HomeMy WebLinkAboutM031615District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kier
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of March 16, 2015
Chairman David Sullivan called the meeting to order at the appointed time in the
presence of Commissioner Phil Johnson and Commissioner Kathleen Kler.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• 9 citizens voiced concern over homeless individuals in Jefferson County and the "Tent City" which has
been established at the Fairgrounds;
• A citizen stated that a recent study suggests that Roundup and Monsanto are to blame for autism in
children; and
• A citizen reported on the status of legislation that may affect the local Pit -to -Pier process.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve the Consent Agenda as presented. Commissioner Kler seconded the motion,
but moved to delete Item No. 7 re: 2 separate agreements; with: 1) Pleasant Harbor Marina and Golf
Resort, LLP; and 2) EA Engineering and Statesman Corp. Commissioner Johnson agreed to amend the
motion. Chairman Sullivan called for a vote on the amended motion. The motion carried by a unanimous
vote.
1. CALL FOR BIDS re: Jefferson County Jail Fire Alarm Replacement; Bids Accepted Until 9:30
a.m. and Opened and Read Publicly at 10:00 a.m. or shortly thereafter on Monday, April 6, 2015 in
the Commissioners' Chambers; Jefferson County Courthouse
2. AGREEMENT re: Installation of Four (4) Navigational Buoys West of Port Townsend Ferry
Dock; Total Amount Not to Exceed $5,000; WSU Jefferson County Extension; Marine Surveys &
Assessments
3. AGREEMENT Interagency, Amendment No. 1 re: Assessment of Community Health Needs,
Demographics, and Risk; In the Amount of $14,357; Jefferson County Public Health; Kitsap Public
Health District
4, AGREEMENT NO. 1563 -32718 re: Long -term Payables; No Dollar Amount; Jefferson County
Public Health; Washington State Department of Social and Health Services (DSHS)
5. AGREEMENT NO. C17112, Amendment No. 1 re: Consolidated Management of Work to
Include Administrative, Monitoring, Reporting, Development and Education for Public Health
Services; In the Amount of $133,463; Jefferson County Public Health; Washington State
Department of Health (DOH)
6. AGREEMENT re: Support of Student Interns at the North Olympic Peninsula Skills Center; In the
Amount of $3,250; Jefferson County Public Health; Pacific Coast Salmon Coalition
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Commissioners Meeting Minutes of March 16, 2015
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7. DELETED: AGREEMENTS (2), Amendment No. 1 re: Pleasant Harbor Marina and Golf Resort Project;
Amount not to Exceed $120,330: 1) Applicant to Pay for Preparation of a Supplemental Environmental
Impact Statement (SETS); Pleasant Harbor Marina & Golf Resort, LLP; and 2) Preparation of Supplemental
Environmental Impact Statement (SEIS); Jefferson County Department of Community Development; EA
Engineering and Statesman Corp. (Approved Later in Minutes)
8. AGREEMENT NO. G1400101, Amendment No. 2 re: Coordinated Prevention Grant (CPG)
Program to Assist in the Implementation of Solid Waste Plans and Programs; In the Amount of
$180,605; Jefferson County Public Works; Washington State Department of Ecology (DOE)
9. AGREEMENT re: Emergency Repair, Oil City Road, M.P. 8.8, County Road No. 134309, County
Project No. A01971; In the Amount of $150,000; Jefferson County Public Works; Seton
Construction
10. AGREEMENT re: H.J. Carroll Park Caretaker Services; In the Amount of $5,928; Jefferson
County Public Works; Courtland and Debbie Goetz
11. AGREEMENT, Change Order No. 3 re: Recycling Services; No Change in Dollar Amount —
Language Change Only; Jefferson County Public Works; Skookum Educational Program
12. AGREEMENT re: 2015 Hotel Motel Grant Funding; In the Amount of $1,500; Quilcene Brinnon
Dollars for Scholars
13. DIGITAL SUBMITTAL CERTIFICATION re: County Road Administration Board (CRAB)
2014 Reports
14. Advisory Board Temporary Reappointments (2) re: Jefferson County Planning Commission;
Each Term Expires March 17, 2015 to serve until June 30, 2015; or until he /she or another member
of the public is duly appointed by the Board; Kevin Coker, Representative District 91; Patricia
Farmer, Representative District #2
15. Payment of Jefferson County Vouchers/Warrants Dated March 9, 2015 Totaling $448,451.98
and Dated March 10, 2015 Totaling $3,086.78
16. Payment of Jefferson County Payroll Warrants Dated March 5, 2015 Totaling $668,425.75 and
A/P Warrants Done by Payroll Dated March 5, 2015 Totaling $96.79 and Dated March 6, 2015
Totaling $120,555.62
AGREEMENTS (2), Amendment No. 1 re: Pleasant Harbor Marina and Golf Resort
Project; Amount not to Exceed $120,330: 1) Applicant to Pay for Preparation of a Supplemental
Environmental Impact Statement (SEIS); Pleasant Harbor Marina & Golf Resort, LLP; and 2)
Preparation of Supplemental Environmental Impact Statement (SEIS); Jefferson County Department of
Community Development; EA Engineering and Statesman Corp. (Consent Agenda Item No. 7):
Commissioner Kler explained that she made a motion to remove Consent Agenda Item No. 7 regarding
Pleasant Harbor Marina and Golf Resort agreements because citizens want to be assured that the
Environmental Impact Statement (EIS) has been paid by Statesman, and not the County. She added that
the confusion is wondering where we are in the process? County Administrator Philip Morley clarified
that the contract is an amendment to simply continue an existing agreement and the County did not pay
for the EIS.
Commissioner Kler moved to approve Consent Agenda Item No. 7 Commissioner Johnson seconded the
motion which carried by a unanimous vote.
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Commissioners Meeting Minutes of March 16, 2015
APPROVAL of MINUTES: Commissioner Kler moved to approve the Regular Meeting
minutes of December 8, 15 and 22, 2014 and the Emergency Meeting Minutes of December 11, 2014.
Commissioner Johnson seconded the motion which carried by a unanimous vote.
COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their
meeting schedules.
Chairman Sullivan
- The Board will attend the Jefferson Transit meeting this week.
- Is unable to attend a discussion re: Combining the Resource Conservation and Development (RC &D)
and the Peninsula Development District (PDD).
- Reported the Annual Fairgrounds Garage Sale will be held on Saturday.
- Attended a Marijuana `Then and Now' meeting last week that was very educational.
Commissioner Johnson
- Plans to testify against SB5057 in Olympia on Wednesday.
- Has requested an executive session during the Transit meeting regarding potential sale of Port
Townsend property.
Commissioner Kler
- Attended the following meetings last week: Tourism Coordinating Council: Hood Canal Coordinating
Council, Substance Abuse Advisory Board and the Chamber mixer.
- Met with the Quilcene Fire Chief and the Fire Commissioners.
- Invited to give a presentation on the radio show, "Tossed Salad," regarding the State of the County.
- Participated in a webinar regarding bill updates and will attend the Legislative Steering Committee
meeting this week.
- Will be attending the Board of Health meeting on Thursday.
- Will be attending a Washington State Department of Fish and Wildlife (WDFW) meeting on
Thursday evening at Point Hudson regarding Opening of Quilcene Bay to flat fish fishing.
Countv Administrator Morley
- There will be a Budget Committee Meeting on Wednesday.
- County Shared Infrastructure Overview for new /past elected next Tuesday.
BID OPENING re: Upper Hoh Road MP 3.338 Culvert Replacement, Project No. CR
18960, Federal Aid Project No. PLH- A160(001): Public Works Engineering Services Manager Jon
Watson and Engineer Mark Thurston were present for the bid opening. Engineer Thurston stated the
engineer's estimate is $539,752.00. He opened and read aloud the following three bids that were
submitted:
BIDDER BID AMOUNT
Gonzales Boring and Tunneling, Inc. $566,372.20
Rognlin's Construction $515,000.00
Quigg Bros. Inc. $621,000.00
Staff will review the bids and submit a recommendation for bid award to the Board at a future date.
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Commissioners Meeting Minutes of March 16, 2015
The meeting was recessed at 10:26 a.m. and reconvened at 1:31 p.m. with all three
Commissioners present.
UPDATE re: Washington State Department of Natural Resources; 41" Quarter County
Income Report, FY20I6 Sale Schedule; Future Sale Planning; and County and Junior Taxing
District Revenue: The following Washington State Department of Natural Resources (DNR) staff were
present to provide the Commissioners with an update: Regional Manager Sue Trettevik; State Lands
Assistant Drew Rosanbalm; Trust Outreach Specialist Lisa Anderson; State Lands Coastal District
Manager Bill Wells; and Straits District Manager Brian Turner. Also present were Jefferson County
Assessor Jeff Chapman; Jefferson County Treasurer Stacie Prada; Fire District 45 Commissioner Barb
Knoepfle; Port of Port Townsend Commissioner Steve Tucker; Port of Port Townsend Manager Larry
Crocket; Port Townsend School Board member Keith White; Fire District 42 Chief Larry Karp; Fire
District 42 Commissioners Debbie Randall, Herb Beck and Gary Phillips; Fire District 43 Commissioner
Ron Helmonds; Jefferson County Library Director Meredith Wagner; and Fire District #4 Commissioner
Meril Smith.
DNR staff distributed the 411' Quarter County Income report which included the following: A letter from
the Commissioner of Public Lands; Revenue Tables; County Income Report Explanation of Tables;
Olympic Region Planned Harvest; and Sale Distribution Spreadsheet.
Mr. Rosanbalm reported that Jefferson County ended 2014 with $1,085,477 in revenue from State forest
transfer and purchase lands. The Fiscal year (FY) for DNR is July -July.
Mr. Turner discussed the following sales scheduled for FY2016: Wing it Hardwood is scheduled for
March and will yield approximately 4.8 million board feet; Center 16 thinning is scheduled for June and
will yield approximately 6.8 million board feet and is located in both Clallam and Jefferson Counties;
and the Bangor timber sale has been deferred and will be discussed at a future Commissioner meeting.
Mr. Wells provided a color map of the final sales for FY2016 planning harvest that includes: Elk City;
Lost Creek; Perkins Reef VDT; Roaring Men; Snahapish Rise; Sollecks Canyon VDT; Spawner; and
Willy Thinner.
Ms. Anderson stated that DNR manages and protects 5.6 million acres of trust lands, aquatic lands and
conservation lands. In 2014 State trust lands generated $265 million in revenue. She stated that 'Grant
Trust Lands' were given to the State of Washington when it was established and 'State Forest Transfer
Trust Lands' were acquired by the County through foreclosure and are managed by DNR. Most of the
State forest lands are located in East Jefferson County. RCW 79.64.110 outlines the revenue distribution
for State Forest Lands Trust 01- Transfer Lands; 25% goes to DNR for the timber sale process (Forest
Development Account) and 75% goes to the County for distribution in the same manner as general taxes
including the allocation of funds to special taxing districts. Distribution ratios change every year.
Treasurer Prada stated that the Treasurer's office receives money from DNR a couple times a month and
the appropriate portion is allocated to the special taxing districts once a month.
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Commissioners Meeting Minutes of March 16, 2015
Fire District #2 Commissioner Phillips asked about the Devil's Vista timber sale. Ms. Trettevik
responded that plant and environmental aspects may defer or cancel these sales. DNR will be meeting
with the County to discuss Devil's Vista and Bangor sales at a later date.
The meeting was recessed at 3:16 p.m. and reconvened at 3:34 p.m. with all three
Commissioners present.
LETTER OF SUPPORT. • Commissioner Kler moved to approve a letter of support for
the Oil Transportation Safety Bill ESHB1449 and SB5087 and opposition to SB5057 to be sent to
Senator Doug Ericksen, Chair of the Energy, Environment and Telecommunications Committee.
Commissioner Johnson seconded the motion which carried by a unanimous vote.
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination
• Washington State Department of Natural Resources Representatives will be meeting with the
Board of County Commissioners (BOCC) on March 16, 2015.
• Department of Community Development (DCD) Director Carl Smith will be meeting with the
BOCC on March 16, 2015.
• Chairman Sullivan and Commissioner Kler will be attending an Energy Lunch regarding electric
car charging stations on March 17, 2015.
• Commissioner Johnson and Commissioner Kler will be attending a Hood Canal Coordinating
Council (HCCC) meeting on March 18, 2015.
• There will be a local Board of Health meeting on March 19, 2015.
• There will be a Community Development Block Grant (CDBG) Hearing on March 23, 2015.
• Commissioner Kler will be attending a Newly Elected Officials orientation on March 24, 2015.
• Commissioner Kler will be attending a Developmental Disabilities Advisory Board (DDAB)
meeting on March 24, 2015.
• Commissioner Kler is tentatively scheduled to attend a Students for Safe Schools meeting on
March 24, 2015.
• Commissioner Kler will be attending a Washington Counties Risk Pool (WCRP) meeting on
March 25, 2015.
• County Administrator Philip Morley will be attending a Washington Counties Risk Pool
(WCRP) Conference on March 26 and 27, 2015.
• Commissioner Kler will be attending a Solid Waste Advisory Committee (SWAC) meeting on
March 27, 2015.
• Commissioner Kler will be participating in a Legislative Steering Committee (LSC) conference
call on March 27, 2015.
• There will be a retirement gathering for Solid Waste Manager Richard Talbot on March 28,
2015.
• Commissioner Johnson will be attending a Puget Sound Partnership (PSP) meeting on March 27,
2015.
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Commissioners Meeting Minutes of March 16, 2015
• Commissioner Kler will be out of the office March 31, 2015 through April 4, 2015.
• Commissioner Johnson will be attending a Parks and Recreation Advisory Board (PRAB)
meeting on April 1, 2015.
• Chairman Sullivan is tentatively scheduled to attend a Legislative Steering Committee (LSC)
meeting on April 1 and 2, 2015.
• Chairman Sullivan will be attending a Port Ludlow Village Council (PLVC) meeting on April 2,
2015.
• Commissioner Johnson will be attending a Jefferson Transit Finance meeting on April 7, 2015.
• Commissioner Johnson will be attending a Marine Resources Committee (MRC) meeting on
April 7, 2015.
• Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA)
meeting on April 8, 2015.
• Commissioner Johnson will be out of the office on April 9, 2015.
• Chairman Sullivan is tentatively scheduled to be out of the office April 14 -17, 2015.
• Commissioner Kler will be attending the local Board of Health meeting on April 16, 2015.
Miscellaneous Items
• Solid Waste Manager recruitment.
• Labor.
• Mental Health Information System (MHIS) Cost Effective and Clinically Effective Screening,
Brief lntervention, and Referral to Treatment (SBIRT) Protocols.
• Sheriff.
• Homeless.
• Reports from Fort Worden, Navy, Economic Development Council (EDC), Port of Port
Townsend and the City of Port Townsend.
• Rhododendron Festival.
• Tent city.
• Countywide Planning Policies (CPP) updates.
• Department of Community Development (DCD) staffing.
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Commissioners Meeting Minutes of March 16, 2015
NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting
at 4:22 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Kler
seconded the motion which carried by a unanimous vote.
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ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
David Sullivan, Chair
Ph' MJoson em ber
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Kathleen Kler, Member
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