HomeMy WebLinkAboutM120715District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kler
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of December 7, 2015
Chairman David Sullivan called the meeting to order at the appointed time in the
presence of Commissioner Phil Johnson and Commissioner Kathleen Kler.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
A citizen stated he is the Superintendent of the Chimacum School District and submitted a packet
describing this year's bond proposal. A second citizen urged everyone to vote yes for school levy
bonds;
A citizen stated: 1) The courthouse should have security upgrades; 2) It has been 74 years since the
attack on Pearl Harbor; 3) Elected officials should be ashamed for sending our manufacturing and
industrial base to China; and 4) Americans feel threatened which is why they will vote for Donald
Trump, who is the meanest dog in the fight; and
13 citizens voiced their opinion regarding the Sportsmen's Association Gun Club.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Kler
moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson suggested
the motion be amended to remove and discuss Item No. 9 re: Agreement with Hood Canal Salmon
Enhancement Group; Permission to Enter and Liability of Knotweed Control. Commissioner Kler
amended the motion to remove Item No. 9 and approve the remaining Consent Agenda items as
presented. Commissioner Johnson seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 51-15 re: Closing County Administrative Offices at Noon on Christmas Eve
2. RESOLUTION NO. 52-15 re: HEARING NOTICE: Fourth Quarter 2015 Budget
Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday,
December 21, 2015 at 10:00 a.m. in the Commissioners Chambers
3. HEARING NOTICE re: Proposed Ordinance Banning Sky Lanterns in Unincorporated Jefferson
County and Providing for the Banning of Fireworks in Unincorporated Jefferson County when a
State of Extreme Fire Danger is Declared by Resolution; Hearing Scheduled for Monday,
December 21, 2015 at 10:30 a.m. in the Commissioners Chambers
4. CANCELLATION NOTICE re: County Commissioner Regular Meeting; Scheduled for Monday,
December 28, 2015
5. AGREEMENT re: Conservation Futures Quimper Wildlife Addition; In the Amount of $29,576;
Jefferson County Public Health; Jefferson Land Trust
6. AGREEMENT NO. W2RCPG-1517-JeCoPH-00119 re: Solid Waste Education; In the Amount
of $106,666.66; Jefferson County Public Health; Washington State Department of Ecology (DOE)
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Commissioners Meeting Minutes of December 7, 2015
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AGREEMENT NO. W2RCPG-1517-JeCoEH-00068 re: Solid Waste Enforcement; In the
Amount of $82,866.66; Jefferson County Public Health; Washington State Department of Ecology
(DOE)
AGREEMENT NO. TCPRA-2015-JeCoPH-00011 re: Site Hazard Assessment; In the Amount of
$12,000; Jefferson County Public Health; Washington State Department of Ecology (DOE)
(DELETED) AGREEMENT re: Permission to Enter and Waiver of Liability for Knotweed Control; No
Dollar Amount; Jefferson County Public Health; Hood Canal Salmon Enhancement Group (Approved
later in the minutes)
AGREEMENT re: Community Health Improvement Plan (CHIP) Coordinator; In the Amount of
$25,000; Jefferson County Public Health; Jefferson Healthcare
AGREEMENT NO. W2RCPG-1517-JCPWSW-00014 re: Coordinated Prevention Grant for
Recycling Services; In the Amount of $110,257.33; Jefferson County Public Works; Washington
State Department of Ecology (DOE)
AGREEMENT re: Operation and Maintenance of Two (2) West Valley Road School Zone
Flashing Beacons; No Dollar Amount; Jefferson County Public Works; Chimacum School District
No. 49
AGREEMENT, Amendment No. 1 re: Automotive Fluids Recycling Services; Amount Based on
a Fluctuating Market with an Annual Revenue loss estimate of $5,536; Jefferson County Public
Works; Thermo Fluids, Inc.
AGREEMENT, Change Order No. 5 re: Dowans Creek Road Realignment, County Project No.
CR17993, FEMA 1734 -DR -WA, Grant No. E08-796; To Increase the Amount by $25,735.80 to a
Total Project Amount of $485,830.55; Jefferson County Public Works; Bruch and Bruch
Construction, Inc.
AGREEMENT, Amendment No. 6 re: Indigent Defense Services; Amount not to Exceed
$312,765; Jefferson County Administrator; Jefferson Associated Counsel
AGREEMENT re: Associate Development Organization Services; In the Amount of $12,500 in
2015 and $25,625 in 2016 - 2019; Jefferson County Administrator; Economic Development
Council (EDC) Team Jefferson
Advisory Board Resignation re: Developmental Disabilities Advisory Board; Lesly Sheinbaum
Advisory Board Reappointments (3) re: Developmental Disabilities Advisory Board; Three Year
Terms: 1) Expires March 17, 2018, Carl Hanson; 2) Expires August 13, 2018, Leesa Monroe; and
3) Expires December 24, 2018, Claudia Edmondson
Payment of Jefferson County Vouchers/Warrants Dated November 23, 2015 Totaling
$973,612.10
Payment of Jefferson County Payroll Warrants Dated November 20, 2015 Totaling $72,428.24
and A/P Warrants Done by Payroll Dated November 6, 2015 Totaling $133,001.96 and Dated
November 20, 2015 Totaling $15,830.92
COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their
meeting schedules.
The meeting was recessed at 9:49 a.m. and reconvened at 10:03 a.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of December 7, 2015
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HEARING re: Jefferson County 2016 Budget. County Administrator Philip Morley and
Budget Consultant Anne Sears gave a presentation on the proposed 2016 budget. Revenue is anticipated
to be $46,991,942. The total 2016 recommended Jefferson County Budget is as follows:
General Fund: $17,985,688
50 Other Funds: $34,283,163
TOTAL: $52,268,851
Some funds will be drawing down their unencumbered fund balance, and some major capital projects
are tentatively on the work program for 2016. County Administrator Morley gave a power point
presentation the proposed 2016 budget.
Chairman Sullivan opened the hearing for public testimony.
Bruce Cowan, Port Townsend: He thanked County staff and Elected County Officials for their hard
work on this complicated document. He thanked the Commissioners for the open process and for letting
the public be a part of it.
Steve Willina: He stated that he has concerns regarding the Lodging Tax Advisory Committee (LTAC)
situation. Regarding black market accommodations, uncollected taxes are draining and taking away
revenue from legitimate operators that have been in the County for a long time. He stated that he is a
legitimate operator. Black market accommodations create a loss of affordable housing and tax revenue
for both the State and the County. He believes there is a liability issue for the County. As most of these
operators are not insured, as a regulatory body, the County would be construed as responsible by a loss
prevention lawyer and insurance company in a lawsuit. He recommended that the Commissioners pursue
tightening that leak. He stated that if this situation were to be looked into, the amounts may not be huge,
but they are significant. He guesses that lost revenue is around $150,000 per year. Thank you.
Hearing no further comments, Chairman Sullivan closed the public hearing. He stated that County staff
and departments have managed the budget very well and he believes the public has not seen a decrease
in services.
County Administrator Morley explained that public requests and expectations for improvements to
services and addressing community needs can be hard to meet at times. He noted that the County has
been doing a good job of "keeping the lights on" on existing services, without the capacity to address
emerging appetites and needs of the community. The goal is to try and get ahead a little bit so we can be
a little less "reactive" and a little more "proactive" with the limited resources we have.
Chairman Sullivan stated that when he and Commissioner Johnson came into the office, they were
disciplined with spending, even though there were excess reserves. After the recession hit, they really
saw the value in that. He appreciates the work County Administrator Morley has done in formalizing the
budget policies that allow the County to put money aside and show people that discipline. The
uncertainty with the State and Federal budgets is well known, so it is nice to maintain a buffer. He
understands why some citizens may see this and suggest that it could be spent, but noted that it takes
discipline to not spend reserves and prepare for the future.
Commissioner Kler noted that Quilcene residents came together and were able to coordinate to get work
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Commissioners Meeting Minutes of December 7, 2015
done on their sports court. It was a good example of citizens working together to get a capital project
completed. She added that there are facilities which are deteriorating in the County and the County's
main objective is to address safety issues over aesthetics.
Commissioner Kler discussed the hearing testimony comment regarding black market accommodations
in Jefferson County. She is not sure if the County has the resources to take on this issue, but she
considers it a situation that needs to be addressed. County Administrator Morley invited Mr. Willing and
others to discuss the issue further.
Commissioner Johnson moved to direct staff to prepare a final budget, inclusive of the modifications
brought forward by staff and addressed by County Administrator Morley, and any technical corrections.
Commissioner Kler seconded the motion which carried by a unanimous vote.
DISCUSSION re: Sportsmen's Club Association Agreement: Environmental Health
Director Jared Keefer reviewed the extensive revision to the draft License and Operating Agreement
between Jefferson County and the Jefferson County Sportsmen's Association (JCSA); effective January
1, 2016 — December 31, 2025.
Information provided by Public Health states that the contract under consideration grants license and
operating privileges to JCSA to operate a firing range on Assessor's Parcel No. 001083012. The firing
range would be used in the provision of Hunter Safety training programs and courses, law enforcement
training and recreational range use and program events for JCSA members. Any member of the public is
welcome to become a member, and may visit the range with that intent during open hours.
JCSA shall not deny membership to any person who meets nondiscriminatory membership criteria and
pays associated fees or dues. Law enforcement training will be free of charge. Restrictions forbid
modification to facilities, infrastructure or property without approval of the County; forbid Liens and
Encumbrances; natural resources and mineral reserved are retained by the County; all costs and
expenses related to the property and its users are JCSA's responsibility.
All posted signs must include a phone number to contact should violators use the range outside of posted
hours, and posted signs must indicated day and hours law enforcement uses the premises. The contract
includes indemnifications and provisions for liability insurance. Time of use restrictions are in place,
and the institution of a comprehensive lead management plan to ensure safe lead management for
members and neighboring property owners and the environment is detailed. This license does not
transfer.
Director Keefer stated that training at the JCSA will be free to local law enforcement agencies and they
are the only agencies allowed to use the facilities after dark. He gave a summary of other changes to the
draft agreement made thus far with the Board.
After further discussion, the Board agreed on the following additional edits to the license agreement:
• Section 1, first paragraph: Strike the next to the last sentence and replace with "The JCSA must
receive prior written County approval of any proposed changes in use of the property."
• Section 4, paragraph C, subsection A: Add language that states "or dusk (whichever is earlier)"
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Commissioners Meeting Minutes of December 7, 2015
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Commissioner Johnson moved to approve a license agreement with the Jefferson County Sportsmen's
Club Association as edited. Commissioner Kler seconded the motion with the encouragement to
continue with good neighborhood relations, which carried by a unanimous vote.
The meeting was recessed at 11:48 a.m. and reconvened at 1:31 p.m. with all three
Commissioners present.
DISCUSSION re: Courthouse Security: Sheriff David Stanko, Judge Keith Harper,
Judge Jill Landes, Auditor Rose Ann Carroll, Clerk Ruth Gordon, District Court Administrator Tracie
Bick and Lead Assessor Technician Sherrie Shold attended an impromptu discussion with the
Commissioners and County Administrator Philip Morley regarding security in the courthouse.
The Elected Officials urged the Board of County Commissioners (BOCC) to take immediate action on
securing the courthouse to prevent attacks on staff and for the interest of public safety. It was noted that
there is budgeting in the fourth quarter of 2016 for courthouse security, but those in attendance at the
meeting requested measures be taken immediately.
County Administrator Morley thanked those who expressed concern and for putting the issue on the
table.
UPDATE re: North Pacific Coast Marine Resources Committee (NPC MRC):
Environmental Specialist Tami Pokorny and NPC MRC member Jill Silver updated the Commissioners
on the committee's activities.
DISCUSSION re: AGREEMENT re: and Approval of Permission to Enter and Waiver
of Liability for Knotweed Control, Hood Canal Salmon Enhancement Group; (Consent Agenda Item
No. 9): Commissioner Johnson requested item be removed from the Consent Agenda so he could have a
chance to address his questions. Having satisfied his concerns, he moved to approve the Agreement
regarding Permission to Enter and Waiver of Liability for Knotweed Control with Hood Canal Salmon
Enhancement Group. Commissioner Kler seconded the motion which carried by a unanimous vote.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Miscellaneous Items:
• North Pacific Coast Marine Resources Committee (NPC MRC); continued discussion.
• Boards and Commissions.
The meeting was recessed at 11:48 a.m. and reconvened at 1:31 p.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of December 7, 2015
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Miscellaneous Items - continued:
• Courthouse Security.
• Island County legal representation.
• Future climate issue.
NOTICE OFADJOURNMENT. Commissioner Kler moved to adjourn the meeting at
4:20 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
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SEAL:
ATTEST:
Carol n A e glT
Y rY
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF"MMISSIONERS
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.Chair
Phil Johnson, Member
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Kathleen Kler, Memb�er�
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