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HomeMy WebLinkAboutM020915Special MeetingDistrict No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren SPECIAL MEETING MINUTES Week of February 9, 2015 Chairman David Sullivan called the meeting to order at the Cotton Building located at 607 Water Street in Port Townsend at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • 24 citizens voiced their concern over the implementation of I -502 and the marijuana moratorium in our County; 2 citizens spoke about the proposed Noise Ordinance; and A citizen urged the Board of County Commissioners to send a letter of support re: Washington State Senate Bill 5669 which would create a "Local Rural Mover License." APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. CALL FOR BIDS re: Dowans Creek Road Realignment; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:15 a.m. on Monday, March 9, 2015 in the Commissioners' Chambers; Jefferson County Courthouse 2. AGREEMENT re: Gibbs Lake County Park Caretaker Services; In the Amount of $12,000; Jefferson County Public Works; Cher West - Albright 3. AGREEMENT re: Solid Waste Management Plan Consulting Services; In the Amount of 38,500; Jefferson County Public Works; Green Solutions, LLC 4. AGREEMENT re: Quinault S. Shore Road Emergency Repair, MP 1.3, County Road No. 911607, County Project No. X01968; In the Amount of $165,000; Jefferson County Public Works; Northwest Rock 5. AGREEMENT re: Maintenance for Audio Recording System Located in District Court; In the Amount of $2,100; Jefferson County District Court; Jefferson Audio Video Systems (JAYS), Inc. 6. AGREEMENT NO. K1404 re: Medicaid Administrative Claiming; In the Amount of Fee for Services; Jefferson County Public Health; Washington State Health Care Authority 7. AGREEMENT re: Courthouse Window Rehabilitation Project; In the Amount of $98,409.56; Jefferson County Central Services; G. Little Construction, Inc. 8. Advisory Board Resignation re: Jefferson County Parks and Recreation Advisory Board; District #1 Representative; Rich Stapf 9. Payment of Jefferson County Payroll Warrants Dated February 5, 2015 Totaling $814,237.79 Page 1 Commissioners Meeting Minutes of February 9, 2015 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Sullivan - Will be attending a meeting next week re: combining the Peninsula Development District (PDD) and the Resource Conservation and Development (RC &D) Council. Commissioner Johnson - Met with representatives of the Environmental Protection Agency (EPA) in Seattle last week re: grant funding. - Will be testifying this week re: SB 5669 (Creating a Local Rural Mover License). Commissioner Kler - Spent time researching issues surrounding the implementation of I -502 in our County. - Visited the County's Emergency Operations Center set up in Brinnon last week for flooding in that area. - Attended a Legislative Steering Committee (LSC) session last week in Olympia. CONTINUED DELIBERATION and ACTION re: Extending Ordinance 07- 0811 -14; Continuedfrom February 2, 2015: Moratorium Prohibiting the Production, Processing and Retailing of Recreational Marijuana in Certain Land Use Designations within Unincorporated Jefferson County: County Administrator Philip Morley noted that during last week's Board of County Commissioner (BOCC) meeting, the moratorium was not extended. Last week Commissioner Johnson stated that he would like to revisit the moratorium to discuss the issue. Commissioner Johnson stated that he has several concerns about the moratorium, but is mainly concerned about how the moratorium will affect agriculture use. Another concern he has is regarding the term `rural residential" and what the term means. He noted that the 1997 amendments to the Growth Management Act (GMA) was ultimately to avoid sprawl. Certainly, the County cannot just let the moratorium expire. Extending the moratorium to allow time to work with the Planning Commission is essential. He has concerns that if work on marijuana regulations for the County is not completed in four months, the Board will have to call for another extension. Chairman Sullivan explained that he has been researching the Jefferson County Code and noted that the recommendation made to the Board over a year ago, was that the County's regulations were adequate for the implementation of I -502. He noted that the definition of "temporary' in the Code can lead to a loophole and produce impacts greater than what is desired. A balance needs to be struck. Rural landowners want to work on their lands and have businesses on their lands, yet some rural landowners state they purchased rural property for peace and quiet. Sometimes rural lands are noisier due to those working on their lands. Chairman Sullivan suggested adding the following bullet to page 5 of the proposed Alternative 2 modified moratorium under Section 1: • Indoor production of marijuana at any parcel of land greater than five (5) acres in size and designated as Rural Residential 1:10 or Rural Residential 1:20 Page 2 Commissioners Meeting Minutes of February 9, 2015 a] He stated that this would still allow outdoor production to go forward, but not something that would have buildings. This addresses the possible loophole of "temporary" structures. He also proposed adding the following additional bullet: Outdoor production of marijuana at any parcel designated Rural Residential 1:5, Rural Residential 1:10 or Rural Residential 1:20 With the addition of these two bullets, it would have much less of an impact on neighboring properties and would address the concern of marijuana facilities being out of scale for some properties. Commissioner Kler stated that some citizens may not understand the process of the BOCC. She explained that two Commissioners discussing County issues constitutes a quorum, so discussing marijuana or other County business is not allowed outside of the BOCC public meetings. She added that the information provided by Commissioner Johnson and Chairman Sullivan, she is just hearing and reading for the first time. A big concern she keeps hearing from the public is that neighbors of proposed marijuana facilities would like better notification and she would like to see that issue addressed. Commissioner Johnson stated that the County has great regulations when it comes to agriculture, however, it seems that with the existing agriculture regulations, it gives all agriculture the green light to do anything they want, whenever they want. He suggested possibly creating an Agl and Ag2, the latter covering marijuana. Chairman Sullivan stated that one of the reasons he suggested narrowing the scope of the moratorium, is to allow those individuals operating on a smaller impact scale, to start their marijuana growing season. He is concerned that the existing agriculture exemptions in the Code, creates a loophole for people to bypass the Cottage Industry standards. Commissioner Kler noted that marijuana processing has two distinct paths and she would like to see the Planning Commission designate the processing versus extraction, and further processing into edibles. She added that the production exemptions do not seem to match the processing exemption, which creates a problem. For example, if you grow a crop, but you have no permission to pick it, there is no reason to grow the crop. Picking the crops is considered processing. The extraction process is also considered processing, however, most citizens are very concerned for public safety as the extraction process has higher safety risks and for potential explosions. Chairman Sullivan accepted the changes Commissioner Kler suggested. County Administrator clarified what Chairman Sullivan proposed as changes. In the case of outdoor only growing, in those residential zones: Residential 1:5, 1:10 and 1:20, there is no minimum parcel size. For other grows, for example indoor grows, it would need to be zoned Residential 1:10 or Residential 1:20 and have a minimum parcel size of five (5) acres. If it is in a temporary structure, it can also be in Residential 1:5 on a parcel five (5) acres or more in size. Department of Community Development (DCD) Associate Planner Colleen Zmolek had questions about the order of the bullets in Section 1 and County Administrator addressed them. Chairman Sullivan stated that the County does have non - conforming parcels, and they were around before the zoning of the County. He added that the concerns are about having a more industrial site in a Page 3 Commissioners Meeting Minutes of February 9, 2015 rural residential area. He would like to see the Planning Commission distinguish how long is "temporary." Associate Planner Zmolek stated she feels that the proposed bulleted additions are contradictory and need to be made more clear. DCD Director Carl Smith agreed. He added that if this change were to be enacted, as it reads, a fence can be built directly on a property line and a security camera could scan 20 feet into the neighbor's property. He stated that DCD recommended to the Planning Commission, that in rural residential Iand, all marijuana activity would be Conditional Use and require notification to adjacent properties. Commissioner Kler stated that fencing is a part of the buffer issue that needs to be addressed. She added that she visited a marijuana facility which helped her see the extent of security that the Liquor Control Board (LCB) has set up. Every plant is being tagged and followed and there is much video surveillance. When people say there are no marijuana regulations if the moratorium is dropped, that is not true. There are many regulations for marijuana operations. Chairman Sullivan noted that many notes were being submitted during the meeting by citizens. He explained that the Public Comment period has already closed and that notes submitted would become part of the public record. Deputy Clerk of the Board Carolyn Avery took the notes and submitted them as public record. The meeting was recessed at 10:58 a.m. and reconvened at 11:13 a.m. with all three Commissioners present. Chairman Sullivan asked if anyone wished to make a motion? Commissioner Johnson noted that he was still contemplating the information. County Administrator Morley explained that in the agenda materials, the two original proposed moratorium ordinances were marked as Alternative 1 — which would extend the current moratorium; and Alternative 2 — which would also extend the moratorium, but would open up production and processing on any parcel greater than five acres in R10 and R20. He added that Chairman Sullivan placed on the table a third alternative "Alternative 3" that modifies Alternative 2. Chairman Sullivan stated that at the prior week's BOCC meeting, he was unable to second a motion on the proposed ordinance. The proposed moratorium he provided, he would be able to second. Commissioner Kler asked for a reason for the additions with clarifications made by the Board in the last half hour. County Administrator Morley explained the clarifications and stated he has been wordsmithing the proposed changes. He explained those changes as follows: The third bullet would now read "Indoor production of marijuana and processing of marijuana at any parcel of land greater than five (5) acres in size and designated as Residential 1:10 or Residential 1:20." He asked if there was agreement among the Commissioners of going for five (5) acres or greater as opposed to greater than five acres? Discussion on that was tabled for the time being. County Administrator Morley continued by stating that the fifth bullet would be modified to read "Outdoor Page 4 Commissioners Meeting Minutes of February 9, 2015 production of marijuana at any sized parcel designated..." He asked for clarification from DCD staff regarding rural residential zones and asked if any processing would need to be a Cottage Industry and subject to a Conditional Use Permit (CUP)? Associate Planner Zmolek replied that in all zones except agriculture, it would be considered Cottage Industry in Rural Residential. County Administrator Morley suggested separating the moratorium applicability for growing production as opposed to processing which is related to Cottage Industry regulations. Chairman Sullivan stated that his intent was to address the impacts of marijuana as a practical matter, rather than creating a whole new moratorium based on just agriculture exemptions. He feels that would be going back to the drawing board. He would like to find a compromise and a balance with all the issues before them. Commissioner Kler clarified that the present Cottage Industry zones and regulations regarding traffic lights, employees and hours of business would apply to processing. Director Smith added that any Cottage Industry business would require a Conditional Use Permit (CUP). Associate Planner Zmolek clarified further stating they would need a Conditional Administrative Use Permit (CAUP). Director Smith stated that the fifth bullet would be clearer if it said "producing." Commissioner Kler noted it is her understanding that the term "production" means growing, and the term "processing" means harvesting, drying, packaging and extracting. Cottage Industry addresses the processing aspect. Commissioner Kier noted that a person could not do anything with buds without the task being called "processing." Director Smith corrected her by saying that "producing" includes the picking and drying of the marijuana plant. Chairman Sullivan explained that the proposed moratorium is not going to be perfect either way. The choice is to delay a decision until this afternoon, or let the moratorium lapse and let the Planning Commission weigh in. He asked if more time is needed? He explained that Commissioners cannot have discussions outside of a public meeting that lead to decisions. The issue of marijuana and the moratorium could not be shared among the Commissioners ahead of time. County Administrator Morley stated that in regard to processing, it would be subject to Cottage Industry regulations within Rural Residential zones. He suggested working on Alternative 2 and modifying it from there. Working on the concept that Chairman Sullivan developed, the moratorium would exempt, to allow to proceed ahead, indoor production of marijuana on any parcel greater than five (5) acres designated Residential 1:10 and Residential 1:20. Also allowed would be indoor production of marijuana, in a temporary structure, on a parcel of land greater than five (5) acres in Residential 1:5. The distinction being that it would be in a temporary structure as opposed to a permanent structure. Outdoor production of marijuana on any size parcel designated Residential 1:5, 1:10 or 1:20 would be allowed. Processing of marijuana as a Cottage Industry, at any parcel designated Residential 1:5, 1:10 or 1:20. Commissioner Kler stated she was on Board with that version. Chairman Sullivan stated that it would address the loophole of "temporary" structures. Commissioner Johnson voiced concern that outdoor marijuana could basically happen anywhere. Chairman Sullivan clarified that it would still have all the existing rules. Commissioner Johnson stated that neighborhoods could be potential theme parks for marijuana. Chairman Sullivan noted that in rural residential properties, there is not a sidewalk and they would not be in a neighborhood if the parcel is Page 5 Commissioners Meeting Minutes of February 9, 2015 five (5) acres or more. For a Tier 1, 2 and 3, 30,000 square feet is not much of a five (5) acre parcel. County Administrator Morley noted that Director Smith stated that the County's Cottage Industry requires one (1) acre in size. Commissioner Kler made a motion adopting ORDINANCE NO. 01- 0209 -15 re: Extending and Modifying Ordinance 407- 0811 -14, Prohibiting the Production and Processing of Recreational Marijuana in Certain Land Use Designations within Unincorporated Jefferson County AND Establishing a Work Plan for the Planning Agency that exempts from the moratorium production and processing of marijuana at a parcel or parcels designated AP -20 Prime Agricultural Land or AL -20 Agricultural Lands of local importance. Production and processing of marijuana at parcel or parcels designated Forestry Reserve Lands including CF -80 Commercial Forests, RF -40 Commercial Forests or IF Inholding Forest lands. Indoor production of marijuana at any parcel of land greater than five (5) acres in size and designated as Rural Residential 1:10 or Rural Residential 1:20, indoor production of marijuana in a temporary structure on any parcel of land greater than five (5) acres in size and designated as Rural Residential 1:5, outdoor production of marijuana on any size parcel designated Rural Residential 1:5, Rural Residential 1:10 or Rural Residential 1:20, processing of marijuana as a Cottage Industry at any parcel sized one acre or more designated in a Rural Residential 1:5, Rural Residential 1:10 or Rural Residential 1:20, production and processing of marijuana at a parcel or parcels designated Rural Industrial including Light Industrial Commercial, Glenn Cove Light Industrial, Glenn Cove Light Industrial Manufacturing and Heavy Industrial. Commissioner Johnson seconded the motion. He recommended having a meeting with the Planning Commission on what direction to go. Chairman Sullivan stated he talked to a member of the Planning Commission who told him that they were planning on meeting more frequently to get this done faster than four months. He asked for further discussion, then called for a vote on the motion. The motion carried by a unanimous vote. The moratorium was enacted at 11:37 a.m. February 9, 2015. Chairman Sullivan stated that he drafted a letter regarding giving the Planning Commission direction. He submitted the draft letter for the record. DELIBERATION on Proposed Noise Ordinance: County Administrator Philip Morley stated that the Board of County Commissioners (BOCC) held a hearing on November 24, 2014 regarding a proposed Noise Control Ordinance. In December, the Board gave staff final direction on refinements to the draft ordinance. After considering oral and written public testimony, the Board deliberated and passed a motion on December 22, 2014 to submit the final draft to the Washington State Department of Ecology (DOE) for review. Staff forwarded the proposed noise ordinance to DOE who reviewed it and notified the BOCC they had no comments to provide. Staff asked for clarification and collaboration from DOE to make sure that since the County is operating under state law, we are exempt from needing to do additional work on the State Environmental Protection Act (SEPA). On January 30, 2015 the BOCC received a letter from DOE that the proposed ordinance falls under exemption from SEPA. County Administrator Morley noted that the action in November and December 2014 was taken by a prior Board. In January, Commissioner Kler joined the Board. He added that Commissioner Kler has Page 6 Commissioners Meeting Minutes of February 9, 2015 Etc- been provided with a written copy of the record and given audio recordings of the public hearing and proceedings so she can listen to the oral testimony. Commissioner Kler acknowledged that she has reviewed all materials in full. County Administrator Morley stated that at this time, the Board could take formal final action on the proposed Noise Ordinance. Commissioner Kler stated that neighboring counties Island, San Juan and Clallam, are all in discussions with the United States Navy regarding noise impact from growlers. She asked if by approving the proposed noise ordinance, if it meant exempting in -flight noises. Chairman Sullivan replied that the County is limited on controlling the Navy through County ordinances. Commissioner Kler noted that aircraft noise was referred to in the ordinance. County Administrator Morley stated that if it did apply, they could not be cited as a nuisance under County Code. Commissioner Kler moved to adopt ORDINANCE NO. 02- 0209 -15 Establishing Noise Control Regulations for Jefferson County. She stated that this ordinance has been a long time coming and past Commissioner John Austin would have liked to have approved the ordinance. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:47 a.m. and reconvened in the Commissioners Chambers at the Jefferson County Courthouse at 137 p.m. with all three Commissioners present. EMERGENCYRESOLUTION: Department of Emergency Management Director Bob Hamlin presented a resolution regarding damage to County roads for the Board to review. County Administrator Philip Morley stated that Oil City Road is in need of immediate repair. Due to gravel bars on the river, the river is pushing up against the land, eroding 20 feet of land per day. Six months ago, rocks were placed along the banks, but they may not be enough to hold it. Chairman Sullivan stated that he received a phone call from Senator Maria Cantwell's staff on this issue. He also spoke with the Department of Emergency Management's Director Bob Hamlin who stated that Senator Patty Murray's staff had spoken to him as well. Commissioner Kler moved to approve RESOLUTION NO. 09 -15 re: Declaration of Damage to County Roads Due to a Series of Storms Beginning February 1, 2015. Commissioner Johnson seconded the motion which carried by a unanimous vote. Presentation and Letter(s) of Support re: Washington Coast Restoration Initiative (WCRI): Hoh River Trust (HRT) Director of Land Management Mike Hagen and Jefferson County designated representative Jill Silver were present to brief the Board on the Washington Coast Restoration Initiative (WCRI) and specifically talked about Oil City Road in the County's West End. Mr. Hagen stated that the Hoh River Trust is asking WCRI for design assistance, permit applications for the next 6 -9 months and other necessities to work on bank stabilization for Oil City Road. He gave a power point presentation which depicted other farms in the nearby area in danger of losing property to Page 7 Commissioners Meeting Minutes of February 9, 2015 the river as well. Large rocks were stacked near the edge of the river. The idea behind this is that it will fall in by itself as it is undercut, mix in with the cable trees and will be an ugly, but effective bandage for that area. It will cost around $200,000 for temporary protection and labor in this area. The County road would need to be repaired or moved. County Administrator Philip Morley stated the Commissioners just approved an emergency resolution for damage to Oil City Road and he asked how will the organizations work together? Mr. Hagen replied that the organizations would participate in share funding. County Administrator Morley asked who would be responsible for permitting, Public Works? Mr. Hagen stated that he imagined that responsibility would be shared and that they have worked with Public Works Director Monte Reinders on many similar projects in the past. Mr. Hagen stated there are two proposed letters, one would go to the senate and one to the state legislature. The letters need to be sent this month due to the urgency. He stated that nearby farms have lost 80% of their land. He added that with six high flows this year, the river has moved to another side of the watershed. They have determined that it used to take around 100 years for the river to naturally move side to side. As a result of climate change and young forests, the river now changes its course around every 30 years. It is very difficult to control a river when it is overly widened. Ms. Silver stated that the WCRI has a long list of projects and priorities. She gave a power point presentation and talked about invasive species and noxious weeds jeopardizing waterways in Jefferson County. She urged the Commissioners to make the case that there is a benefit in making an investment not just for our County, but the entire coast. As there are five projects, initially Ms. Silver and Director Hagen wished to send out five separate project letters. The Board discussed the possibility of combining these letters instead. Public Works Director Reinders will be working on Oil City Road as part of the Emergency Resolution for immediate repairs. The letter pertaining to the Oil City Road project is more related to performing follow -up work and long term bank stability. County Administrator Morley suggested that Public Works staff take a week to coordinate with Director Hagen and Ms. Silver to figure out if the County should send separate letters or one coordinated letter. Ms. Silver and Director Hagen agreed. BRIEFING re: Navy Joint Land Use Study (JLUS): Department of Community Development (DCD) Associate Planner Joel Peterson briefed the Board on the Navy Joint Land Use Study. Following is an excerpt from the Agenda materials presented: "A Joint Land Use Study (JLUS) is a cooperative land use planning effort between local government and military installations. This study leads to a policy framework and implementation measures to reduce orprevent conflicts between communities and military missions at Naval Base Kitsap installation and Naval Magazine Indian Island. The study fulfills Growth Management Act (GALA) requirements to coordinate with military installations when amending Comprehensive Plans and Development Regulations (RCW 36 70A. 530). Page 8 Commissioners Meeting Minutes of February 9, 2015 Motu The Naval Base Kitsap and Naval Magazine Indian Island JL US is a 19 -month effort that began in April 2013, and includes public workshops to identify potential land use, shoreline use, water, transportation and infrastructure issues; and to identify conflicts and develop resolution strategies. The project is funded by the Department of Defense (DOD) Office of Economic Adjustment (OEA), is managed by Kitsap County and includes participants from Kitsap, Jefferson and Mason Counties, cities and tribal governments. A project website is maintained at www. kiiilus. com. The JL US project is organized into four phases: 1) Introduce Project and Identify Issues; 2) Refine Issues and Draft Strategies, 3) Refine and Prioritize Strategies; and 4) Develop, Refine and Issue JLUS Report. The project is currently in Phase 3, and Public Workshop 42 is forthcoming on February 17, 2015 from 6:00-7:30p. m. at the Tri -Area Community Center to review conflict resolution strategies. The project is overseen by Policy and Technical Committees. The Policy Committee consists of elected and appointedpublic offcialsfrom local jurisdictions, senior military officials, tribal government leaders and key stakeholder representatives. The Technical Committee is comprised ofstafffrom local jurisdiction planning departments, military installations and key stakeholders. Public input is gathered at the Public Workshops and can be provided at the website. " Associate Planner Peterson stated that the JLUS is great for our County because we are currently developing the Comprehensive Plan update. JLUS has a broad scope and is mainly geared toward Kitsap County, however, areas in Dabob Bay and Naval Magazine Indian Island is where Jefferson County is involved. Of the $650,000 grant for the JLUS, about $40,000 will go toward project work in Jefferson County. He explained that there have been some conflicts in other counties and our County's conflicts included the Pleasant Harbor Master Planned Resort, Pit to Pier project, future planning challenges for use of Dabob Bay training area and increase in community use of these waters. At Naval Magazine Indian Island, there are some challenges, but they are not as critical. The main issue is preserving the safety of the truck route to the island. The report will be finalized in July, 2015. Chairman Sullivan stated that he has attended some of the JLUS meetings and noted that there may be road funding opportunities available. Associate Planner Peterson noted that will be mentioned in the final report. Commissioner Kler asked what kind of public notification on JLUS has there been? Associate Planner Peterson replied that there has been press releases posted in the local newspapers and information is sent to interested parties and posted on the Jefferson County website. LETTER OFSUPPORT re: SB 5669 Local Rural Mover License: Commissioner Kler moved to submit a letter regarding SB 5669 regarding the creation of a "Local Rural Mover License," which would affect Washington's existing Household Good Mover law. Commissioner Johnson seconded the motion which carried by a unanimous vote. The letter will be sent to Senator Hargrove, Representative Van De Wege and Representative Tharinger. The meeting was recessed at 2:51 p.m. and reconvened at 3:00 p.m. with all three Commissioners present. Page 9 Commissioners Meeting Minutes of February 9, 2015 DISCUSSION re: Marijuana Ordinance: County Administrator Morley explained that the purpose of the afternoon discussion is to work on giving the Planning Commission and the Department of Community Development direction on how to move forward now that a four month moratorium has been adopted. He stated that the challenge is balancing limitation of time and he suggested that the Board keep in mind that what is accomplished on this in the next four months does not need to be the all end all. There will be opportunities after the four months to follow up with refinement down the road. He added that while we want to get as much done as we can, we don't necessarily need perfection at this point. Chairman Sullivan stated that his main concern is regarding temporary structures. He submitted a draft letter for the Planning Commission which addresses that issue. County Administrator Morley explained that if the scope is broadened too much, the Planning Commission will have a hard time to get their work done in the four month timeframe. The Board discussed ideas on the direction they would suggest the Planning Commission head in. Chairman Sullivan would like the Planning Commission to address the definition of temporary structures. DCD Director Carl Smith stated that his department has wrestled with the word "temporary" and what it means. There is a need to set reasonable standards. County Administrator Morley stated that there needs to be clarification on the questions regarding the definition of temporary. Is it required to be moved or can it stay there for a decade? When does "temporary" become permanent? He commented later in the meeting that if the Planning Commission started getting into the issue of temporary structures, they could spend the entire four months dealing with that issue alone. Director Smith stated that he would like to strengthen Cottage Industry setbacks. He suggested that current Washington State Liquor Control Board (LCB) regulations state you must have a 20 foot perimeter for setback, but it does not state it has to be on your land. It is presumptive, but it could potentially overlap a neighboring property and the County would have no recourse if it was not addressed in the County Code. Commissioner Kler stated that she has noticed that some other counties push their setbacks much further, some up to 275 feet. Chairman Sullivan asked if you have a one size fits all for setbacks, does that meet all purposes? County Administrator Morley replied that an 8 foot, site obscuring, setback applies to that. Chairman Sullivan explained that the Board of County Commissioners (BOCC) does not micro -manage the Planning Commission. He added that the Planning Commission could come up with other issues and solutions that the BOCC did not think of. County Administrator Morley noted that without a certain amount of direction and focus provided by the BOCC, there is a risk that the Planning Commission could end up wandering around and addressing many things taking up more time. The scope of what they would try to do may be too broad. He asked if the Board will be okay with adopting their suggestions? He suggested not wasting the Planning Commission's time and letting them know the expectations of the BOCC Director Smith stated he attended the last Planning Commission meeting and input and direction from the BOCC would be welcomed. He stated that the letter to the Planning Commission should be very Page 10 Commissioners Meeting Minutes of February 9. 2015 targeted. It should say these items are on the table, and these items are off the table. He noted that there is a capacity issue also and DCD cannot do it all. Chairman Sullivan will clarify the proposed direction for review and input by Director Smith and County Administrator Morley, with a refined scope to be presented at the February 17, 2015 BOCC meeting. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items • Paradise Bay Road project: Public Works Engineering Services Manager Jon Watson and Public Works Engineer III John Wayand were present. Public Works staff presented project prior to placing bid invitation on the February 17, 2015 Board of County Commissioners (BOCC) meeting. • HB1997, Steve Tharinger sponsor. Allows community facility districts in Limited Areas of More Intense Rural Development (LAMIRD). • Tourism Coordinating Council (TCC) and Lodging Tax Advisory Committee (LTAC) contract updates. Calendar Coordination • Chairman Sullivan will be attending a Senior Association meeting on February 10, 2015. • Commissioner Kler will be attending a Tourism Alliance Summit on February 12, 2015. • Chairman Sullivan will be attending an OlyCAP workshop on February 12, 2015. • Commissioner Kler will be attending an Olympic Workforce Community Development meeting on February 13, 2015. • Chairman Sullivan will be attending a Peninsula Development District (PDD) Sub - Committee meeting on February 18, 2015. • There will be a Peninsula Regional Transportation Planning Organization (PRTPO) meeting on February 20, 2015. • Chairman Sullivan will be attending the Peninsula Regional Transportation Planning Organization (PRTPO) on February 20, 2015. • There will be a Quilcene Community meeting on February 28, 2015. Page 11 Commissioners Meeting Minutes of February 9, 2015 NMI NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting at 4:32 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler seconded the motion which carried by a unanimous vote. SEAI,::,� - ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF�OMMISSIONERS Davyulli hair"v �GL714_e�G!l�'1 Kathleen Kler, Member Page 12