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HomeMy WebLinkAboutM032315District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 23, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen gave an update on the "Tent City," which has moved to Fort Worden and noted that OlyCAP's report should reflect the most recent homeless count; • Two citizens thanked the Board and staff of the Department of Community Development (DCD) for their work on the Shoreline Master Program (SMP) which recently stood up against an appeal; • A citizen gave an update on SB 5921 and urged the Board to speak against it; • A citizen recently toured the Courthouse with the Jefferson County Historical Society. He complimented the work ethic of County staff. He stated he is excited to see that the Dowans Creek Road project is moving forward; and • A citizen stated: 1) Glyphosate is in fact, a carcinogen; and 2) The park adjacent to the Tri -Area Community Center, may be a good location for the County's homeless population. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. BID AWARD re: Dowans Creek Road Realignment, County Road No. 146809, County Project No. CR17993, FEMA 1734- DR -WA, Grant No. E08 -796; In the Amount of $338,466.75; Jefferson County Public Works; Brnch and Bruch Construction 2. AGREEMENT re: Safe Route to Schools (SRTS) State Route 19 and West Valley Road Project; In the Amount of $190,112.91; Jefferson County Public Works; C &J Excavating 3. AGREEMENT, Change Order No. 1 re: Memorial Field Roof Rehabilitation Project, County Project No. 301 594 154; Additional Amount of $7,270.02 for a Total of $306,669.89; Jefferson County Public Works; Primo Construction 4. AGREEMENT, Interlocal, Amendment A re: Joint Land Use Study re: Extension of Term of Performance; No Change in Dollar Amount; Jefferson County Department of Community Development; Kitsap County 5. Advisory Board Resignation re: Jefferson County Parks and Recreation Advisory Board; District No. 3 Representative, Clayton White Page 1 Commissioners Meeting Minutes of March 23, 2015 6. Advisory Board Resignation re: Jefferson County Rural Library Board of Trustees; Marilyn Mitchell 7, Advisory Board Appointment re: Jefferson County Rural Library Board of Trustees; Five (5) Year Term Expiring March 23, 2020; Ellen Hargis 8. Payment of Jefferson County Vouchers/Warrants Dated March 16, 2015 Totaling $638,700.55 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. Chairman Sullivan - Visited the homeless at the newly formed Tent City last week. - Attended the North Olympic Development Council (NODC) meeting last week. Commissioner Johnson - Will be attending a Puget Sound Partnership (PSP) meeting this week. Commissioner Kler - Attended a Washington State Department of Fish and Wildlife meeting, a Jefferson County Health Board meeting and legislative sessions last week. - Will be attending a Washington Counties Risk Pool (WCRP) meeting in Blaine this week. The meeting was recessed at 9:49 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. HEARING re: Community Development Block Grant (CDBG) Application; 2015 Public Service Grant and Close out of the 2014 Public Service Grant, OlyCAP: County Administrator Philip Morley explained that this is a two -step process. A close out of the 2014 Public Service Grant and the Community Development Block Grant (CDBG) application for the 2015 Public Service Grant. OlyCAP Director Geoff Crump stated that the grant benefits all of the citizens on the Olympic Peninsula. The approximate $100,000 leverages almost all of OlyCAP's budget. He added that the CDBG is a good investment for everyone. He reported that OlyCAP served almost 7,000 individuals directly last year and around 12,000 others indirectly. They donated over 630 pounds of food to food banks. Of the people served, 88% were at or below the 100% federal poverty level and 40% were at or below the 50% poverty level. He explained that a family of 4 would need to make just over $23,000 to be at the 100% federal poverty level. OlyCAP is serving those people who need it the most. After reviewing the program highlights which include an Early Childhood and Senior Nutrition program, Director Crump provided statistics on meals, immunizations, home weatherproofing, in -home care, volunteer hours and community centers. He noted that OlyCAP recently received their third consecutive clean audit. Additionally, 50 people have benefited from OlyCAP's Emergency Services. Many emergencies are for housing, utility and transportation. Other areas of need for local citizens are for eyeglasses, doctor visits and other pressing needs. He explained that OlyCAP identifies an individual's barrier to success and Page 2 Commissioners Meeting Minutes of March 23, 2015 FIKII works with them to help them cross their barrier. OlyCAP has an 8 unit emergency shelter open year round and 45 units of affordable housing. Chairman Sullivan opened the hearing for public testimony. Barbara Morrey, Port Townsend: She stated she commends OlyCAP on the wonderful job they are doing and the heroic effort that is being taken, especially in terms of housing. That is her particular passion. Regarding data on the housing needs of Jefferson County, in the 10 year plan it asks "How many homeless people are there in Jefferson County ?" It quotes 97 homeless for 2014. The Point in Time count identified 355 people this year. It is to the benefit of the community to update the data in these charts and in the information we provide for the Block Grant to reflect the 355 homeless people. She stated that if we are getting grant funding based on need, our need is great with the 355 people. With the Section 8 housing being closed and having a 5 year waiting list, it is no longer a community resource list that is viable. It is something that we want to be able to impact and get funding for and get housing for the places that could possibly rent to people. She stated that currently, the County has a 2% vacancy rate. The community recognizes that there is no place to go. It is not just a matter of funding, it is also a matter of where do they rent? Being able to identify those factors more clearly would be beneficial to both OlyCAP and the community. Hearing no further testimony, Chairman Sullivan closed the hearing. Commissioner Johnson moved to approve RESOLUTION NO. 11 -15 Certification of Compliance for CDBG Public Services Grant and authorizing submission of application to the State Department of Commerce to request $100,808.00 to fund public service activities in coordination with OlyCAP and authorize the County Administrator as Chief Administrative Official and authorized representative to act in official matters in connection with the application and coordination with the Auditor's office in the County's participation in the CDBG program. Commissioner Kler seconded the motion which carried by a unanimous vote. BID OPENING re. Paradise Bay Road Phase 77 Project CRI873. Engineering Services Manager Jon Watson and Engineer John Wayand were present for the bid opening. The project consists of 1.16 miles of roadway in Port Ludlow and involves installing 4 foot shoulders on both sides of the road, final paving, pavement markings and signs and lowering of one vertical crest hill to improve sight distance. Engineer's estimate is $1,109,469.96. Engineer Wayand opened and read aloud the following 7 bids that were submitted: BIDDER BID AMOUNT Lakeside Industries $971,323.60 Larry Brown Construction, Inc. $1,262,468.39 Stan Palmer Construction $1,489,648.25 Nordland Construction Northwest $1,085,858.00 Seton Construction $1,109,004.06 Sound Excavation, Inc. $1,135,181.75 Bruch and Bruch Construction $1,167,380.65 Staff will review the bids and submit a recommendation for bid award to the Board at a future date. Page 3 Commissioners Meeting Minutes of March 23, 2015 �J BID AWARD re: Official County Newspaper: County Administrator Philip Morley explained that two bids were received on March 9, 2015. Clerk of the Board Erin Lundgren had reviewed and compared the two bids received from Peninsula Daily News and the Port Townsend - Jefferson County Leader. He noted that the comparison list is found in the agenda materials provided. County Administrator Morley noted that since Jefferson County circulation of the Leader is 6,266 versus the Peninsula Daily News' circulation at 2,307, it is recommended that bid award go to the Leader. Commissioner Kler moved to award the bid for Official County Newspaper to the Port Townsend Leader. Commissioner Johnson seconded the motion which carried by a unanimous vote. County Administrator Morley stated that a contract will be prepared approval and signature at a later date. The meeting was recessed at 11:03 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. UPDATE re: Washington State Department of Natural Resources (DNR) Devil's Lake and Timber Areas: DNR Regional Manager Sue Trettevik, DNR Uplands Deputy Kyle Blum and DNR Straits District Manager Brian Turner provided the Board an update on the Devil's Vista and Bangor timber areas. Mr. Blum stated that DNR has laid out a couple of timber sales that are situated on either side of Dabob. One is Devil's Vista and the other one is Bangor. Both areas contain elements of a rare plant community. He added that they previously received a letter from the Board of County Commissioners when Commissioner John Austin was serving on the Board. Mr. Blum and Mr. Turner gave a presentation on the plant community in question. Mr. Turner stated that the Bangor Timber sale would be around 5.5 million board feet and is valued at $2.2 Million. The beneficiary for Bangor Timber is Jefferson County. There are two units off the Lemonds Road parcel with a timber unit size of 80 acres and a volume of 1.7 million board feet. It is valued at $680,000. Hydrological concerns were raised in the area of Lemonds Road. There is worry over increased water flow out of the Type 3 Basin and the sensitive plant community found in that area. Douglas Fir, Western Hemlock, Pacific Rhododendron, Evergreen and Huckleberry are present in the area. There are approximately 40 acres in DNR ownership and 30 acres in private land where this sensitive plant community is found. The Natural Heritage Program (NHP) evaluates rare plants, animals and ecological communities. The NHP was established to provide objectivity to setting conservation priorities, and was accomplished by building, maintaining and sharing a database on the State's Natural Heritage Resources. The NHP is one of many around the country. Every state in the union has a comparable program. Page 4 Commissioners Meeting Minutes of March 23, 2015 The NHP has a ranking system: • G — Global rarity • S — State rarity • 1 — Critically imperiled • 2 — Imperiled • 3 — Vulnerable • 4 — Apparently secure • 5 — Demonstrably widespread Mr. Blum explained that the areas of Devil's Vista and Lemonds Road are both categorized as G2S2. The association of Douglas Fir, Western Hemlock, Pacific Rhododendron and Huckleberry together in the same area, comprises a plant community. He noted there is a separate plant association that is also G2 that is Douglas Fir, Hemlock and Evergreen Huckleberry without the Pacific Rhododendron present. There is another G2S2 that is Douglas Fir, Hemlock, Salal and Swordfem. The distinction between plant association is pretty clear. Mr. Blum has talked to staff of the NHP. He asked if their goal was to protect 803 associations and to see them adequately represented in the system, what does that look like for a forested ecosystem like this? NHP stated they are generally looking for upwards of 20 occurrences and upwards of 1,000 acres of protection for each of these associations. Unique wetlands or bogs may require far fewer acres than that per occurrence. There are a total of 8 known element occurrences for evaluation of the plant community consisting of Douglas Fir, Western Hemlock, Pacific Rhododendron and Huckleberry. A ranking of A means "excellent" and a ranking of B means "good condition." Occurrences of GI and G2 species in communities ranked as A and B are to be protected. He further explained that their definition of "protect" is: The maintenance of the status or integrity, over the long term, of identified attributes or values including management where appropriate and giving consideration to historical disturbance patterns, fire risk and forest health when determining appropriate conservation strategies. Photos were taken of the area in question and were explained by Mr. Blum. He stated there were 3 options to consider: 1) Proceed with both timber sales as planned; 2) Proceed with one timber sale as planned; modify the other timber sale by removing the unit with the sensitive plant community; or 3) Modify both timber sales by removing units that contain the sensitive plant communities. He noted that in this part of the state, the plants in these communities seem to be very resilient. It is a matter of striking a balance. Mr. Blum explained that it is DNR's suggestion to modify one of these areas, and not modify the other. He suggested moving forward with the Devil's Vista unit and not proceed with the Bangor unit to maintain the plant community and because of water concerns in that area. Commissioner Kler stated that she appreciated DNR taking a cautious approach. Chairman Sullivan asked members of the audience if they had any questions. Residents of the Lemonds Road area and other county residents were able to ask questions of Mr. Blum and the Board. Chairman Sullivan asked if there is a buffer where logging is done? Mr. Blum replied yes there is. Commissioner Kler further asked what is a suggested buffer? Mr. Blum replied that wind throw will probably require approximately 25 meters. One of the audience members stated that he did not believe that the NHP would agree with a logging scenario. He asked the Board of County Commissioners (BOCC) to carefully review the information. Page 5 Commissioners Meeting Minutes of March 23, 2015 Another audience member stated she works for the American Forest Resource Council and represents over 80 mills. She explained that two of their members' mills went out of business recently. She asked the Board to consider the benefit to the County and the entire peninsula. Mr. Blum stated that in the event these areas would be included in a timber sale, managing the stand would be different after logging has taken place. Hand planting of certain plant species and seeing that community restored as soon as possible would be of importance. Commissioner Johnson stated that one of the reasons that local mills are being shut down is due to logs being exported to China. Mr. Blum stated that DNR is prohibited from exporting logs. They keep timber local. The meeting was recessed at 2:49 p.m. and reconvened at 3:12 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Commissioner Kler will be attending a Newly Elected Officials orientation on March 24, 2015. • Commissioner Kler will be attending a Developmental Disabilities Advisory Board (DDAB) meeting on March 24, 2015. • Commissioner Kler is tentatively scheduled to attend a Students for Safe Schools meeting on March 24, 2015. • Commissioner Kler will be attending a Washington Counties Risk Pool (WCRP) meeting on March 25, 2015. • County Administrator Philip Morley will be attending a Washington Counties Risk Pool (WCRP) Conference on March 26 and 27, 2015. • Commissioner Kler will be attending a Solid Waste Advisory Committee (SWAC) meeting on March 27. 2015. • Commissioner Kler will be participating in a Legislative Steering Committee (LSC) conference call on March 27, 2015. There will be a retirement gathering for Solid Waste Manager Richard Talbot on March 28, 2015. • Commissioner Johnson will be attending a Puget Sound Partnership (PSP) meeting on March 27, 2015. • Commissioner Kler will be out of the office March 31, 2015 through April 4, 2015. • Commissioner Johnson will be attending a Parks and Recreation Advisory Board (PRAB) meeting on April 1, 2015. • Chairman Sullivan is tentatively scheduled to attend a Legislative Steering Committee (LSC) meeting on April 1 and 2, 2015. • Chairman Sullivan will be attending a Port Ludlow Village Council (PLVC) meeting on April 2, 2015. Page 6 Commissioners Meeting Minutes of March 23, 2015 Commissioner Johnson will be attending a Jefferson Transit Finance meeting on April 7, 2015. • Commissioner Johnson will be attending a Marine Resources Committee (MRC) meeting on April 7, 2015. • Commissioner Johnson will be attending an Olympic Region Clean Air Agency (ORCAA) meeting on April 8, 2015. • Commissioner Johnson will be out of the office on April 9, 2015. • Chairman Sullivan is tentatively scheduled to be out of the office April 14 -17, 2015. • Commissioner Kler will be attending the local Board of Health meeting on April 16, 2015. Miscellaneous Items • Washington State Department of Natural Resources (DNR). • Tent City. • Food bank. • Washington Counties Administrative Association (WCAA). • Animal Responsibility. • Roger Short response. • Douglas shoreline remediation. • Countywide Planning Policies (CPP) updates: Joint Growth Management Steering Committee (JGMSC) member. • Labor update. 2015 Legislative Session: • 1% cap. • Utility tax. CLOSED SESSION. • A Closed Session was scheduled from 4:00 p.m. to 4:20 p.m. with the County Administrator, Budget Consultant and Clerk of the Board/Human Resources Manager to Discuss Strategy or Position for Collective Bargaining, Professional Negotiations, or Grievance or Mediation Proceedings, not Subject to the Open Public Meetings Act as Outlined in RC W 42.30.140(4)(b). The actual period of time the Board met in Closed Session on this topic was from 4:20 p.m. to 4:30 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Page 7 Commissioners Meeting Minutes of March 23, 2015 4�J NOTICE OFADJOURNMENT. Commissioner Kler motioned to adjourn the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. SE ,u a ATTEST: C�,�2r C azolyn Se'rvy ; Deputy Clerk of the Board JEFFERSON COUNTY BOARD OFCOMMISS �2" Chair Phil J Kathleen Kler, Member Page 8