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Home My WebLink AboutA121415�co�s Og5ON C, :_ MONDAY Agenda Regular Meeting — December 14, 2015 9:00 a.m. Meeting Called to Order by Chairman 9:01 a.m. PUBLIC COMMENT PERIOD - Up to 30 Minutes This is an optional time period dedicated to listening to the public. We want to hear your ideas or concerns. To ensure equal opportunityfor the public to comment, all comments shall be limited to three minutes per person and each person may address the Board onetime during the public comment period. When the green light is on it means proceed to speak; the yellow light will go on when the speaker has 30 seconds remaining; the red light illuminated means stop. Please start by stating your name and address. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at a specific time, at the request of any of the Commissioners.) 1. RESOLUTION NO. 53-15 re: Certifying the Special Taxing District Levies for Collection of Taxes in the Year 2016 2. RESOLUTION NO. 54-15 re: In the Matter of Finding and Determination to Declare Certain Personal Propertyarplus and Authorize Disposal 3. RESOLUTION NO. 55-15 re: Launch the 2016 Conservation Futures Fund Application Cycle 4. RESOLUTION NO. 56-15 re: Application of Grant Assistance to the Salmon Recovery Funding Board, Recreation and Conservation Office for the Salmon Creek Bridge Construction on West Uncus Road 5. CALL FOR BIDS re: Supply of Liquid Asphalt Products for Bituminous Surface Treatment for the Calendar Year of 2016: Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or shortly thereafter on Monday, January 4, 2016 in the Commissioners' Chambers; Jefferson County Courthouse THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 1 Agenda: December 14, 2015 APPROVAL AND ADOPTION OF CONSENT AGENDA — Continued 6. AGREEMENT re: Oil City Road, Washout Emergency Repair Construction M.P. 8.8• In the Amount of $125,000; Jefferson County Public Works; Seton Construction 7. AGREEMENT re: Improve Quilcene Sport Courts in Quilcene Community; In the Amount of $21,025.64; Jefferson County Public Works; Jefferson Healthcare 8. AGREEMENT, Change Order No. 3 re: Upper Hoh Road Culvert Replacement M.P. 3.338, Project No. CRI 8960, Federal Aid Project No. PLH-A 160(001); Decrease Amount by $1,404.20 from $587,006.64 for a Total Project Amount of $585,602.44; Jefferson County Public Works; Rognlins, Inc. 9. AGREEMENT, Change Order No. 4 re: Upper Hoh Road Culvert Replacement, M.P. 3.338, Project No. CRI 8960, Federal Aid Project No. PLH-A 160; An Additional Amount of $25,000 from $585,602.44 to a Total Project Amount of $610,602.44; Jefferson County Public Works; Rognlins, Inc. 10. AGREEMENT re: Installation and Initial Testing of Changing Message Sign; No dollar Amount; Jefferson County Administrator; Jefferson Transit Authority 11. Approval of Jefferson County Public Official Position Schedule Bond #52BSBHB6126 Issued by Hartford Fire Insurance Company for the Treasurer, Clerk, Sheriff, Auditor, Prosecuting Attorney, Engineer, Commissioners # 1, #2 and #3, Judge and Assessor 12. Payment of Jefferson County Payroll Warrants Dated December 4, 2015 Totaling $818,507.33 and A/P Warrants Done by Payroll Dated December 4, 2015 Totaling $754,818.43 (Records of all claims submitted for payment along with AT Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) COMMISSIONERS BRIEFING SESSION Approval of Minutes: Regular Meeting Minutes of September 14, 21, and 28, 2015 and October 5, 2015 THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 2 Agenda: December 14,20 L1 REGULAR AGENDA: 10:00 a.m. HEARING re: Proposed Ordinance Establishing Animal Control Regulations for Jefferson County Philip Morley, County Administrator (ORDINANCE NO. 10-1214-15) DELIBERATION AND POSSIBLE ACTION re: Adoption of 2016 Jefferson County Budget • RESOLUTION NO. 57-15 re: Adopting the 2016 Budget for the General Fund and Other Funds, and the 2016 Jefferson County Road Construction Program and 2016 County Capital Improvement Program • RESOLUTION NO. 58-15 re: Adopting a Salary Schedule for the FLSA and Union Exempt Management and Professional Employees for 2016 • RESOLUTION NO. 59-15 re: Updating the Working Capital Reserve Recommendation for Each County Fund Philip Morley, County Administrator LUNCH 1:30 p.m. County Administrator Briefing Session Chambers BRIEFING re: Park and Recreation Advisory Board Parks Capital Program Matt Tyler, Parks and Recreation Manager Doug Huber, Parks and Recreation Advisory Board Member BRIEFING re: Proposed Sign Code Amendment JCC 18.30.150 David Goldsmith, Interim Director, Community Development Joel Peterson, Associate Planner, Community Development Calendar Coordination Miscellaneous Items Future Agenda Items THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 3 Agenda: December 14, 2015 ADDITIONAL BUSINESS: 1. Letter to: Washington State Department of Natural Resources Appreciation for Work on Crowberry Bog 2. MOTION: The Board approved Supporting Cowlitz County Commissioner Dennis Weber to the Washington State Board of Natural Resources 3. DISCUSSION re: Courthouse Security NOTICE OF ADJOURNMENT CORRESPONDENCE: See Attached Correspondence Log Monday —December 14, 2015 COMMISSIONERS MEETING SCHEDULE Week of December 14, 201.5 See Agenda Noon Board Jefferson County Chamber of Commerce Meeting Elks Lodge 1:30 p.m. Board County Administrator Briefing Session Chambers Tuesday —December 15, 2015 1:30 p.m. Board Jefferson Transit Board Meeting Transit Office, 4 -Corners Wednesday — December 16, 2015 OPEN Thursdav — December 17. 2015 9:00 a.m. David JeffCom Administrative Board Meeting Port Ludlow Fire Station Noon Phil Fort Worden Advisory Board Meeting Fort Worden, Jean Dunbar Room Noon David Energy Lunch Event Port Townsend Yacht Club 2:30 p.m. Board Jefferson County Board of Health Meeting Public Health, Pacific Room Friday — December 18, 2015 9:00 a.m. Kathleen PRSN/Olympic Consortium Board Meeting THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 4 Blyn JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2015 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY Winter 2016 12/3/2015 Jefferson County Conservation District Newsletter Winter 2016 12/2/2015 12/3/2015 Zoe Ann Lamp, AICP, Transportation Adopted 2016-2021 6 -Year Transportation Planner, Jefferson County Public Works Improvement Program (TIP) 12/2/2015 12/3/2015 Quilcene Conversation RED LETTER DAY for Quilcene Bookmobile devotees -- Sat. Dec. 12 12/2/2015 12/3/2015 Quilcene Conversation Better View of the Bookmobile Library Poster 12/3/2015 12/3/2015 Tom Lannen Meeting Notice with Region 5 & 6 on inclusion of Socio -Economic Impact on Rural Counties in NEPA 12/3/2015 12/13/2015 PTGuide - City Guide to Port Townsend, What's Happening in Port Townsend & East Jefferson WA. County! 12/3/2015 12/3/2015 Municipal Research and Services Center New PRA Decision/Budgeting Tools/Election Wrap Up (MRSC) 12/3/2015 12/3/2015 The Resort @ Port Hadlock News from The Resort at Port Ludlow 12/3/2015 12/3/2015 Long Live the Kings Give the Gift of Fish: Make Your Year End Contribution to LLTK Today 12/3/2015 12/3/2015 Robin Lawlis, Admin. Program Mgr. Hood HCCC Board Meeting 8 Dec. 2015 - Briefing Memo Canal Coordinating Council (HCCC) 12/3/2015 12/3/2015 Karen Alexander, Jefferson County Public PRESS RELEASE: Clean Water Public Meeting Health Assistant 12/3/2015 12/3/2015 Robin Lawlis, Admin. Program Mgr. Hood HCCC Board Meeting 8 Dec. 2015 401 K Retirement Canal Coordinating Council (HCCC) Plan Document for Review 12/3/2015 12/3/2015 Jefferson County Chamber of Commerce News from Jefferson County Chamber of Commerce 12/3/2015 12/3/2015 Bill Roney, Manager, Olympic Peninsula Monthly Report from the Gateway Visitor Center Gateway Visitor Center 12/3/2015 12/4/2015 Jefferson Land Trust Preserve Wildlife and Way of Life, Locally 12/4/2015 12/4/2015 Denise Banker, Public Health Assistant, Moment of Silence for our Colleagues re: San JCPH Bernadino, CA. Mass Shooting Tragedy 12/5/2015 12/5/2015 NACo (National Association of Counties) This Week in Photos 12/5/2015 12/5/2015 Barry Wood, Secretary, Gardiner Gardiner Community Center Board Minutes Community Center Board Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2015 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY Erik Kuzman, Architect, Engineering Quilcene Complete Streets - Community Design 12/7/2015 12/7/2015 Services Manger, Jefferson County Public Works Workshop I 12/7/2015 12/7/2015 Local 20/20 Local 20/20 Announcements for 12/7/15 12/7/2015 12/7/2015 Jefferson County Chamber of Commerce Chamber After -Hours Mixer Undated 12/7/2015 Peninsula Regional Support Network Minutes and Agenda Advisory Board Notice of Application: Minor Shoreline Substantial Development Application (Including Critical Area Undated 12/7/2015 City of Port Townsend review (Seismic Hazard) # LUP15-085) Proposal: Construction of a new 2 -story Exit Stairway at the Sail Loft, 315 Jackson Street. Applicant: Port of Port Townsend Undated 12/7/2015 NACo (National Association of Counties) NACo County News, VOL> 47, NO. 23, November 30, 2015 Licensed Establishments in Unincorporated Areas of 12/6/2015 12/7/2015 Washington State Liquor and Cannabis Jefferson County for Expiration date of 03/31/2016: Board Cove RV Park and Country Store, Port Ludlow Village Store Undated 12/7/2015 Handed in during Public Comment Period, Chimacum School District Bond Facts BOCC Meeting 12/7/15 by Rick Thompson Handed in during County Administrator 12/7/2015 12/7/2015 Briefing Session, BOCC Meeting 12/7/15 MEMO re: Security of County Facilities by Rose Ann Carroll, Jefferson County Auditor 12/7/2015 12/7/2015 Laura Smedley, Exec. Assistant/Clerk of September Board Meeting 2016 the Board, Jefferson Transit Authority 12/7/2015 12/7/2015 Jim McEntire Letter of Recommendation for your Board of Natural Resources Representative 12/7/2015 12/7/2015 Steve Gross, City Attorney, City of Port Proposed Animal Control Ordinance Townsend 12/7/2015 12/8/2015 Monica Roberts, Legal Assistant Heller public Records Request for Heller Wiegenstein, PLLC Wiegenstein, PLLC 12/7/2015 12/8/2015 Tony Porto Parks & Rec. --Morning Adult B Ball 12/8/2015 12/8/2015 Puget Sound Partnership PSP Newsletter - December 205) Correction to Action Agenda Open House Link Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 2 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2015 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 12/7/2015 12/8/2015 Washington State Auditor's Office Accountability Audit Report re: Jefferson County 12/8/2015 12/8/2015 Tom Thiersch Public Records Request: BoCC Audio Recordings for November 24, 2015 - December 7, 2015 Undated 12/8/2015 Long Live the Kings 2015 Annual Report 12/8/2015 12/8/2012 Philip Morley, Jefferson County Weather Heads Up! Administrator 12/8/2015 12/8/2015 NACo (National Association of Counties) Announcing Speakers for the NACo Legislative Conference - Register today! 12/2/2015 12/8/2015 Helen Price Johnson, Chair, Island County Letter re: State ex rel. Banks v. Susan Drummand et Board of Commissioners al;, Island County Superior Court Nancy Bickford, Intergovernmental Affairs 12/9/2015 12/9/2015 and Policy Director, Washington Military State Emergency Operations Center Activation in Department Support of the December 2015 Storms 12/9/2015 12/9/2015 Cher West-Albight, Caretaker -Gibbs Lake Letter re: Contract renewal request County Park 12/9/2015 12/9/2015 Jill Zarzeczny, District Manager, Jefferson JCCD Follow -Up County Conservation District Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 3