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Home My WebLink AboutA122115MONDAY Agenda gular Meeting 9:00 a.m. Meeting Called to Order by Chairman — December 21, 2015 9:01 a.m. PUBLIC COMMENT PERIOD - Up to 30 Minutes This is an optional time period dedicated to listening to the public. We want to hear your ideas or concerns. To ensure equal opportunity for the public to comment, all comments shall be limited to three minutes per person and each person may address the Board onetime during the public comment period. When the green light is on it means proceed to speak; the yellow light will go on when the speaker has 30 seconds remaining; the red light illuminated means stop. Please start by stating your name and address. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at a specific time, at the request of any of the Commissioners.) 1. RESOLUTION NO. 60-15 re: Adoption of the Jefferson County Cost Allocation Plan for Fiscal Years 2015 and 2016 2. RESOLUTION NO. 61-15 re: Repealing Resolution No. 33-15 and Delegating Certain Job Titles and Responsibilities to the Interim Director of Community Development, David Goldsmith 3. AGREEMENT, Amendment No. 1 re: Interim Director of Department of Community Development; Not to Exceed $54,800; Jefferson County Administrator's Office; David Goldsmith 4. AGREEMENT re: Healthy Communities Programs; In the Amount of $30,039.51: Jefferson County Public Health; Kitsap Public Health District 5. AGREEMENT NO. RCO 12-1384C, Amendment No. 1 re: Adiustment of Probert Descriptions, Quilcene Acquisition; No Change in Dollar Amount; Jefferson County Public Health; Washington State Recreation and Conservation Office THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 1 Agenda: December 21, 2015 APPROVAL AND ADOPTION OF CONSENT AGENDA — Continued 6. AGREEMENT NO. LA -7591, Supplement No. 4 re: Access Preservation: Hoh Rainforest, Olympic National Park, Upper Hoh Road, M.P. 6.95 County Project No. CRI 896, Federal Aid Project No. PLH-A 160(001); An Additional Amount of $981,343; Jefferson County Public Works; Washington State Department of Transportation 7. AGREEMENT, Supplement No. 2 re: Collection System Design and Local Improvement District (LID) Support Services, Port Hadlock Waste Water Facility, Project No. 40516932; No Change in Dollar Amount, Extends Completion Date Only; Jefferson County Public Works; Tetra Tech, Inc. 8. MEMORANDUM OF AGREEMENT, Appendix A re: 2016 Faculty and Staff Salary Support; In the Amount of $137,911; Jefferson County Administrator; Washington State University (WSU) Extension 9. DELETED MEMORANDUM OF UNDERSTANDING re: GR 31.1, General Principles Regarding Access to Administrative Records; Jefferson County District Court (Approved Later in Minutes) 10. DELETED MEMORANDUM OF UNDERSTANDING re: GR 31.1, General Principles Regarding Access to Administrative Records; Jefferson County Juvenile Court (Approved Later in Minutes) 11. DELETED MEMORANDUM OF UNDERSTANDING re: GR 31.1, General Principles Regarding Access to Administrative Records; Jefferson County Superior Court (Approved Later in Minutes) 12. Advisory Board Resignation re: Gardiner Community Center Board of Directors; Vice President, Joyce Posey 13. Payment of Jefferson County Vouchers/Warrants Dated December 14, 2015 Totaling $887,669.58 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 14. Payment of Jefferson County A/P Warrants Done by Payroll Dated December 5, 2015 Totaling $129,216.34 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) COMMISSIONERS BRIEFING SESSION - Approval of Minutes: Regular Meeting Minutes of October 12, 2015 THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 2 Agenda: December 21, 2015 REGULAR AGENDA: 10:00 a.m. HEARING re: 4th Quarter 2015 Budget Appropriations/Extensions; Various County epartments (RESOLUTION NO. 62-15) Anne Sears, Budget Consultant Philip Morley, County Administrator 10:30 a.m. HEARING re: Proposed Ordinance Banning Sky Lanterns in Unincorporated Jefferson County and Providing for the Banning of Fireworks in Unincorporated Jefferson Countv when a State of Extreme Fire Danger is Declared by Resolution (ORDINANCE NO. 12-1221-15) David Alvarez, Chief Civil DPA Philip Morley, County Administrator 11:00 — 11:45 a.m. EXECUTIVE SESSION with County Administrator, Deputy Prosecuting Attorney, and Sheriff re: Attorney Client Privilege; Exemption as Outlined in the Open Public Meetings Act RCW 42.30.110 (1)(i) Actual Litigation LUNCH 1:30 p.m. County Administrator Briefing Session Chambers Miscellaneous Items • Discussion re: Board of County Commissioners 2016 Board Assignments • Update and Discussion re: Storm Damage to County Roads • Other Miscellaneous Items Calendar Coordination Future Agenda Items THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 3 Agenda: December 21, 2015 NOTICE OF ADJOURNMENT CORRESPONDENCE: See Attached Correspondence Log COMMISSIONERS MEETING SCHEDULE Week of December 21, 2015 Monday — December 21, 2015 See Agenda Noon Board Jefferson County Chamber of Commerce Meeting 1:30 p.m. Board County Administrator Briefing Session Tuesday — December 22, 2015 1:00 P.M. Kathleen Appointment Wednesday — December 23, 2015 All Day Phil Out of Office Thursday — December 24, 2015 All Day Phil Out of Office Courthouse and Administrative Offices Closed at Noon Friday — December 25, 2015 Holiday — Courthouse Closed Elks Lodge Chambers Port Townsend THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request 4 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2015 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED NORM PARTY 12/9/2015 12/10/2015 Lauralee Liesel, Jefferson County Merry Christmas Assessors Office Nancy Bickford, Intergovernmental Affairs Washington State Emergency Operations Center 12/9/2015 12/10/2015 and Policy Director, Washington Military Situation Report #1 for the December 2015 Storm Department State of Emergency 12/10/2015 12/10/2015 Rick Van Auken, Programming December 2015 Energy Lunch: Thurs.. 12/17 at the Coordinator PT Yacht Club 12/10/2015 12/10/2015 Leslie Connelly, Policy Specialist, Proposed Changes to RCFB Grant Programs Recreation and Conservation Office 12/10/2015 12/10/2015 Debra Rogers, Port Ludlow Association Request for Public Records 12.10.15 (Public Records Request) 12/10/2015 12/10/2015 PTGuide - City of Port Townsend, WA. What's Happening in Port Townsend & East Jefferson County 12/10/2015 12/10/2015 Washington State Department of December Planner's Update: heritage Capital Projects Commerce Grants; Talk to a Planner 12/10/2015 12/10/2015 Washington State Department of Commerce Leadership Announcements and Commerce Organizational Changes 12/10/2015 12/10/2015 Brian Cortland Public Records Requests Directed to the Jefferson County Law Library Board 12/10/2015 12/10/2015 Brian Cortland Public Records Requests Directed to the Jefferson County Law Library Board 12/10/2015 12/10/2015 Jefferson County Chamber of Commerce News from Jefferson County Chamber of Commerce 12/10/2015 12/10/2015 Northwest Straits Commission December Newsletter 12/10/2015 12/10/2015 Mark Clark Complain About Shooting Noise Coming From Across Discovery Bay 12/10/2015 12/10/2015 Lynne Bennett Gun Noise in Discovery Bay Nancy Bickford, Intergovernmental Affairs Washington State Emergency Operations Center Dec. 12/11/2015 12/11/2015 and Policy Director, Washington Military 2015 Storm Situation Update Report #2 and Flood Department Status Chart 12/11/2015 12/11/2015 Debra Rogers, Port Ludlow Association Request for Public Records (Public Records Request) 12/11/2015 12/11/2015 Robin Lawlis, Admin. Program Mgr. Hood HCCC Board Meeting Scheduled for 2016 - Approved Canal Coordinating Council (HCCC) 12/11/2015 12/11/2015 Alex Huelsdonk Funding Request Letter re: Donkey Creek Project 12/11/2015 12/11/2015 1 Davison/Feller- Toni Davison IShooting Noise re: Discovery Bay Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2015 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 12/11/2015 12/11/2015 Mari Mullen, Port Townsend Main Street And the WINNERS are Program ... Undated 12/11/2015 Robey Robichaux Copy of Issued Building Permits by Thomas Building Center and Designs by Thomas 12/11/2015 12/11/2015 The Residents of Tala Shore Drive Thank you for a No -Shooting Zone Designation and Signage 12/11/2015 12/14/2015 Pleasant Harbor Marina Resort Notice of a Public Hearing re: Pleasant Harbor Marina Resort 12/12/2015 12/14/2015 NACo (National Association of Counties) This Week in Photos Advisory Message: High Wind Warning for PT Area 12/12/2015 12/12/2015 Thomas Carey Saturday most of the day; Damaging Gusts Possible; Anticipate some Outages and Closures 12/13/2015 12/14/2015 Thomas Carey Christmas Tree Nancy Bickford, Intergovernmental Affairs 12/12/2015 12/14/2015 and Policy Director, Washington Military SEOC SitRep #312-11-15 FINAL Department 12/14/2015 12/14/2015 Joyce & Gary Fell Comment Received after Hearing Comment Deadline re: Animal Control Ordinance 12/14/2015 12/14/2015 NACo (National Association of Counties) The 2016 Interim NACo Resolutions Process Has Begun Holiday 2015 12/14/2015 Jefferson County Human Society Critter Lane Chronicles: News from the Humane Society of Jefferson County Letter re: Jefferson County Unsafe Street Lighting at 12/14/2015 12/14/2015 Handed in during Public Comment Period Paradise Bay Road and South Bay Lane -- An Accident Waiting to Happen Joy Baisch, OPTC Representative, TCC Letter re: Request to consider Events of this past year 12/11/2015 12/14/2015 Representative, Emerald Towns Alliance before deciding on the Distribution of LTAC Funds to Representative Emerald Towns Alliance (ETA) 12/14/2015 21/14/15 Local 20/20 Local 20/20 Announcements for 12/14/15 12/14/2015 12/14/2015 NACo (National Association of Counties) Webinar Update on Landmark Transportation Legislation 12/14/2015 12/14/2015 Mari Mullen, Port Townsend Main Street Need Inspiration? Look Here First! Program 12/14/2015 12/14/2015 David Sullivan, Chair, Jefferson County Comment re: Complain About Shooting Noise Coming Commissioner Across Discovery Bay 12/14/2015 12/14/2015 Joyce & Gary Fell Comments on Animal Control Ordinance Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 2 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2015 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 12/14/2015 12/14/2015 Robin Lawlis, Admin. Program Mgr. Hood HCCC News Release 12-14-15 re: Salmon Recovery Canal Coordinating Council (HCCC) Projects 12/15/2015 12/15/2015 NACo (National Association of Counties) County News Alerts December 15, 2015 12/15/2015 12/15/2015 Washington State Association of Counties Reminder of December 24 Deadline of Post (WSAC) Ordinance 12/15/2015 12/15/2015 Washington State Parks Planning Long -Term planning Continues for South Whidbey State Park 12/15/2015 12/15/2015 David Kaldahl, Jefferson County Facilities PARKING LOT 12/15/2015 12/15/2015 Eric, Earnest Mckinley Widgeon II I Request for Access to Public Records (Public Records Request) 12/15/2015 12/15/2015 NACo (National Association of Counties) National Stepping Up Summit: Deadline Extended Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 3