee meeting • Jefferson County Food Bank Association meeting • JeffCOM meeting • North Olympic Development Council meeting Page 3 Commissioners Meeting Minutes of July 25, 2016 NOTICE OFADJOURNNIENT: Commissioner Sullivan JWd to adjourn the Ineeti at 3:04 p.m. until the next regular meeting or special meeting as properly Mticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Phil Johnson, Member Page 4 District No. 1 Commissioner: Phil Johnson It DRAFT District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of August 1, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: The Chair of the Planning Commission: 1) Reviewed activities, concerns and upcoming events; and 2) Requested the audio of the Board of County Commissioner meetings be placed online; A citizen stated that in lieu of Hadlock Days, Port Hadlock is holding a Block Party on August 6, 2016 at noon; and A citizen thanked Commissioner Kler for attending an equine event at Beausite Lake Camp. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. AGREEMENT, Amendment No. 1 re: Provision and Coordination of Local Program Services to Persons with Developmental Disabilities; Additional $293,421 for a Total of $561,241; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS), Developmental Disabilities Division 2. AGREEMENT, Amendment No. 1 re: Surveying Services Undie Road Emergency Relocation Project, County Project No. CRI 8020070, FEMA Disaster No. 4249 -DR -WA; Additional $56,710 for a Total Amount of $80,644; Jefferson County Public Works; Clark Land Office 3. AGREEMENT re: E911 County Based Service Operations; In the Amount of $333,608; JeffCom911 Communications; Washington State Military Department 4. Payment of Jefferson County Vouchers/Warrants Dated July 25, 2016 Totaling $456,893.64 PR0CLAMATION Declaring the Week of August 1-5, 2016 as Jefferson County Employee Recognition Week: County Administrator Philip Morley stated that nothing happens without staff and that Jefferson County has 270 full time employees and many part-time employees. Madam Chair Kler noted that since the recession, the amount of work those employees have to do as a result of cutbacks, has been astounding. Commissioner Sullivan noted that in 2008, Jefferson County had 311 employees. He read the proclamation aloud and moved to approve the proclamation. Madam Chair Kler seconded the motion. The motion carried. Page 1 Commissioners Meeting Minutes of August 1, 2016 DISCUSSION re: Geographical Information System(GIS): Central Services Geographical Information System (GIS) Coordinator Douglas Noltemeier and GIS Analyst/Mapper Charlotte Stockard briefed the Board on a proposed amendment to an existing professional services agreement which would extend the term and scope of the agreement to include modernizing public facing GIS applications and upgrade to enterprise GIS. Assessor Jeff Chapman attended the meeting as well. Mr. Noltemeier explained that Central Services is seeking to migrate from a limited access departmental GIS to an enterprise GIS. Currently, there are only a few behind -scenes licenses. He explained the current system and how it is not an efficient way to access County data. A component of the current system, JMAP an internet map server, is now obsolete and unsupported. When first implemented, the County was running Internet Explorer 4. He explained that the County is now using Internet Explorer 11. County staff, businesses, realtors and citizens have all reported being frustrated with the current program's performance and interface. Mr. Noltemeier pointed out that by moving to an enterprise GIS, there are many benefits such as a special hub for County data and having a mapping interface that would function on all platforms, including cell phones. He also explained the ability to input wetland and other types of surveys into the GIS. The Enterprise License Agreement will provide GIS software, user licenses and training to provide the foundation for the County's enterprise GIS upgrade. County Administrator Philip Morley reviewed with the Commissioners all one-time revenue requests for 2016. He explained that the County has the funds available to upgrade our GIS at this time. Commissioner Sullivan moved to approve the AGREEMENT re: Professional Services — GIS; In the amount not to exceed $85,000; Jefferson County Central Services; Pro -West & Associates, Inc. Madam Chair Kler seconded the motion. The motion carried. Commissioner Sullivan moved to approve the AGREEMENT re: Small Government Enterprise License; In the Amount of $38,150 per year for three (3) years; Jefferson County Central Services; Environmental Systems Research Institute, Inc. Madam Chair Kler seconded the motion. The motion carried. The meeting was recessed at 10:02 a.m. and reconvened at 11:04 a.m. with Madam Chair Kler and Commissioner Sullivan present. EXECUTIVE SESSION. An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. with the County Administrator, Prosecuting Attorney, Outside Legal Counsel, Department of Community Development Director and Associate Planner regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:05 a.m. to 12:10 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Page 2 4VSV�' �✓ Commissioners Meeting Minutes of August 1, 2016 The meeting was recessed at 12:11 p.m. and reconve t 1: M. With,Madam Chair Kler and Commissioner Sullivan present. LETTER re: Washington State Auditor's Office 2015 Audit Engagement: Jefferson County is required to review and sign the Washington State Auditor's Engagement Letter for 2015 Annual Report which includes an Accountability Audit, Financial Statement Audit and Federal Single Audit. Commissioner Sullivan moved to authorize the Chair to sign a letter to the Washington State Auditor's Office regarding the 2015 Audit Engagement. Madam Chair Kler seconded the motion. The motion carried. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Resource Conservation and Development meeting • JeffCOM meeting • Economic Development Council Team Jefferson meeting • Habitat for Humanity Celebration • Aquatic Board meeting • Washington State Auditor meeting • Solid Waste Advisory Committee meeting • Washington State Department of Natural Resources meeting; re: easement • 'Maritime Center event • Parks and Recreation Advisory Board meeting • Planning Commission meeting Miscellaneous Items: • Aerial herbicide spraying • Washington State Auditor; Entrance conference • Election costs • Boards and Commissions; discussion of committees and balancing workloads • 1/10th of 1% Sales Tax Funds for Community Grants; reviewed draft of Request for Proposals • Tracking County issues County Administrator Morley will be out of the office August 2, 2016 and will be back in the office on August 3, 2016. Page 3 Commissioners Meeting Minutes of August 1, 2016 , MEETING CANCELLATION: Auditor Rose Ann C provided the Commissioners information on the timeframe of when the County's payments need to be authorized so a decision can be made on possibly rescheduling the August 22, 2016 Board of County Commissioner (BOCC) meeting. Commissioner Sullivan moved to cancel the Regular Meeting of the Board of County Commissioners (BOCC) on August 22, 2016 and schedule a Special BOCC Meeting on August 29, 2016 at 9:00 a.m. in the Commissioners' Chambers. Madam Chair Kler seconded the motion. The motion carried. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 3:44 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Phil Johnson, Member Page 4 1 �S74 I �Iq'�t N 7 District No. 1 Commissioner: Phil Johns DRNFT District No. 2 Commissioner: David W. Su.�... District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of August 8, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen commented on the valuable contributions made by Jill Silver while serving on the North Pacific Coast Marine Resources Committee and encouraged the Board to approve her reappointment to Committee as listed on the Consent Agenda; • A citizen expressed concern about Department of Community Development processes and suggested an advisory board be created to allow citizens an opportunity to provide input on ways to improve the processes; • A citizen commented on the activities which took place at the Port Hadlock Block Party this past weekend and stated it was well attended; and • Four (4) citizens expressed serious health and safety concerns about the condition of property located in Brinnon and asked the Board for assistance in dealing with the issue. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. AGREEMENT re: Housing for Department of Corrections (DOC) Offenders; In the Amount of $71.59 per day with an estimated total per year of $15,000; Jefferson County Sheriff's Office; Washington State Department of Corrections 2. Advisory Board Reappointment re: North Pacific Coast Marine Resources Committee (NPC MRC); Two (2) Year Term to expire August 8, 2018; Representing Conservation/Environmental Groups, Jill Silver 3. Payment of Jefferson County Vouchers/Warrants Dated August 1, 2016 Totaling $2,774.88 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. The meeting was recessed at 9:44 a.m. and reconvened at 10:01 a.m. with Madam Chair Kler and Commissioner Sullivan present. Page 1 Commissioners Meeting Minutes of August 8, 2016E7­7�� HEARING re: Proposed Ordinance Repealing and Replci g Ordinance No. 08-0806- 12; Port Ludlow Drainage District Assessment System: Madam Chair Kler explained that the Port Ludlow Drainage District was established under the authority of RCW 85.38. The District currently levies an assessment to fund District activities that was authorized under Jefferson County Ordinance 08-0806-12. RCW 85.38 requires the Board hold a public hearing to review the District assessment system every four years and approve an assessment system on or before September 1 st. The District has requested that the Board make no revisions to the existing assessment system. Public Works has prepared a draft ordinance that adopts the existing assessment system. It includes Appendix 1, Assessment System Calculation Method that explains how the assessments on individual parcels are calculated. The District is an independent municipal corporation. The Board's responsibility under RCW 85.38 is solely to review the assessment system to determine if it is fair to District property owners. The Board is not responsible for setting the amount of the District's assessment or budget or for determining District projects. Renewing the District's assessment will enable the District to continue to provide drainage facilities in Port Ludlow. The District's assessments fund the District's activities. The County does not fund the District. The County is authorized to charge the District for its costs incurred in reviewing and approving the assessment system. The County Treasurer may also impose a fee for collecting assessments, not exceeding one percent of the assessments. Adopting an assessment system for the District will not have a negative fiscal impact on the County. Madam Chair Kler invited members of the District to speak. Allen Uyeda stated that they are operating effectively and propose no changes. Madam Chair Kler opened the hearing for public testimony. Katie Smith: Port Ludlow: She stated she has been a Port Ludlow resident for 35 years, pre -dating the Drainage District and all its problems. She believes that the Drainage District is probably one of the most valuable things that has happened to North Bay, Port Ludlow. It has alleviated a lot of problems. The expenditure from the assessment is one of the best values that Port Ludlow has as long term residents. The Commission over the past 14 years (2002 -current), has been very capable. They have had engineers on their Board in the past to properly assess their consultant's role. Gray & Osborne, Inc. has been a very excellent engineering firm to have help them with all their projects. She stated there has been 17 major projects completed in Port Ludlow by the Commission since it started. Looking over the past history, it is a valuable expenditure. Their annual assessment is so low. She stated that she spends more on her cell phone per month than she does for the whole year for drainage. It is a very valuable District to have. She is appreciative for all the work that has happened. There has been County cooperation over the years and participation financially that has been very much appreciated, especially on some of the major projects. There are long-term residents that really value the District and what it has accomplished. There has been some discussion recently, that since the Drainage District's capital projects are completed and they are entering a maintenance phase, that the Commission should be Page 2 DRk, Commissioners Meeting Minutes of August 8, 2016 i abandoned and be left to the County or Port Ludlow Associates (PLA) to take over jurisdiction. She does not believe they will ever be done with capital projects due to new construction and new issues arising. She stated that the District goes into the commercial area of Port Ludlow which the Ludlow Maintenance Commission (LMC) cannot have jurisdiction over and there are outfalls on the beach. They do not see that the District could ever be abandoned and handed over to another entity because so much of their projects are in private property in the green belt of Port Ludlow. LMC could not take over because there is commercial property that is outside their area. They hope it continues onward. Allen Uyeda, Port Ludlow: He stated he is not a political person at all. One of the reasons he is on the Board is that his past experience is in civil engineering, which is what this entails. Drainage is something that very seldom affects only one person. The function of the Drainage Commission is that it won't change the fact that there will always be disputes between people about who is responsible for what. The one thing he has learned about the Commission is that with its existence, you have another sounding board that you can talk to the different people and come to some type of agreement. For instance, you can say we propose that you can do this, and if you don't want to do this, then the expense will be yours. A lot of time they can come to some kind of an agreement with landowners as a Commission. He believes that is a greater point of importance to continue the Commission. Hearing no further comments, Madam Chair Kler closed the public testimony portion of the hearing. The Commissioners discussed the testimony which reinforces that the system is working. Commissioner Sullivan moved to approve ORDINANCE NO. 02-0808-16 re: Repealing and Replacing Ordinance No. 08-0806-12, finalizing the Port Ludlow Drainage District Assessment System. Madam Chair Kler seconded the motion. The motion carried. PRESENTA TION re: Resolution Authorizing Application for Grant Assistance from the Salmon Recovery Funding Board for the Lower Big Quilcene Floodplain Acquisitions Project (RCO 16-1480): Environmental Health is seeking Commissioner approval of a resolution authorizing the submission of a funding application to the Recreation and Conservation Office's (RCO) Salmon Recovery Funding Board (SRFB) to continue to support floodplain acquisitions in the lower mile of the Big Quilcene river. The SRFB grant request is $202,926 with a total project cost of $238,737. The project will enable Jefferson County to acquire, from willing sellers, additional residential and vacant parcels located on the floodplain of the lower Big Quilcene River — up to the limit of available funding. This project was ranked third of 21 proposals considered for 2016 SRFB and 2017-2019 Puget Sound Acquisition and Restoration Fund (PSAR) through the Hood Canal Coordinating Council Lead Entity process. It follows two other grants for this purpose (RCO 12-1384 and 15-1189). A final decision on funding for RCO 16-1480 will be made by the SRFB later this year. The creation of a restoration design for the river and estuary is now in progress with a stakeholder group and consultants led by the Hood Canal Salmon Enhancement Group (HCSEG) through a separate SRFB grant (RCO 15-1204 with RCO 16-2127 pending). The purpose of the design is to reconnect the lower river with its floodplain and distributory channels in order to support the recovery of Hood Canal Summer Chum and other salmonids and to reduce the adverse impacts of flooding to the community. Page 3 Commissioners Meeting Minutes of August 8, 2016 )RAFT , i � The proposed resolution is compatible with the County's Strategic Goal of seeking non -local sources of revenue and the Hood Canal Coordinating Council (HCCC) Summer Chum Recovery Plan. The proposed project will not utilize any funds from the County General Fund. The HCSEG is offering to provide a matching contribution (15% - $35,811) to the SRFB funds (84% - $202,926) through a pending application to the Washington State Department of Ecology's Floodplains by Design Program. A final decision on that application is anticipated in the latter part of August 2016. Environmental Health Specialist Tami Pokorny stated that the proposed resolution is a requirement of the application process. If the grant is awarded, Environmental Health will seek approval of the actual agreement. She explained that this grant compliments an existing grant from last year that is also being utilized to work with Quilcene Floodplain landowners. They are currently in negotiations with several landowners. Ms. Pokorny briefed the Board on the process and answered questions. Commissioner Sullivan moved to approve RESOLUTION NO. 33-16 re: Application for Grant Assistance to the Recreation and Conservation Office, Salmon Recovery Funding Board, for the Lower Big Quilcene Floodplain Acquisition Project — RCO 16-1480. Madam Chair Kler seconded the motion. The motion carried. The meeting was recessed at 10:41 a.m. and reconvened at 11:01 a.m. with Madam Chair Kler and Commissioner Sullivan present. EXECUTIVE SESSION. An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. with the County Administrator, Prosecuting Attorney, Department of Community Development Director, Associate Planner and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:02 a.m. to 12:44 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 12:44 p.m. and reconvened at 1:32 p.m. with Madam Chair Kler and Commissioner Sullivan present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Brinnon; addressing the citizen complaints made during public comment period • Quinault Nation; possible meeting dates: September 8, 9, 16, 21 and 23, 2016 • Statesman Group • Brinnon Master Planned Resort; Commissioner Sullivan to contact Port Gamble S'Klallam Tribe Chair Jeromy Sullivan Page 4 Commissioners Meeting Minutes of August 8, 2016 • Washington State Board of Health (BOH); $1.9 Million given to Salish BHO for Substance Abuse Block Grant • Tourism Coordinating Council; Checking account implemented • Salish BHO • Board of County Commissioner (BOCC) meeting schedule and structure • Staffing • Washington State Department of Natural Resources; revenue and miscellaneous • Jefferson County Jail; draft contract for corrections • Going paperless; Commissioners moving in that direction L -i Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Port Ludlow Village Council meeting • Budget Committee meeting • Olympic Area Agency on Aging meeting • Salish BHO Advisory Board; Provider's meeting • Substance Abuse Advisory Board meeting • Jefferson County Chamber mixer • Olympic Region Industry Partner training session • Chimacum Prevention Coalition meeting • Proctor House Tour • Jefferson County Fair • Quilcene Museum Fundraiser • Public Works Fund; establishing interest rate on loan NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:19 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Erin Lundgren Clerk of the Board, CMC JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Phil Johnson, Member Page 5 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sulliv DRAF District No. 3 Commissioner: Kathleen Kl County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of August 15, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson had an excused absence. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: Two citizens commented on the volume of traffic which passes through Jefferson County and suggested the Commissioners do something to keep those travelers in Jefferson County and generate tax revenue; and A citizen commented on immigrants in the United States and discussed the need for low income housing. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. CANCELLATION NOTICE re: County Commissioner Regular Meeting; Scheduled for Monday, August 22, 2016 (NOTE: A Special Meeting will be held on Monday, August 29, 2016 at 9:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse) 2. HEARING NOTICE re: 2017-2022 Six -Year Transportation Improvement Program; Hearing scheduled for Monday, September 12, 2016 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse, Port Townsend 3. AGREEMENT NO. CDIP4197 re: Breast, Cervical and Colon Health Program Services; In the Amount of $500; Jefferson County Public Health; Seattle and King County Public Health 4. AGREEMENT re: Provide Billing and Collection Services for Clinic Services Provided to Clients who are Insured by Aetna Health, Inc.; Fee for Services; Jefferson County Public Health; Aetna Health, Inc. 5. AGREEMENT re: Annual Telephone Maintenance - Castle Hill; In the Amount of $10,753.72; Jefferson County Central Services; Stargate Technologies, Inc. 6. AGREEMENT re: Annual Telephone Maintenance — Sheriff; In the Amount of $10,497.68; Jefferson County Central Services; Stargate Technologies, Inc. 7. AGREEMENT re: Annual Telephone Maintenance — Courthouse; In the Amount of $16,886.93; Jefferson County Central Services; Stargate Technologies, Inc. 8. AGREEMENT re: HJ Carroll Park Caretaker; No Dollar Amount; Jefferson County Public Works; Elizabeth and Sean Taggart Page 1 KR""MCommissioners Meeting Minutes of August 15, 2016 9. RURAL ARTERIAL PROGRAM (RAP) FINAL PROSPECTUS enter Road Resurfacing and Restoration, MP 14.61 to MP 15.01; Estimated Total Cost $710,000; Washington State County Road Administration Board (CRAB) 10. RURAL ARTERIAL PROGRAM (RAP) FINAL PROSPECTUS re: S. Discovery Road Resurfacing, Restoration and Rehabilitation Project, MP 4.52 and MP 4.84; Estimated Total Cost $920,000; Washington State County Road Administration Board (CRAB) 11. Approval and Expedition of Special Occasion Liquor License Applications (2): 1) Key City Public Theater; and 2) Friends of Fort Flagler 12. Advisory Board Appointment re: North Pacific Coast Marine Resources Committee (NPC MRC); Two (2) Year Term Expires August 15, 2018; Representing Recreational Groups, Chiggers Stokes 13. Payment of Jefferson County Vouchers/Warrants Dated August 8, 2016 Totaling $684,353.38 14. Payment of Jefferson County Payroll Warrants Dated August 5, 2016 Totaling $809,205.26 and A/P Warrants Done by Payroll Dated August 5, 2016 Totaling $757,292.34 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. DISCUSSION re: AGREEMENT, Amendment NO. 1 re: Salish Behavioral Health Organization; Kitsap, Jefferson and Clallam Counties, and the Jamestown S'Klallam Tribe: The Behavioral Health Organization (BHO) is comprised of Kitsap, Jefferson and Clallam Counties, and the Jamestown S'Klallam Tribe. The proposed amendment to the existing interlocal agreement is to allow one non-voting representative from the Olympic Community of Health (Executive Director) to serve on the Salish BHO Advisory Board. Public Health Director Vicki Kirkpatrick briefed the Board on the proposed amendment and explained the purpose. Commissioner Sullivan moved to approve the AGREEMENT, Amendment No. 1 re: Salish Behavioral Health Organization Change in Membership between Jefferson County, Kitsap County, Clallam County and the Jamestown S'Klallam Tribe. Madam Chair Kler seconded the motion. The motion carried. The meeting was recessed at 10:12 a.m. and reconvened at 1:35 p.m. with Madam Chair Kler and Commissioner Sullivan present. BRIEFING re: 2017-2022 Six -Year Transportation Improvement Program (TIP): Public Works Director/County Engineer Monte Reinders, Engineering Services Manager/Assistant Public Works Director Eric Kuzma and Transportation Planning Engineer Zoe Lamp briefed the Board on emergency road projects, regular construction, planning and preliminary engineering, and emergent upcoming projects, as well as other transportation projects not included on the TIP. A packet of materials on the TIP was distributed. Page 2 Commissioners Meeting Minutes of August 15, 2016 ' NA r r ' A hearing on the TIP is scheduled for Monday, September 12, 2016 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse. The meeting was recessed at 3:25 p.m. and reconvened at 3:40 p.m. with Madam Chair Kler and Commissioner Sullivan present. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Election Certification • Health Board meeting • Howard Street celebration Miscellaneous Items: • Resource Advisory Committee; representation • Statesman Group; point of contact NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:44 p.m. until the Special Meeting held on August 29, 2016 at 9:00 a.m. in the Commissioners' Chambers. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Erin Lundgren Clerk of the Board, CMC JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Phil Johnson, Member Page 3 District No. 1 Commissioner: Phil Johnson s: District No. 2 Commissioner: David W. Sulliv� District No. 3 Commissioner: Kathleen Kl County Administrator: Philip Morley Clerk of the Board: Erin Lundgren SPECIAL MEETING MINUTES Week of August 29, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated that he represents the 8,000 members of the Hood Canal Coalition who have fought against the proposed Pit -To -Pier Project for 15 years. Due to a recent court ruling, the project cannot move forward; • The Jefferson County Assessor: 1) Thanked Commissioner Sullivan and Commissioner Johnson for attending the Horse Park dedication last week; and 2) Stated he is on the Federal Advisory Committee for the Pacific Northwest Scenic Trail and is pleased to see items on the Consent Agenda re: local trails; • Two citizens commented on the Olympic Discovery Trail, the need for government to assist in the maintenance of trails and the economic boost it will create; • A citizen noted that private property owners along Fairmount Road are inhibiting citizens from using the public beach access; and • A citizen stated: 1) Plans for a 100 -unit motel in Discovery Bay and 60,000 square foot commercial buildings should be included in the Comprehensive Plan update; 2) Jefferson County needs high paying jobs so people can raise their families here; and 3) The country is headed for another recession. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. AGREEMENT NO. NWSF 2015 -22 -Jefferson, Amendment No. 1 re: Fort Townsend Shoreline Restoration Education and Outreach; An Additional Amount of $2,000 for a Total of $11,500; Jefferson County Extension, Washington State University (WSU); Northwest Straits Marine Conservation Foundation 2. AGREEMENT re: Infant Toddler Childcare Consultation Project; In the Amount of $600: Jefferson County Public Health; Olympic Educational Service District 114 (OESD 114) 3. AGREEMENT, Subrecipient re: 2016/17 Community Development Block Grant (CDBG) Public Services Grant; In the Amount of $96,769; Jefferson County Administrator; Olympic Community Action Program (OlyCAP) Page 1 Commissioners Special Meeting Minutes of August 29, 2016 4. AGREEMENT NO. 16-2106A re: Olympic Discovery Trail, (Discoveiy Bay to Larry Scott Trail) Connection; Phase 1 to Identify a Preferred Route; In the Amount of $100,000 (Phase 1); Jefferson County Public Works; Washington State Recreation and Conservation Office 5. AGREEMENT NO. 12-1250C, Amendment No. 2 re: Discovery Trail Shoreline Restoration and Trail Connection; Consolidating three (3) Existing Grants (2012 ALEA, 2014 ALEA, and 2014 RRG); In the Amount of $100,000; Jefferson County Public Works; Washington State Recreation and Conservation Office 6. RURAL ARTERIAL PROGRAM (RAP) FINAL PROSPECTUS re: Center Road Resurfacing and Restoration, MP 14.61 to MP 15.0 1, Road No. 93150; Estimated Total Cost $710,000; Washington State County Road Administration Board (CRAB) 7. Letter of Assurance re: Accessible Communities Act; Debbie Hines, Governor's Committee on Disability Issues and Employment (GCDE) 8. Payment of Jefferson County Vouchers/Warrants Dated August 15, 2016 Totaling $576,687.59 and Dated August 22, 2016 Totaling $253,266.27 and Dated August 23, 2016 Totaling $1,914.21 9. Payment of Jefferson County Payroll Warrants Dated August 19, 2016 Totaling $83,773.98 and A/P Warrants Done by Payroll Dated August 6, 2016 Totaling $129,622.27 and Dated August 19, 2016 Totaling $18,854.89 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. The meeting was recessed at 9:53 a.m. and reconvened at 10:03 a.m. with Madam Chair Kler and Commissioner Sullivan present. UPDATE re: Washington State Department of Natural Resources 2nd Quarter County Income Report. Washington State Department of Natural Resources (DNR) Regional Manager Mona Griswold and State Lands Assistant Drew Rosanbalm briefed the Board on the 2nd Quarter County Income report which he distributed. Mr. Rosanbalm stated that second quarter income for Jefferson County is slighter higher than anticipated bringing the end of year figure to around $1.6 million, which is up about $300,000 than anticipated. This is due to sales currently under contract cutting faster than estimated. This lowers the forecasted amount in 2017 to around $928,000. Mr. Rosanbalm explained Sort Sales, which is something they are trying out in Jefferson County because it has done well in Clallam County. Instead of marketers who broker out and sell the wood to different mills or overseas, DNR becomes the marketer, essentially eliminating the middle man. They sell sorts individually and hire a contractor that works directly for DNR. Per State legislation, DNR can only sort sale up to 20% of state-wide volume as contract harvest. The ability to do these types of sales sunsets in 2018. Mr. Rosanbalm stated that utility companies are starting to use fiberglass poles, so they are noticing a Page 2 K77Commissioners Special Meeting Minutes of August 29, 2016 significant decrease in the sale of utility pole logs. FT Mr. Rosanbalm briefed the Board on current contracts, harvests and Tlie upcoming plans: 1) Marbled Murrelet Long -Term Conservation Strategy Plan, Olympic Experimental State Forest (OESF) Plan and Sustainable Harvest Plan which will greatly impact the region. Mr. Rosanbalm stated his team is on track to provide Jefferson County with a 5 -year timber harvest forecast by the end of the year. The meeting was recessed at 10:52 a.m. and reconvened at 11:02 a.m. with Madam Chair Kler and Commissioner Sullivan present. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. with the County Administrator, Department of Community Development Director, Prosecuting Attorney and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:03 a.m. to 12:40 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 12:40 p.m. and reconvened at 1:31 p.m. with Madam Chair Kler and Commissioner Sullivan present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Prosecuting Attorney Staffing; Prosecutor Michael Haas was present to discuss possible candidates for the Civil Deputy Prosecutor position and petition the Board for higher pay for that position. UFCW contract reviewed with Prosecutor Haas regarding his pay increase request for a legal assistant in his office. The meeting was recessed at 2:35 p.m. and reconvened at 2:46 p.m. with Madam Chair Kler and Commissioner Sullivan present. COUNTYADMINISTRA TOR BRIEFING SESSION- continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Agenda; September 6, 2016 • Port Ludlow Associates • Pleasant Harbor Master Planned Resort; update • Behavioral Health Organization; debrief from August 26, 2016 meeting Page 3 FA Commissioners Special Meeting Minutes of August 29, 2016 iH •Herb Beck Marina and beach, Quilcene ORAF' • Kitsap County; Director of Human Services Doug Washburn • Port of Port Townsend; meeting request Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Brinnon Comprehensive Plan meeting • Gardiner Comprehensive Plan meeting • Quinault Tribe; Government -to -Government meeting • Quilcene Parade NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 4:09 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Phil Johnson, Member Page 4 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler . DRAFT County Administrator. Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of September 6, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: A citizen stated: 1) Jefferson County needs to have higher paying jobs to keep young families here; 2) He is applying for a Comprehensive Plan Amendment; and 3) Low income housing and homelessness is a problem in our County. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. AGREEMENT NO. 1563-43418, Amendment No. 1 re: WSART Consultation; Reduction of $320.00 for a Total Amount of $18,600; Jefferson County Juvenile Services; Washington State Department of Social and Health Services (DSHS), Juvenile Justice and Rehabilitation Administration 2. AGREEMENT NO. IAA17424, Interagency re: BECCA Programs and Services; Truancy, At Risk Youth (ARY) and Child in Need of Services (CHINS); In the Amount of $31,618; Jefferson County Juvenile Services; Washington State Administrative Office of the Courts 3. AGREEMENT, Change Order No. 1 re: Jefferson County Transfer Station and MRW: Prep and Painting Project, County Project No. 401 594 1984; Additional Amount of $13,336.15 for Project Total of $309,545.83; Jefferson County Public Works; Mattila Painting, Inc. 1) Advisory Board Resignations (4) re: Gardiner Community Center Board of Directors; 1) Dennis Heckard, 2) Barry Wood, 3) Tim Hickey and 4) Joyce Posey 4. Advisory Board Reappointment re: Gardiner Community Center Board of Directors; Three (3) Year Term to Expire July 10, 2019; Carleton Posey 5. Advisory Board Appointments (3) re: Gardiner Community Center Board of Directors; 1) Three (3) Year Term to Expire May 7, 2019, Herb Cook; 2) Three (3) Year Term to Expire May 7, 2019, Trish Warner; and 3) Three (3) Year Term to Expire September 6, 2019, Cindy Peters 6. Appointment to Fill a vacancy on the Port Ludlow Drainage District Governing Body; Katie Smith to Serve the Remainder of an Unexpired Term Until the Next Special District General Election in February, 2018 Page 1 Commissioners Meeting Minutes of September 6, 2016 cf t COMMISSIONERS BRIEFING SESSION: The Commissi p e on their meeting schedules. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners and/or the County Administrator will be attending in the near future: • Washington State Association of Counties conference call • OlyCAP meeting • Substance Abuse Advisory Board meeting • Meeting with Port Commissioner and new Port Director • Planning Commission meeting in Gardiner • Quilcene Fair and Parade • Marine Resources Committee meeting • Parks and Recreation Advisory Board meeting • Meeting with YMCA staff • Social and Economic Development Strategies meeting • Board of Health meeting • Budget Committee meeting • Government -to -Government meeting; Quinault Nation • Integrated Health Board meeting Miscellaneous Items: • Replacement of permit -tracking software; County Administrator Morley to meet with departments. • Board of County Commissioners (BOCC) meeting schedule; possibility of changing the frequency of the BOCC meeting discussed during the August 29, 2016 BOCC meeting. After research, it would not be feasible at this time to change the BOCC meeting schedule. • Public Records Act (PRA) requests; there is a growing need for a Civil Deputy Prosecutor. The meeting was recessed at 10:01 a.m. and reconvened at 11:02 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 11:20 a.m. with the County Administrator, Chief Deputy Prosecuting Attorney and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:04 a.m. to 11:35 a.m. Commissioner Johnson excused himself from the Executive Session at 11:22 a.m. The Deputy Prosecutor excused herself from the meeting at 11:24 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Page 2 Commissioners Meeting Minutes of September 6, 2016 NOTICE OFADJOURNMENT: Commissioner SullivlftoveDbRA AooHne meeting at 11:35 a.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Avery Phil Johnson, Member Deputy Clerk of the Board Page 3