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HomeMy WebLinkAboutM022315District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of February 23, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Two citizens commented on the Department of Community Development's (DCD) length of time issuing a permit; • Three citizens commented on a precarious tree in Port Ludlow; • A citizen expressed appreciation for upcoming improvements to roads in Port Ludlow; • A citizen thanked the Board of County Commissioners (BOCC) for their support of the Port Townsend Senior Association and Community Center: • A citizen stated: 1) There is new legislation moving forward that would legalize the production of industrial hemp; and 2) DCD is an enterprise - funded organization; • A citizen informed the Board of two Senate Bills that could affect the outcome of the proposed Pit -to- Pier project; and • A citizen commented on the brutality of the Islamic State of Iraq and Syria (ISIS) and stated that Armageddon is only a few years away. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. CALL FOR BIDS re: Paradise Bay Road, Phase II Project; Bids Accepted Until 10:00 a.m. and Opened and Read Publicly at 10:30 a.m. or shortly thereafter on Monday, March 23, 2015 in the Commissioners' Chambers; Jefferson County Courthouse 2. AGREEMENT re: 2015 Community Services Grant Funding; In the Amount of $12,900; Port Townsend Senior Association 3. AGREEMENTS (3) re: 2015 Hotel Motel Grant Funding; 1) In the Amount of $55,664; Jefferson County Historical Society; 2) In the Amount of $58,500; Jefferson County Historical Society — Gateway Visitor's Center; and 3) In the Amount of $91,425; Tourism Coordinating Council (TCC) 4. AGREEMENT re: Marketing Coordinator Services; In the Amount of $1,000 per Month; Tourism Coordinating Council (TCC); Steve Shively, DBA S3 Solutions Page 1 Commissioners Meeting Minutes of February 23, 2015 5. AGREEMENT re: Marine Education Programs, Materials and Opportunities; In the Amount of $17,444; Jefferson County Public Health; Feiro Marine Life Center 6. Payment of Jefferson County Vouchers/Warrants Dated February 16, 2015 Totaling $606,099.94 and Dated February 18, 2015 Totaling $48,288.48 7. Payment of Jefferson County A/P Warrants Done by Payroll Dated February 6, 2015 Totaling $129,575.41 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Sullivan - Attended Quilcene Fire Chief Moe Moser's memorial last weekend. - Stated the Olympic Discovery Trail is celebrating its 100"' anniversary this year. The Dungeness River in Sequim is causing problems for the trail. - Will be attending a pre- certification meeting with Auditor's Office staff this week. Commissioner Johnson - Attended an Ecosystem Coordination Board (ECB) meeting in Olympia last week. - Attended a Hood Canal Coordinating Council (HCCC) meeting last week. They are helping to reduce the amount of landslides that could affect the shellfish industry. Commissioner Kler - Attended a Students for Safe Schools Advisory Board meeting last week. - Attended a Legislative Steering Committee (LSC) meeting in Olympia last week. - Attended a Jefferson Health Board meeting last week where the challenges of vaccination in Jefferson and Clallam counties were discussed. - Attended an Olympic Consortium Board Peninsula Regional Support Network (PRSN) meeting last week. - Will be meeting with the Naval Magazine Indian Island Commander this week. - Will be meeting with the Historical Society regarding the Research Center this week. - Will be meeting with the new director of Mental Health this week. - The Navy is holding a public meeting at the Chimacum High School Tuesday, March 3, 2015. APPROVAL OFMINUTES. Commissioner Kler moved to approve the Regular Meeting Minutes of November 24, 2014 and December 1, 2014 and the Emergency Meeting Minutes of November 26, 2014 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. CERTIFICATION of ANNUAL INVENTORY of the CAPITALIZED ASSETS as of December 31, 2014: Clerk of the Board and Human Resources Manager Erin Lundgren stated that each year, the Board of County Commissioners must certify the annual inventory of the capitalized assets. Each Board member swore under oath that the statements made in the inventory certification are true. Page 2 Commissioners Meeting Minutes of February 23, 2015 The meeting was recessed at 9:56 a.m. and reconvened at 10:09 a.m. with all three Commissioners present. ADDITIONAL BUSINESS re: Jefferson Audio Video Systems (JAVS) Contracts for Superior Court and Board of County Commissioners (BOCC): County Administrator Philip Morley noted that Superior Court and the Board of County Commissioners (BOCC) have contracts with JAVS for maintenance of audio and video recording systems which are set to expire March 1, 2015. The Board reviewed the contracts. Commissioner Johnson moved to approve the JAVS maintenance contract for the audio and video recording system located in the Superior Court Courtroom. Commissioner Kler seconded the motion which carried by a unanimous vote. Commissioner Kler moved to approve the JAVS maintenance contract for the audio recording system located in the BOCC Chambers. Commissioner Johnson seconded the motion which carried by a unanimous vote. LETTER re: Transportation of Rail Oil: Commissioner Sullivan brought forward a draft letter regarding support of HB 1449 and SB 5087 concerning oil transportation safety. The Commissioners discussed the impact of the increased number of ships in the Puget Sound area. Commissioner Johnson stated he would like to request that ships be double hull and escorted by tug boats through the Puget Sound. He added that he would like the letter to include a localized paragraph to make it more customized to our County and he would bring the draft to the afternoon session. The meeting was recessed at 11:11 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. CONTINUED: LETTER re: Transportation of Rail Oil: Based on discussion during the morning Commissioner Johnson presented the amended draft letter for consideration. Commissioner Johnson moved to approve sending a letter to Chairman Joe Fitzgibbon and the members of the House Environment Committee regarding HB 1449 and SB 5087 Transportation of Rail Oil Safety. Commissioner Kler seconded the motion which carried by a unanimous vote. UPDATE re: 2014 Noxious Weed Control Board Program Accomplishments and Status Report: Noxious Weed Control Board member Jill Silver gave a presentation on the noxious weed program. Washington State University (WSU) Extension Director Laura Lewis and WSU Master Gardener Jill Bacchieri were in the audience. Ms. Silver stated that the program dealt with a lot of "botanical bullies" in 2014. She explained that noxious weeds can have a big impact to human health and safety, forests, farmlands and other lands. Page 3 Commissioners Meeting Minutes of February 23, 2015 1 Some of the ways that seeds can be spread is by people, roads, mowing, traffic, sweeping, land development, gardening, landscaping, recreation, wind, water and animals. There will be a brochure coming out soon regarding the bee population. She explained that she is "anti - spray" when it comes to most noxious weeds and less than two miles of County roads required spraying in 2014. They have a tool loan program for tackling weeds and they work on outreach and education. In 2015, they anticipate the need to purchase new tools. Tansy Ragwort, Foxglove and Poison Hemlock are the poisonous plants in our area. Ms. Silver named Wild Chervil, Poison Hemlock, Reed Canary Grass, Knotweeds, Butterfly Bush, Knapweeds, Everlasting Peavine, Yellow Archangel, Teasel and Scotch Broom as the top 10 invasive plants in our County. She added that there are a lot of volunteers who are tackling Scotch Broom. In 2015, the Noxious Weed program would like to hire and train new staff, continue and expand outreach, conduct a database update and website update, conduct volunteer coordination and continue tool loans. Ms. Silver stated that it is difficult to get volunteers to work on the road. It is not only dangerous, but can also pose liability issues. Director Lewis stated that they are working on filling a position for the Noxious Weed program. The position will be a contract position and the new employee will be housed at the WSU Extension office. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • There will be an Election Certification on February 24, 2015. • Commissioner Kler will be attending a Culinary Tour on February 24, 2015. • Commissioner Johnson will be attending an Ecosystem Regional Network (ERN) meeting on February 27, 2015. • All 3 Commissioners will be attending a meeting at the Quilcene Community Center on February 28, 2015. • Commissioner Kler and Commissioner Johnson will be attending a Kiwanis Teen Award presentation on March 1, 2015. • Commissioner Kler will be attending a Hargrove Committee meeting on March 3, 2015. • Commissioner Kler will be attending a Parks and Recreation Advisory Board (PRAB) retreat on March 4, 2015. • Commissioner Kler will be attending a Legislative Steering Committee (LSC) meeting on March 4, 2015. • Commissioner Johnson will be out of the office on March 5, 2015. • Commissioner Kler will be touring Indian Island with Commander Yesunas on March 6, 2015. • Chairman Sullivan and Commissioner Kler will be attending a Chimacum High School Teen substance abuse presentation on March 9, 2015. Commissioner Johnson will be attending an Olympic Regional Clean Air Agency (ORCAA) meeting on March 11, 2015. • There will be a County Board of Health meeting on March 19, 2015. Page 4 Commissioners Meeting Minutes of February 23, 2015 KEG` • Commissioner Kler will be attending a Newly Elected Officials orientation on March 24, 2015. • County Administrator Morley will be attending a Washington Counties Risk Pool (WCRP) Conference on March 26 -27, 2015. • Commissioner Kler will be out of the office March 31, 2015 — April 4, 2015. Miscellaneous Items • Washington Coast Restoration Initiative (WCRI) and Oil City Road project. • Department of Community Development (DCD) staffing. • Saia claim. • Blackpoint update. 2015 Legislative Session: • Real Estate Excise Tax (BEET) bill to align 2 REETS and open for O &M moving forward. • Senator Ranker and Senator Hargrove are working to de -fang SB5111 Project of Statewide Significance. • McCleary and Initiative on class size driving state budgeting. Funding commitment to Tribes on culverts not being fulfilled. Utility Tax bill has no leader in the Senate. Open Public Meetings Act (OPMA) Training: Chief Civil Deputy Prosecuting Attorney David Alvarez held a presentation of the State Attorney General's Office (AGO) OPMA training. • 2 or more Commissioners — attend but do not participate, or 1 Commissioner be spokesperson, others just observe. • Attorney Alvarez presented online training from the AGO and answered questions. Parks and Recreation Open Space: Parks and Recreation Manager Matt Tyler and Public Works Director /County Engineer Monte Reinders were present. The Draft Plan was previously distributed to the Commissioners and was linked to the agenda on the website; PowerPoint presentation was given. • Enough acreage for the next 20 years. • Capital needs to maintain/improve: o $1.7 Million (1't six years) + $2.45 Million (next 14 years) = $4.15 Million Total DISCUSSION re: Guidance to the Planning Commission: The Board approved Ordinance No. 01- 0209 -15 on February 9, 2015 "Extending and Modifying Ordinance No. 07- 0811 -14 Prohibiting the Production and Processing of Recreation Marijuana in Certain Land Use Designations within Unincorporated Jefferson County AND Establishing a Work Plan for the Planning Agency..." As a result, the Board agreed they would like to give the Planning Commission direction. County Administrator Philip Morley suggested the Board make a motion authorizing Chairman Sullivan to represent the Board of County Commissioners (BOCC) at the next Planning Commission meeting. Commissioner Kler moved to authorize Chairman Sullivan to represent the Board of County Commissioners (BOCC) at the next Planning Commission meeting and relay the wishes of the Board and the plans laid out by the Department of Community Development (DCD) and to clarify and direct Page 5 Commissioners Meeting Minutes of February 23, 2015 r focus on their considerations on the agriculture review process. Commissioner Johnson seconded the motion which carried by a unanimous vote. DCD Director Carl Smith stated that the moratorium expires on June 11, 2015 and there is still a lot of work to do. He added that the Planning Commission will be meeting the first week of March and a Special Meeting may be called on March 18, 2015 to keep the ball rolling. If the Planning Commission can make a recommendation before May, it will give the BOCC time to hold additional meetings prior to adoption. LETTER re: Washington Coast Restoration Initiative (WCRI): County Administrator Philip Morley presented a draft letter in support of the Washington Coast Restoration Initiative (WCRI). Unlike the draft, the final letter will not mention a local match. Commissioner Johnson moved to authorize the Chair to sign a letter in support of the Washington Coast Restoration Initiative with edits made by the County Administrator. Commissioner Kler seconded the motion which carried by a unanimous vote. NOTICE OFADJOURNMENT. Commissioner Kler moved to adjourn the meeting at 4:26 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. c JEFFERSON COUNTY o jtii� Y BOARD OF OMMISSIONERS SEA 0V David Sullivan, Chair • Yom- , . ATTEST:' PhkJo kMe er Carolyn Kathleen Kler, Member Deputy Clerk of the Board Page 6