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HomeMy WebLinkAboutM111615District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of November 16, 2015 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner Kathleen Kler. Chairman Sullivan acknowledged the hardships going on in other parts of the world and referred to the recent terrorist attacks in France and other countries. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Five (5) citizens urged the Board to include the Olympic Discovery Trail feasibility study in the Transportation Improvement Program (TIP); • A citizen stated: 1) The Planning Commission and DCD will be holding a meeting on November 18, 2015 at the Tri -Area Community Center at 6:30 p.m.; and 2) The Planning Commission requests a DCD staff member or a local consultant for the Comprehensive Plan Update process; • A citizen stated that in the wake of the Paris terrorist attacks, the U.S. should prepare for ISIS attacks in our country; • A citizen stated that while terrorists are a danger, we all should be mindful not to label groups of individuals that could be mistaken for terrorist organizations; and • Four (4) citizens voiced their opinion regarding the Sportsmen's Association contract. EMERGENCY DECLAR,4 TION re: Damage to County Roads: County Administrator Philip Morley explained that the draft resolution for damage to County roads was not on the Agenda, but is necessary so that Public Works can take immediate action to try and preserve the road and begin repair without the normal request for bids process. He noted that Public Works Director Monte Reinders has estimated the damage to Oil City Road will be upwards of $200,000 to repair. Currently, the road is closed to residents. Commissioner Kler moved to adopt RESOLUTION NO. 41-15 Declaration of Emergency Damage to County Roads. Commissioner Johnson seconded the motion which carried by a unanimous vote. County Administrator Morley noted that last year's emergency repair of this road was paid out of County funds with no reimbursement from State or Federal funding. Page 1 E5V- Commissioners Meeting Minutes of November 16, 2015 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. AGREEMENT NO. ICA16261 re: 2016 Public Defense Funding; Improving the Quality of Public Defense Services; In the Amount of $42,076; Jefferson County Administrator; Washington State Office of Public Defense 2. AGREEMENT re: Birth to 3 Years Program; In the Amount of $4,650; Jefferson County Public Health; Chimacum School District 3. AGREEMENT re: Medical Services Renewal; No Dollar Amount, Only Insurance Compensation; Jefferson County Public Health; Group Health Cooperative 4. AGREEMENT re: Jefferson County Sheriff's Office Jail Fire Alarm Replacement Project No. 301 594 1901; In the Amount of $2,000; Jefferson County Central Services; Hultz-BHU Engineers, Inc. 5. AGREEMENT re: Jefferson County Marine Resources Committee Project Administration; In the Amount of $73,000; Washington State University (WSU) Jefferson County Cooperative Extension; Washington State Department of Ecology 6. AGREEMENT, Amendment No. 1 re: Mental Health Court for District Court; In the Amount of $11,580; Jefferson County Juvenile Services; Safe Harbor Recovery Center 7. AGREEMENT, Amendment No. 1 re: Adult Drug Court and Family Therapeutic Court for Superior Court; In the Amount of $14,469; Jefferson County Juvenile Services; Safe Harbor Recovery Center 8. Payment of Jefferson County Vouchers/Warrants Dated November 9, 2015 Totaling $562,001.02 9. Payment of Jefferson County Payroll Warrants Dated November 10, 2015 Totaling $2,284.09 and A/P Warrants Done by Payroll Dated November 5, 2015 Totaling $779,396.66 and Dated November 10, 2015 Totaling $444.95 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. DISCUSSION re: Port Ludlow Associates (PLA) Request to Extend Expiration of Olympic Terrace HPreliminary Plat Approval. Department of Community Development (DCD) Associate Planner and Lead Planner for Port Ludlow David Wayne Johnson presented Port Ludlow Associates' (PLAs') request to the Board. He noted that on two other occasions, the Commissioners approved a 12 month extension and subsequent to that, approved a development agreement amendment. He explained that PLA is looking to extend Olympic Terrace II preliminary plat approval, which is currently set to expire June 28, 2016. PLA is looking to extend the expiration from 2020 to 2025. PLA President Diana Smeland stated that the last home they built was in 2006, after which the economy turned and they had to switch to survival mode which consisted of laying off employees. - Ms. Smeland stated that PLA has struggled with market prices in the area and competing with the resale value of homes. They decided to try a different product which resulted in a cottage -style home. This new Page 2 Ne Commissioners Meeting Minutes of November 16, 2015 style of home would not fit in with the six homes already built in Olympic Terrace, so PLA started Ludlow Cove, which was approved by the County in 2008. Interest in Ludlow Cove affords PLA the opportunity to show prospective buyers the available lots in Olympic Terrace, but they have not been successful in sales for that area. They plan to build a model home in Olympic Terrace which will need to match the existing six homes. As they cannot change the exterior of the homes, they hope to entice home buyers with interior finishes in the home. Associate Planner Johnson stated that he believes PLA should be granted a 12 month extension. He noted that PLA has a lot of work to do and have areas designated for future development. It would be more work for PLA if the extension is not granted. He added that he would like to see PLA show more progress on Olympic Terrace but understands that they have been focusing on Ludlow Cove to sustain their business. Commissioner Johnson asked if there is a limit to how many extensions can be approved? Associate Planner Johnson replied that there is no limit, but PLA would have to come back every year to request the extension. Commissioner Johnson moved to approve the Preliminary Plat Approval Extension of Olympic Terrace II. Commissioner Kler seconded the motion. She added that the County would have to re -do all the work if this were to lapse. Chairman Sullivan and County Administrator Morley noted that approving the extension is in the best interest of the community as a whole. Chairman Sullivan called for a vote on the motion. The motion carried by a unanimous vote. The meeting was recessed at 10:22 a.m. and reconvened at 1:35 p.m. with all three Commissioners present. DISCUSSION re: Six -Year Transportation Improvement Program (TIP): Public Works Director Monte Reinders and Engineer III and Transportation Planner Zoe Lamp discussed a memo addressing the specific issue regarding a route feasibility study for a segment of the Olympic Discovery Trail, and why it should be included in the Transportation Improvement Program. Commissioner Kler stated that on November 13, 2015 there was a meeting regarding this issue that included Congressman Norm Dicks, Congressman Derek Kilmer's assistant Judith Morris, Pope Resources, Washington State Department of Transportation, Washington State Parks and Representative Steve Tharinger. Both Representative Tharinger and Ms. Morris spoke to Commissioner Kler after the meeting and agreed that it was obvious and clear to everyone in attendance at that meeting that Jefferson County did not have the staff or funding to conduct the study. Commissioner Kler relayed that Representative Tharinger suggested seeking the assistance of Clallam County to see if they could provide the use of their staff to work with the grant and volunteers. He added that he would be looking into RCO funding. Commissioner Kler noted that items can be added or removed from the TIP at the Commissioners' discretion. Chairman Sullivan allowed individuals in attendance at the meeting to voice their concerns and opinions on the matter. Page 3 4@SJ G Commissioners Meeting Minutes of November 16, 2015 ' fHitJ After review of the materials and public comments received, Commissioner Johnson moved to add the Olympic Discovery Trail Feasibility Study for the Four Corners to Discovery Bay Trail on the Transportation Improvement Program (TIP) with Funding for the Feasibility Study to be secured by the Peninsula Trails Coalition from Non -County Sources. In addition, placement on the TIP is subject to reassessment in two years if funding has not been secured. Commissioner Kler seconded the motion. Director Reinders stated that the entire conversation on this issue has been helpful. Letting everyone know the challenges the County faces due to staffing and funding is beneficial and may lead to partnerships on this project. Chairman Sullivan called for a vote on the motion. The motion carried by a unanimous vote. The meeting was recessed at 3:11 p.m. and reconvened at 3:19 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Draft Animal Control Ordinance; review. • Proposed 2016 Budget; additions. The meeting was recessed at 4:22 p.m. and reconvened at 4:26 p.m. with all three Commissioners present. NOTICE OFADJOURNMENT: Commissioner Kler moved to adjourn the meeting at 4:34 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF"MMISSIONERS ber Kathleen Kler, Member Page 4