HomeMy WebLinkAboutM090815District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kier
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of September 8, 2015
Chairman David Sullivan called the meeting to order at the appointed time in the
presence of Commissioner Phil Johnson and Commissioner Kathleen Kier.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen commented on the resignation of Stanley Willard from the Climate Action Committee, statin
he will be missed;
• Three (3) citizens commented on the recent logging and other activities of Port Ludlow Associates
(PLA);
• A citizen stated he has alternative medicine ideas known to reduce signs of cancer and he will post the
information online;
• A citizen stated the County should enforce fees re: Solid Waste Junk Ordinance and special events; ani
• A citizen asked how to get more information on the process for hiring the new Department of
Community Development Director.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler
moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded
the motion which carried by a unanimous vote.
1. RESOLUTION NO. 30-15 re: Determination to Declare Certain County Property as Surplus
2. RESOLUTION NO. 31-15 re: Cancellation of Unclaimed Warrants
3. MEMORANDUM OF UNDERSTANDING re: Amending Article 15.1 of the Collective
Bargaining Agreement for the Central Services Department; Adding Section 15. 1.1 to include
language regarding Eligibility Requirements for Participation in the Washington Teamsters
Welfare Trust; Teamsters Local #589
4. AGREEMENT re: Individual Employment and Individual Technical Assistance; In the Amoun
of $36,000; Jefferson County Public Health; Concerned Citizens
5. AGREEMENT, Change Order No. 1 re: Jefferson County Jail Alarm Replacement, Project No.
301 594 1901; In the Amount of $5,613.33; Jefferson County Central Services; North Shore
Electric, Inc.
6. AGREEMENT, Change Order No. 1 re: Dowans Creek Road Realignment, County Project No.
CRI 7993, FEMA 1734 -DR -WA, Grant No. E08-796; In the Amount of a decrease of $6,825 to
total $331,641.75; Jefferson County Public Works; Bruch & Bruch Construction, Inc.
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Commissioners Meeting Minutes of September 8, 2015
7. Advisory Board Resignation re: Climate Action Committee; Stanley Willard, Representing,
Citizen -At -Large (Chemistry)
8. Advisory Board Reappointments (2) re: Jefferson County Marine Resources Committee (MRC);
1) Anne Murphy, Marine Science Practitioners, Educators and Researchers; Four (4) Year Term
Expires September 8, 2019; and 2) Judy D'Amore, Marine Science Practitioners, Educators and
Researchers Alternate; Four (4) Year Term Expires September 8, 2019
9. Payment of Jefferson County Vouchers/Warrants Dated August 24, 2015 Totaling $567,262.01
10. Payment of Jefferson County A/P Warrants Done by Payroll Dated August 20, 2015 Totaling
$16,870.50
Approval of Minutes: Commissioner Kler noted an error on the July 20, 2015 draft
minutes. On page 3 where it reads "The Hotel/Motel fund experienced excess funds due to 2014 year
end revenues being `under -budget."' She stated that it should read `over -budget.' Commissioner Kler
moved to approve the Regular Meeting Minutes of June 15 and 22, 2015 and July 6, 13 and 27, 2015
presented and July 20, 2015 as corrected. Commissioner Johnson seconded the motion which carried
a unanimous vote.
DISCUSSION re: AGREEMENT for Professional Services, Interim Community
Development Director: County Administrator Philip Morley stated that as a result of Department of
Community Development (DCD) Director Carl Smith announcing his resignation and retirement, he has
started the recruitment process for a permanent DCD Director. Director Smith's last day will be
September 25, 2015 and first review of candidates for his position will take place on September 28,
2015, but is open until filled. County Administrator Morley explained that the process to fill this type of
position can take several months because the typical interview process involves a couple interviews,
reference checks, contract negotiations with the finalist, background checks and ultimately the candidate
giving notice to their current employer. He anticipates that there will be about two to three months
between Director Smith's leave date the new Director's start date.
County Administrator Morley stated that due to the lengthy process to find a qualified DCD Director it
would be in the County's best interest to contract for an Interim DCD Director during that time. He
noted that David Goldsmith is uniquely qualified as he has previously served for many years with
Jefferson County in DCD and its precursors. He first joined the County in 1975 as a Resource Planner
for what was then a joint Jefferson County/Port Townsend Planning Council. He became a County
Planner and moved up to Director of the Planning and Building Department from 1978-1991. He later
became Director of Community Services, Deputy County Administrator and ultimately County
Administrator in early 2000's. Since leaving Jefferson County, Mr. Goldsmith has continued working
with County organizations. He is one of the founders of the Washington Counties Risk Pool (WCRP)
and has continued to serve on the WCRP dealing with special projects, strategic planning and member
services. He has been a consultant to municipalities and has served other counties such as San Juan
County as an Interim County Administrator. County Administrator Morley added that during his tenure,
Mr. Goldsmith has served Jefferson County in a variety of capacities such as an analyst as to the
management and strategic planning of JeffCOM. His suite of skills, both in planning and in senior
management positions is quite extraordinary and his knowledge of Jefferson County is particularly
unique.
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Commissioners Meeting Minutes of September 8, 2015
County Administrator Morley noted that the agreement before the Board would ensure Mr. Goldsmith's
services through the end of 2015 or whenever a new DCD Director assumes office. While he is a
contract consultant to the County, he is bound by the same standards of conduct and code of ethics of
regular County employees. He added that since Mr. Goldsmith also serves as a consultant to private
property owners and organizations that are going through permitting to assist them in preparing permit
applications or guide them through the permit process, the agreement has been drafted to ensure that he
will not be touching any of the applications of current or past clients to avoid any conflict of interest. All
files of current or former clients will be inaccessible to Mr. Goldsmith and final approval will go to
County Administrator Morley.
Commissioner Johnson moved to approve the AGREEMENT re: Professional Services for Interim
Director of Community Development with Mr. Goldsmith. Commissioner Kler seconded the motion
which carried by a unanimous vote.
Commissioner Johnson moved to adopt RESOLUTION NO. 33-15 Delegating Certain Job Titles and
Responsibilities to Interim Director of Community Development David Goldsmith. Commissioner Kler
seconded the motion which carried by a unanimous vote.
BRIEFING SESSION: The Commissioners reported on their
meeting schedules.
The meeting was recessed at 9:52 a.m. and reconvened at 10:03 a.m. with all three
Commissioners present.
EXECUTIVE SESSION: An Executive Session was scheduled from 10:00 a.m. to
10:50 a.m. with Outside Legal Counsel, Prosecuting Attorney, Deputy Prosecuting Attorney, County
Administrator, Director of Community Development, Treasurer (Former Planning Manager) re:
Attorney Client Privilege; Potential Litigation under exemption RCW 42.30.110 (1)(i) as outlined in the
Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic
was from 10:04 a.m. to 10:52 a.m. At the conclusion of the Executive Session the Board resumed the
regular meeting. The Board concluded to resume the Executive Session on this topic at the conclusion of
the next scheduled Executive Session regarding Actual Litigation.
The meeting was recessed at 10:54 a.m. and reconvened at 11:00 a.m. with all three
Commissioners present.
EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to
11:30 a.m. with Washington Counties Risk Pool Attorney, Deputy Prosecuting Attorney, County
Administrator and Sheriff re: Attorney Client Privilege; Actual Litigation under exemption RCW
42.30.110 (1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met
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Commissioners Meeting Minutes of September 8, 2015
Executive Session on this topic was from 11:00 a.m. to 11:29 a.m. At the conclusion of the Executive
Session the Board resumed the regular meeting.
Commissioner Kler moved that the Jefferson County Board of Commissioners acknowledges that
Jefferson County was a participating member of OPNET when the events relating to the Fagers
occurred, and as a result will participate to ensure that OPNET has a successful and final resolution of
all litigation arising from or related to the Fagers. Commissioner Johnson seconded the motion which
carried by a unanimous vote.
EXECUTIVE SESSION, Continued: An Executive Session was scheduled to resume
the earlier Executive session originally scheduled from 10:00 a.m. to 10:50 a.m. regarding potential
litigation. The Executive Session was scheduled from 11:33 a.m. to 11:55 a.m. with Outside Legal
Counsel, Deputy Prosecuting Attorney, County Administrator, Director of Community Development
excused himself from the meeting after the first Executive Session on this issue, Treasurer (Former
Planning Manager) re: Attorney Client Privilege; Potential Litigation under exemption RCW 42.3 0.110
(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executiv
Session on this topic was from 11:33 a.m. to 12:23 p.m. At the conclusion of the Executive Session the
Board resumed the regular meeting.
Commissioner Johnson moved to acknowledge that pursuant to following the Development Agreement
with Port Ludlow Associates (PLA), the Board of County Commissioners authorizes the County to
initiate mediation with the PLA. Commissioner Kler seconded the motion which carried by a unanimm
vote.
The meeting was recessed at 12:24 p.m. and reconvened at 1:36 p.m. with all three
Commissioners present.
PRESENTATION re: Noxious Weed Control: Noxious Weed Control Board
Coordinator Joost Besijn gave a presentation on supporting native ecosystems and natural resources in
Jefferson County. He stated the goal of the Noxious Weed Control Board (NWCB) is to educate,
provide outreach, survey, coordinate and control noxious weeds.
Since he began working for Jefferson County approximately three months ago, Mr. Besijn has updated
the NWCB logo to achieve a more harmonious, mellow approach and he has actively approached
landowners regarding noxious weed removal. He hopes to provide presentations, workshops, training
and outreach materials on an annual basis. He plans to hire experts on specific topics for workshops held
during certain times of the year.
Next year, the NWCB is starting a "Rhododendron Back to Rhody Drive" program which aims to
replant rhododendron plants along Rhody Drive. The Sheriff has agreed to have prison crews remove
weeds and Mr. Besijn is looking for another group to plant the rhododendrons.
Mr. Besijn discussed the importance of noxious weed removal in Jefferson County. Weed Canary Grass
can choke out salmon streams and flood lands. Scotch Broom can take over entire clearcut areas and
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Commissioners Meeting Minutes of September 8, 2015
drastically reduce timber harvests. He quoted an Oregon State study conducted last year on the
economic impact of weeds. The study indicates that noxious weeds are responsible for an income loss of
$83.5 million annually and 1,900 lost jobs. If left untouched, the study suggests that those figures could
rise to a loss of $1.8 billion annually and 40,800 jobs.
Mr. Besijn explained that Jefferson County's weed program is funded through the general fund, but that
other counties have funded this program through an assessment. In 2014, the NWCB budget was
$31,408. Compared to other Washington counties, our County's NWCB is receiving the lowest amount
of funding. A Noxious Weed Assessment would raise the NWCB funding to $145,000 per year. Mr.
Besijn added that a public hearing is required to determine land classification and who will be assessed
the fee. A public hearing on this matter is schedule for September 17, 2015 at 6:00 p.m. in the evening.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Miscellaneous Items:
• Quilcene Public Infrastructure Fund (PIF) grants for Wastewater Feasibility and Water Fireflow;
upcoming meeting and County Administrator to work on a letter to the Port Commission.
• Lot addressing and CenturyLink request.
• Stepping Up; Public Health campaign.
• Animal Responsibility Code.
• Citizen Dog Park effort.
• Brinnon Parks and Recreation discussions on Community Center.
• Behavioral Health Organization (BHO); Interlocal review.
NOTICE OFADJOURNMENT. Commissioner Kler moved to adjourn the meeting at
3:14 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
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ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF-QOMMISS
Phil Johni6n, Member
/J-
Kathleen Kler, Member
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