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Home My WebLink AboutM091415District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of September 14, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Four (4) citizens commented on a recent meeting held in Quilcene by local residents regarding Washington State Department of Transportation (WSDOT) Safe Streets Grant; • A citizen would like to see action taken against owners of barking dogs; • A citizen commented on the recent logging done by Port Ludlow Associates (PLA); • A citizen who represents the Jefferson County Democrats, invited the Commissioners to attend the Quilcene Parade on September 19, 2015 at 11:00 a.m. He stated his group is working on a Voter's Guide pamphlet; and - • A citizen invited the Commissioners to the Valley Tavern September 14, 2015 at 6:00 p.m. where Hospital Commissioner Chuck Russell is hosting a meet and greet to discuss Healthcare in Jefferson County. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Kler seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Individual Employment and Individual Technical Assistance; In the Amount of $132,285; Jefferson County Public Health; Skookum Contract Services 2. AGREEMENT, Interagency No. IAA16126 re: Court Appointed Special Advocates (CASA) Guardian ad Litem Program; In the Amount of $41,530; Jefferson County Juvenile Services; Administrative Office of the Courts 3. AGREEMENT, Interagency No. IAA16076 re: BECCA Programs and Services (ARY, CHINS and Truancy); In the Amount of $25,036; Jefferson County Juvenile Services; Administrative Office of the Courts 4. AGREEMENT NO. E16-021 re: E911 Wireline and Wireless Operations; In the Amount of $331,607; JeffCom; Washington State Military Department 5. AGREEMENT, Change Order No. 1 re: Upper Hoh Road MP 3.338 Culvert Replacement, Project No. CR18960, Federal Aid Project No. PLH-A160(001); An Additional Amount of $79,038.64 for a Total of $594,038.64; Jefferson County Public Works; Rognlins, Inc. Page 1 Vaso aK Commissioners Meeting Minutes of September 14, 2015 k SJ? Sys 6. AGREEMENT NO. SEANWS-2014-JeCoWS-00006, Amendment No. 1 re: Redistribute Funds from Task 2 (Eelgrass No -Anchor Zones) to Task 1 (Administration); In the Amount of $8,000; Jefferson County WSU Extension; Washington State Department of Ecology 7. Final Plat Alteration re: Move Existing Lot/Boundary Line Between Lots 9 and 10, (SUB 15- 00007/MLA15-00026); Discovery Ridge Preserve Long Plat Subdivision, Located at 202 Chase Road, Port Townsend; Applicant(s), Charles and Linda Rawlins 8. Payment of Jefferson County Vouchers/Warrants Dated September 8, 2015 Totaling $6,686.74 9. Payment of Jefferson County Payroll Warrants Dated September 4, 2015 Totaling $786,097.66 and A/P Warrants Done by Payroll Dated September 4, 2015 Totaling $745,727.97 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:43 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. EXECUTIVE SESSION. An Executive Session was scheduled from 10:00 a.m. to 10:20 a.m. with Prosecuting Attorney Chief Civil Deputy, County Administrator, Department of Community Development (DCD) Director and Treasurer (Former Planning Manager) re: Attorney Client Privilege; Potential Litigation under exemption RCW 42.3 0.110 (1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:01 a.m. to 10:40 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Commissioner Kler moved that Jefferson County retain Pat Schneider as the attorney to represent the County regarding Port Ludlow Associates (PLA). Commissioner Johnson seconded the motion which carried by a unanimous vote. Staff will review the existing agreement with Mr. Schneider and bring forward an amendment, if necessary, to the Board for approval at a later date. The meeting was recessed at 10:42 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. BRIEFING re: County -Wide Planning Policies and Population Projections (Continued from August 17, 2015): This briefing continues the discussion of the County -Wide Planning Policies and population projections that began during the Board of County Commissioner (BOCC) meeting on August 3, 2015 and continued at the meetings of August 10 and 17, 2015. Department of Community Development (DCD) Director Carl Smith, City of Port Townsend Planning Director Lance Bailey and City of Port Townsend Senior Planner Judy Surber presented their recommended population projections for use in each jurisdiction's Comprehensive Plan updates. Page 2 Commissioners Meeting Minutes of September 14, 2015 a s tiM . j City and County staff stated that the methodology used to calculate the population projections is the same method they have used in the past. At the next Joint Growth Management Steering Committee (JGMSC) meeting the highest priority will be to address the future population projections as they are critical to further work on completing the Growth Management Act (GMA) required Comprehensive Plan updates for each jurisdiction. The Commissioners and City and County staff agreed that a convening of the members of the JGMSC should be done as soon as possible. Director Smith noted that during the last discussion on this topic, Public Health Director Jean Baldwin presented a draft policy for the Public Health Department. He stated that he did not do additional work on the draft policy. Environmental Health Director Jared Keefer was present in the audience and came forward with draft copies of the proposed policy. He added that Ms. Surber is working with him on a checklist and he has worked with City and County staff on edits to ensure that the proposed policy meets all requirements of the checklist. Director Keefer will review suggestions made by the BOCC and County staff during the next Board of Health meeting. BRIEFING re: Contract for Professional Services to Support the Growth Management Act (GAM) Requirement to Update Critical Area Regulations to Apply to Agricultural Lands: Department of Community Development (DCD) Director Carl Smith and Associate Planner Lead Donna Frostholm were present for the briefing. Ms. Frostholm stated that agriculture needs to be addressed during the next Comprehensive Plan Update. As there is a need to do this in a timely manner, DCD staff searched for a consultant and only Environmental Science Associates (ESA) responded. DCD staff believes that ESA is best suited for the task and they are already working on Jefferson County's No Net Loss Grant (NNLG). If the agreement is approved, ESA will be collecting map layers and reports that provide information on existing conditions. DCD will have an opportunity to add pertinent information. ESA will present reports on each watershed, which is similar to what is currently being done for the NNLG. Director Smith explained there is a high standard to meet to sustain our critical areas ordinance, which is why professional help is extremely beneficial. Commissioner Kler noted that this is something that the County needs to get done and ESA was the only company to respond to our call for assistance. Director Smith stated that he and Ms. Frostholm believe that ESA is a first-rate firm which is why they forwarded the agreement to the Commissioners for approval. County Administrator Morley noted that ESA's cost for the work is $75,000 which is about $25,000 more than anticipated. He added that he will be working with Budget Consultant Anne Sears to make this happen. The agreement will be submitted for the Board's approval on September 21, 2015. Page 3 Commissioners Meeting Minutes of September 14, 2015 ` k J rye i COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items • Quilcene Complete Streets project; Public Works Director Monte Reinders and Engineering Services Manager Eric Kuzma were present for the discussion. • Citizen dog park project; Discussion on last week's citizen organizing a meeting of the members of www.porttownsenddogs.org Future Agenda Items: • Mileage stipend. NOTICE OFADJOURNMENT. Commissioner Kler moved to adjourn the meeting at 4:06 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded tke' otion,.which carried by a unanimous vote. JEFFERSON COUNTY \; BOARD OF OMMISSIONERS t R SEA: g r David Su liv hair ATTEST: 4 Carolyn very Deputy Clerk of the Board Phil ka-XL4�� Kathleen Kler, Member Page 4