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HomeMy WebLinkAboutM072715O,I ON- S c District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of July 27, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: Four citizens voiced their concerns regarding the recent logging in Port Ludlow; A citizen stated that: 1) There was a theft of over 3,000 lbs. of food from the Quilcene Food Bank; 2) Low returns on interest rates are causing people hardships; and 3) There are Presidential candidates that should not be taken lightly; and A citizen suggested edits to the following proposed agreements: Jefferson County Fair Association and Sportsman's Club License. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler move to delete Item No. 3 regarding an agreement with Lake Leland Campground Host Clayton White and approve the remaining Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. The remaining Consent Agenda Items were approved as presented: 1. RESOLUTION NO. 26-15 re: Establishing Objectives and Procedures for the 2016 County Budget 2. AGREEMENT re: 2015 Community Services Grant Funding; In the Amount of $4,650; Jefferson County Fair Association 3. DELETED: AGREEMENT re: Lake Leland Campground Host: No Dollar Amount; Jefferson County Public Works; Clayton White (Approved Later in Minutes) 4. BY -LAWS, Amendment No. 1 re: Jefferson County Parks and Recreation Advisory Board (PRAB) Payment of Jefferson County Payroll Warrants Dated July 20, 2015 Totaling $76,730.32 and A/P Warrants Done by Payroll Dated July 20, 2015 Totaling $951,693.48 and Dated July 20, 2015 Totaling $855,319.89 DISCUSSION re: Consent Agenda Item No. 3; Lake Leland Campground Host: Commissioner Kler stated that she followed up on citizen's concerns regarding the expense of reopening and maintaining the Lake Leland campground. Commissioner Kler moved to approve the Lake Leland campground host agreement with Clayton White. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 1 Commissioners Meeting Minutes of July 27, 2015 5 1 � APPROVAL of MINUTES: Commissioner Johnson noted two typos in the April 13, 2015 minutes. Commissioner Kler moved to approve the regular meeting minutes of April 20, and 27, 2015 and May 4 and 11, 2015 and the corrected minutes of April 13, 2015 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules and the following topics: The meeting was recessed at 10:10 a.m. and reconvened at 1:30 p.m. with Chairman Sullivan and Commissioner Johnson present. Commissioner Kler arrived shortly after the meeting began. Discussion re: Jefferson County Sportsmen's Association License Agreement: Environmental Health Director Jared Keefer reviewed the License and Operating Agreement with the Jefferson County Sportsmen's Association with the Board. County Administrator Morley thanked Director Keefer and the Sportsmen's Association members for their hard work on the draft license. The contract under consideration would grant license and operating privileges to Jefferson County Sportsmen's Club to operate a firing range on County property recorded under Assessor's Parcel No. 001083012. The firing range would be used in the provision of Hunter Safety training programs and courses, law enforcement training and practice, and recreational range use and program events for Association members. Law enforcement training will be free of charge. Restrictions forbid modification to facilities, infrastructure or property without approval of the County; forbid liens and encumbrances; natural resources and mineral reserves are retained by the County; all costs and expenses related to the property and its uses are the Association's responsibility. The agreement includes indemnifications and provisions for liability insurance. Time of use restrictions are in place, and the institution of a comprehensive lead management plan to ensure safe lead management for members and neighboring property owners and the environment is detailed. This license agreement does not transfer. Chairman Sullivan asked if neighbors could be notified if the Sportsmen's Association will be operating outside of regular business hours? Sportsmen's Association member John Minor replied that a notice is published in the Port Townsend Leader two weeks prior that type of event. Member Ed Horner added that there is no public notification prior to law enforcement training being held at the facility. The Sportsmen's Association offers various activities including gun safety courses, archery and other youth activities. Former Sportsmen's Association Executive Board member Jerry Charvat thanked the Board of County Commissioners for a 10 year lease. This enables the club to receive grant funding. Larry Crockett asked if "Special Events" could be defined? Director Keefer responded that by defining "Special Events," it does not allow for possible other events to happen, but he would work on the variation of wording under that section. Page 2 Commissioners Meeting Minutes of July 27, 2015 The meeting was recessed at 2:13 p.m. and reconvened at 2:17 p.m. with all three Commissioners present. Briefing re: Population Projections for County and City Comprehensive Plan Updates: Department of Community Development (DCD) Director Carl Smith briefed the Board on draft population estimates for updating the County /City Comprehensive Plan. The County and the City of Port Townsend are each in the process of updating their Growth Management Act (GMA) Comprehensive Plans. This work requires coordination and agreement between the City and the County on certain items, especially future population projections, through the Joint Growth Management Steering Committee (JGMSC). Staff of both the City and the County recommend convening the JGMSC as soon as possible to begin this coordination. Populations projections are essential to updating the Comprehensive Plans. Director Smith added that it can be hard to predict 20 years into the future, but this is done so that we can avoid exceeding the planned capacity. In prior years, the County and City staff agreed to the same figures on the population prediction so that the Comprehensive Plan process would be more efficient. As a result of that collaboration, both the City and County Comprehensive plans had the same 20 year predictions. Currently, the City and the County have different figures and they are working on coming to an agreement on those predictions. Director Smith stated this process could be rushed and completed by 2016, but he suggests that the County take the two years they have been granted by the state to work on this, to get it right. This would allow for more public input, and allow additional time to work on the Critical Areas Ordinance (CAO). By taking two years, the 20 year projection period would be from 2018 -2038. Chairman Sullivan and Commissioner Kler asked if the City agreed to this? Director Smith stated the City is primarily concerned with the City figures. In the preliminary figures (2016- 2036), the City lists their projected growth rate to be 36 %. Other area growth rates are predicted as follows: Tri -Area 21 %, Port Ludlow MPR 8.9 %, Brinnon MPR 4.1% and Unincorporated Rural & Resource areas 30% for a total of 100% County -wide. Commissioner Kler asked why we need to be so specific with these figures and what does it mean for what is ahead? Director Smith replied that under GMA, there is a wise duty to think and plan for what may happen. The reason for doing these predictions is to see what is being done to plan for an increase in population by making sure needs will be met for land capacity and other areas. The intent is to make sure that communities are not growing too fast to accommodate for that growth. In Port Ludlow, they have a cap of 2,250 dwelling units. Director Smith stated he needs to do more research on figures in that area. Current information provided to DCD shows that Port Ludlow has around 1 ,3 53 dwelling units. Port Ludlow Association (PLA) representatives stated that figure is around 1,600. He will confirm numbers and see if figures need to be amended and suggested scheduling a follow -up discussion with the Board of County Commissioners (BOCC) at 3:00 p.m. on Monday, August 3, 2015. Page 3 J Commissioners Meeting Minutes of July 27, 2015 '` The meeting was recessed at 3:00 p.m. and reconvened at 3:08 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Commissioner Johnson will be attending a Finance committee meeting on July 28, 2015. • Chairman Sullivan will be participating in interviews for OlyCAP on July 28, 2015. • Commissioner Kler will be participating in a teleconference with Anders Edgerton regarding the Behavioral Health Organization (BHO) Advisory Board on August 3, 2015. • Chairman Sullivan will be attending an Olympic Area Agency on Aging (03A) Strategic Plan hearing on August 4, 2015. • The August 12, 2015 Olympic Region Clear Miscellaneous Items • New West End Deputy hire. Air Agency (ORCAA) meeting has been cancelled. • Cyber coverage. • Behavioral Health Organization (BHO) /Regional Support Network (RSN) /Accountable Communities of Health (ACH). • Environmental Protection Agency (EPA) Puget Sound initiative. • Animal Responsibility code status. • United States Department of Agriculture (USDA) Donna Neimath; United States Forest Service (USFS) Resource Advisory Committee (RAC) memberships: Davis Steelquist, Ian Jablonsky and Phil Johnson. NOTICE OFADJOURNMENT. Commissioner Kler moved to adjourn the meeting at 3:51 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF OMMISSIONERS SEAL: y�JyF • dl David Sullivan, Chair c b�' 41 % ATTEST: r s a Ph *Jos Kathleen Kler, Member �eslie Lock Executive Assistant Page 4