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HomeMy WebLinkAboutM082415District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of August 24, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kier. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: One citizen voiced concern over the recent forest fires in Washington State and urged the to institute new ordinances re: Fireworks/Sky Lanterns. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kier moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. AGREEMENTS (2), Amendment No. 1 re: 2015 Supplemental Hotel Motel Grant Funding; 1) h the Amount of $2,415, Quilcene/Brinnon Dollars for Scholars; and 2) In the Amount of $3,766, Forks Chamber of Commerce 2. AGREEMENT, Change Order No. 3 re: Paradise Bay Road, Phase II Project, M.P. 0.37 to M.P. 1.53, County Road No. 503608, CR1873, R.A.P. Project No. 1609-02; For a Total Amount of $1,084,200.84; Jefferson County Public Works; Lakeside Industries, Inc. 3. Advisory Board Reappointment re: Gardiner Community Center Advisory Board; Three Year Term Expiring August 24, 2018; Carleton Posey 4. Payment of Jefferson County Vouchers/Warrants Dated August 17, 2015 Totaling $619,577.8; 5. Payment of Jefferson County Payroll Warrants Dated August 20, 2015 Totaling $76,584.98 and AM Warrants Done by Payroll Dated August 6, 2015 Totaling $134,489.01 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. PROCLAMATION re: Proclaiming September 2015 as Childhood Cancer Awareness Month in Jefferson County: Chairman Sullivan read the proclamation aloud. Commissioner Kier moved to approve the proclamation. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page I Commissioners Meeting Minutes of August 24, 2015 PROCLAMATION re: Proclaiming the Week of August 24, 2015 as Jefferson County Employee Recognition Week: Chairman Sullivan read the proclamation aloud. Commissioner Kler moved to approve the proclamation. Commissioner Johnson seconded the motion which carried by a unanimous vote. County Administrator Philip Morley noted that there will be County employees receiving 5, 10, 15, 20, 25 and 35 year pins at this year's County Employee Picnic. The meeting was recessed at 9:38 a.m. and reconvened at 10:30 a.m. with all three Commissioners present. HEARING re: Notice of Intention to Sell Surplus County Property: Treasurer Stacie Prada stated that a hearing is part of the required process to surplus County equipment valued over $2,500. Equipment from Public Works, Solid Waste, Parks and Recreation, Public Health, Central Services and the Sheriff s Office is on the proposed surplus property list. Staff at the Public Works County shop in Port Hadlock intends to hold a surplus auction on September 25, 2015. Some items that are less than $2,500 are on the surplus property list because they were included in the same grouping. Treasurer Prada stated that public notices for the hearing were published on August 12 and 19, 2015 in the local newspaper. Chairman Sullivan opened the hearing for public testimony. Bill McIntyre, Port Townsend: He stated that he is the Manager of the Jefferson County Fairgrounds an( that he has been to the County bam and talked to ER&R Manager Matt Stewart. He is interested in the County road sign materials. Mr. McIntyre clarified that he is not particularly interested in the signs themselves, but the 4'x4' and 4'x6' posts. He added that the fairgrounds would have much use for the lumber at their facility. He replaces the wobbly and broken down camper pedestal posts made from metal with wooden posts so that he can attach electrical hookups and waterlines to them for a more secure fit. He saved old two foot boards from a fence that was replaced along 47th Street. Mr. McIntyre plans on installing a 250' x 2' high fence at the entrance to the campground. It will protect the campers from the horse arena. Posts will be needed to complete this project. He has priced the posts and is seeking posts over 7 feet in length. He is aware that some posts are broken in half, but he would like all or nothing. He can throw them in his trailer and get rid of them for the County. Mr. McIntyre suggested that the County could donate them to the Jefferson County Fairgrounds, or sell them per tonnage or per foot for derelict lumber that is usable. Commissioner Kler asked if Mr. McIntyre is talking about the pallets of wood posts, signs and sign materials listed on the bottom of page 2 and the top of page 3 of the surplus property list? Mr. McIntyre replied yes. Ted Krysinski, Jefferson County: He stated that he is the Training Chief for East Jefferson Fire Rescue (EJFR). He distributed a document to be made part of the Hearing Record. A number of years ago, Jefferson County Fire District No. 6 provided fire protection to the landfill. One of the requirements imposed by the Fire District and the County was to have on-site water to allow for fire suppression for the recycling plant, when the plant was modified around 14 to 16 years ago. Since then, Station 15 Page 2 Commissioners Meeting Minutes of August 24, 2015 which is near the landfill, is staffed and in the process of getting remodeled and is required to install a water line. The Fire District paid for the water line extension through the property which allowed for the landfill to add on to the waterline at a cooperative price. County Administrator Philip Morley added that this took place a number of years ago. Mr. Krysinski stated that the tank then became an obsolete tank. The tank is currently located at the landfill and because there is not a waterline that supports a fire hydrant, there is no need for that tank, thus making it surplus. At the top of the picture on the document he provided, he noted that the fire department has built a four-story training tower which allows fire department personnel to go in and facilitate training within East Jefferson. Other fire departments, law enforcement and other emergency services are allowed to use the training facility. Mr. Krysinski is asking for a quid pro quo on the tank listed on the County surplus property list. They would only need to move it 1,500 feet from its current location to the training structure. It would allow them to install sprinklers in the training tower. He added that they also intend to collect rainwater during the non -drought portion of the season, and then use the stored water to address fire suppression training for the year. This would alleviate the need to install a hydrant on their existing water line and prevent damage or other issues related to installing a hydrant on a domestic waterline. Mr. Krysinski stated that his request came from a last minute discussion, although his department had plans in place which required a tank. He apologized for not providing actual figures, but added that he received notice of the surplus hearing rather late. He reiterated that he would like a quid pro quo situation as the fire department cooperatively worked on that system and they provide service for the landfill. He stated that ER&R Manager Matt Stewart recommended that he inquire about metal desks that the County is surplusing. The fire department would like the desks to use as props for their training tower to build office space and residential units. Commissioner Kler stated that she is happy there is a plan for use for some of the items on the surplus property list. Mr. Krysinski noted that they have enough square footage in their roofing to actually fill the tank in the off season so they are not causing a reduction within the water constraints during the year. He added that the problem that they have, is that their active training is typically during water -restriction months. They want to be able to facilitate the best training. They are required to also do pump testing, which is required by their insurance agency, this Thursday. This means they have to do this test during water restriction. He stated they are hoping their offer is accepted. Treasurer Prada thanked those who came to give testimony. She noted that intergovernmental sales and transfers do not require a public hearing and are not required to be sold at public auction. They are still required to be surplused by the Board, but we have the process covered with everything and the intent tc surplus them. East Jefferson Fire Rescue is a government agency. She added that after the Board declares the property as surplus, each item is identified as either being transferred, disposed, sold at auction or recycled. If the item is to be recycled, two employee signatures are required to provide proof that it was done. If the item is to be transferred, the name and signature of the government agency or non-profit receiving it is required. Commissioner Kler asked if the Jefferson County Fairgrounds fell under the umbrella of being a non-profit organization? Mr. McIntyre stated the Fair is a non-profit organization. Treasurer Prada replied that it may or may not fall under the definition of a governmental agency that falls under the exemption of a bid or auction process. County Administrator Morley stated that the Fair is a unique entity in that it is a County responsibility under RCW and the State Auditor's Office has all County Fair Board funds run through a dedicated County fund. He believes it is closely tied to the County, but more research will need to be done. Page 3 Commissioners Meeting Minutes of August 24, 2015 Chairman Sullivan noted that regardless of what happens next, the declaration would need to be done first. County Administrator Morley suggested that the Treasurer modify the second "Whereas" on the proposed resolution. Currently, the resolution states that the items on the list are for sale at a public auction. He suggested that it could be modified to "Surplus equipment attached to this resolution to be disposed, transferred, recycled or sold at a public auction to be held on September 25, 2015..." and then the rest is permitted under adopted procedures for dealing with surplus property. Treasurer Prada agreed with the Administrator Morley's suggestion. She added that if this edit is approved, she would document that each of the items followed the proper procedure. ER&R Manager Stewart stated that they have been turning away departments who are looking to surplus metal desks because they are unable to sell them. No one wants old, heavy, metal desks. He suggested that if another department could use them, it would be worth transferring rather than throwing them in a metal collection bin. Treasurer Prada noted that she conducts a surplus equipment call -out quarterly for items that are less than $2,500 in value. She will be doing one of these call -outs again in September 2015. She believes the metal desks would fall into that category. Commissioner Kler moved to adopt RESOLUTION NO. 29-15 re: Determination to Declare Certain County Property as Surplus, with the approved edits. Commissioner Johnson seconded the motion wh carried by a unanimous vote. Chairman Sullivan closed the public hearing. The meeting was recessed at 10:51 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. BRIEFING: County -Wide Planning Policies (Continued from August 17, 2015): The briefing with Director of Community Development Carl Smith was cancelled as he was unable to attend the meeting. The briefing will be rescheduled to September 8, 2015. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items • Brinnon Park and Recreation District letter regarding the Brinnon Community Center. • Ocean Grove; No shooting zone petition update. Sportsmen's Association License. • Tri -Area Food Bank. • JeffCOM License renewal. • Indigent Defense Request for Quotation. Page 4 Commissioners Meeting Minutes of August 24, 2015 • Animal Responsibility Code; Status update. • Recruitment status re: Directors of Central Services and the Department of Community Development (DCD). • Budget; Sheriff, Assessor, Property Management, Emergency Management, County Administrator's Office, Board of Equalization and Public Health. • Potential requests for one-time funds. • Economic Development Council (EDC) contract. • Office appreciation day. • Port Ludlow Associates; Timber harvest. • Resource Advisory Council (RAC); Davis Steelquist is moving out of Jefferson County. Commissioner Johnson has asked Tami Pokorny to apply for membership. • Commissioner Johnson reported on Fire Chief Pomeroy's suggestion to create a separate taxing district to help fund the Sheriff's Office. • Quilcene wastewater project update. Quilcene area fires. Commissioner Kler excused herself from the meeting at 3:09 p.m. NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 3:09 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Sullivan seconded the motion. The motion carried. JEFFERSON COUNTY BOARD O OMMISSIONERS SEAQ, D/dftuli`4� C air ATTEST: PhqJoLernher i a ia�rolyn very Kathleen Kler, Member Deputy Clerk of the Board Page 5