The URL can be used to link to this page

Home My WebLink About101016_ra01JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of Commissioners FROM: Leslie Locke, Executive Assistant DATE: October 10, 2016 RE: HEARING re: Proposed 2016 Third Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2016 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on September 28 and October 5, 2016. The requests are summarized below: GENERAL FUND 001-010-000 ASSESSOR $49,547 $49,547 PACS Mobile - professional services and ipads 001-021-000 ELECTIONS $0 $50,587 $50,587 Presidential Primary 001-080-000 DISTRICTCOURT $11,909 $11,909 Reimburse Trust account for service fee changes 2006 to 2010 001-151-000 CORONER $11,000 $11,000 Autopsy costs 001-180-000 "SHERIFF'S DEPT. (see note) $18,084 $18,084 Additional costs for car cameras, reduce prof services 001-261-000 OPERATING TRANSFERS $689,220 $689,220 Transfer PILT funds to Roads and Cap. Imprv.; Health -1 time trans 001-270-000 NON -DEPARTMENTAL $39,860 $24,283 $64,143 Public Defense Contract 7-1-16, legal services Total General Fund $819,620 $74,870 $894,490 SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS 105-000-010 AUDITOR'S O & M AMOUNT $28,717 New Server, move to sequel, maintenance agreement 108-000-010 WSU COOPERATIVE EXTENSION $1,100 $52,000 $53,100 Small farms prof. serv., nox. weeds admin. & building rent 127-000-010 PUBLIC HEALTH FROM $33,020 Director salary 135-000-010 JEFFERSON COUNTY DRUG FUNS $7,100 $7,100 Maint. Contract forensic cell phone software for Sheriffs Office 142-000-010 PUBLIC DEFENSE FUNDING UNENCUMB $8,283 Public Defense Contract 7-1-16 174-000-010 PARKS AND RECREATION $21,202 $21,202 Memorial field lighting repair, additional repairs at County parks 175-000-010 PARKS IMPROVEMENT FUND ERED FUND $4,500 lodging tax for camping fees not budgeted 302-000-010 CAPITAL IMPROVEMENT FUND $650,000 FUND# FUND NAME BALANCE REVENUE EXPENSE NOTES GENERAL FUND 001-010-000 ASSESSOR $49,547 $49,547 PACS Mobile - professional services and ipads 001-021-000 ELECTIONS $0 $50,587 $50,587 Presidential Primary 001-080-000 DISTRICTCOURT $11,909 $11,909 Reimburse Trust account for service fee changes 2006 to 2010 001-151-000 CORONER $11,000 $11,000 Autopsy costs 001-180-000 "SHERIFF'S DEPT. (see note) $18,084 $18,084 Additional costs for car cameras, reduce prof services 001-261-000 OPERATING TRANSFERS $689,220 $689,220 Transfer PILT funds to Roads and Cap. Imprv.; Health -1 time trans 001-270-000 NON -DEPARTMENTAL $39,860 $24,283 $64,143 Public Defense Contract 7-1-16, legal services Total General Fund $819,620 $74,870 $894,490 SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS 105-000-010 AUDITOR'S O & M $28,717 $28,717 New Server, move to sequel, maintenance agreement 108-000-010 WSU COOPERATIVE EXTENSION $1,100 $52,000 $53,100 Small farms prof. serv., nox. weeds admin. & building rent 127-000-010 PUBLIC HEALTH $33,020 $33,020 Director salary 135-000-010 JEFFERSON COUNTY DRUG FUNS $7,100 $7,100 Maint. Contract forensic cell phone software for Sheriffs Office 142-000-010 PUBLIC DEFENSE FUNDING $8,283 $8,283 Public Defense Contract 7-1-16 174-000-010 PARKS AND RECREATION $21,202 $21,202 Memorial field lighting repair, additional repairs at County parks 175-000-010 PARKS IMPROVEMENT FUND $4,500 $4,500 lodging tax for camping fees not budgeted 302-000-010 CAPITAL IMPROVEMENT FUND $650,000 $650,000 Loan to Road Fund 306-000-010 PUBLIC INFRASTRUCTURE FUND $29,107 $29,107 Transfer 2015 sales tax funds recv. over budget to Tri -Area sewer fn 401-000-010 SOLID WASTE FUND $151,000 $151,000 addtl costs for painting trans station, prof services for longhaul, othE 404-000-010 YARD WASTE EDUCATION $2,231 $2,231 composting workshops 505-000-010 EMPLOYEE BENEFIT RESERVE $44,000 $44,000 Retirement costs Total Other Funds $980,260 $52,000 $1,032,260 "Note: The Sheriffs request has been reduced $22,000 from the original advertised request. Their appropriation for body cameras was deleted at their request and is included in their 2017 preliminary budget submittal. FISCAL IMPACT: See attached department requests. RECOMMENDATION: Hear testimony and consider approval of a resolution to adopt the 3rd quarter supplemental budget appropriations. REVIEWED WED BY: P ' i ore, C unty Administra Date STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. COUNTY DEPARTMENTS } WHEREAS, the Jefferson County Board of Commissioners did on the 26' day of September, 2016 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 26t' day of September, 2016, set a hearing on said need for the 10' day of October, 2016, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on September 28 and October 5, 2016 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: SEAL: GENERAL FUN D 001-010-000 ASSESSOR 001-021-000 ELECTIONS 001-080-000 DISTRICT COURT 001-151-000 CORONER 001-180-000 SHERIFF'S DEPT. 001-261-000 OPERATING TRANSFERS 001-270-000 NON -DEPARTMENTAL $49,547 $0 $11,909 $11,000 $18,084 $689,220 $39,860 $50,587 $24,283 AMOUNT FROM Total General Fund $819,620 $74,870 $894,490 UNENCUMBERED 105-000-010 FUND # FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUN D 001-010-000 ASSESSOR 001-021-000 ELECTIONS 001-080-000 DISTRICT COURT 001-151-000 CORONER 001-180-000 SHERIFF'S DEPT. 001-261-000 OPERATING TRANSFERS 001-270-000 NON -DEPARTMENTAL $49,547 $0 $11,909 $11,000 $18,084 $689,220 $39,860 $50,587 $24,283 $49,547 $50,587 $11,909 $11,000 $18,084 $689,220 $64,143 Total General Fund $819,620 $74,870 $894,490 SPECIAL REVENUE/ CAPITAL/ ENTERPRISE/ INTERNAL SERVICE FUNDS 105-000-010 AUDITOR'S O & M $28,717 $28,717 108-000-010 WSU COOPERATIVE EXTENSION $1,100 $52,000 $53,100 127-000-010 PUBLIC HEALTH $33,020 $33,020 135-000-010 JEFFERSON COUNTY DRUG FUND $7,100 $7,100 142-000-010 PUBLIC DEFENSE FUNDING $8,283 $8,283 174-000-010 PARKS AND RECREATION $21,202 $21,202 175-000-010 PARKS IMPROVEMENT FUND $4,500 $4,500 302-000-010 CAPITAL IMPROVEMENT FUND $650,000 $650,000 306-000-010 PUBLIC INFRASTRUCTURE FUND $29,107 $29,107 401-000-010 SOLID WASTE FUND $151,000 $151,000 404-000-010 YARD WASTE EDUCATION $2,231 $2,231 505-000-010 EMPLOYEE BENEFIT RESERVE $44,000 $44,000 Total Other Funds $980,260 $52,000 $1,032,260 APPROVED this 10' day of October, 2016. JEFFERSON COUNTY BOARD OF COMMISSIONERS ATTEST: Carolyn Avery, Deputy Clerk of the Board Kathleen Kler, Chair Phil Johnson, Member David Sullivan, Member Oc'AL&A 9 113)j(, Aywle- 5 - TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Assessor's Office / 001 General Department/Fund Name Date: 09/13/2016 001010000 Fund Number ULF J-3 2W Commissioners: (check all that apply) ✓❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget 51424.41.0000 Professional Services $51,465.00 $0.00 51424.35.0000 $0.00 $3,041.07 $3,641.07 $0.00 $0.00 SK a NCR, w� r $0.00 Nis,A�R $0.00 $0.00 z, 1W yL7'' BARS # Expenditure Description Current Budget Revision New Budget 51424.41.0000 Professional Services $51,465.00 $46,506.00 $97,971.00 51424.35.0000 Small Tools and Equipment $600.00 $3,041.07 $3,641.07 $0.00 $0.00 $0.00 L p s n- „s4�iili,6a: z o,„7'1 $52 065.00 „ $49,547.071 $101,612.07 for ADaroDriati extensive research and discussion, we are ready to move forward with PACS Mobile. Harris Govern ($42,665.84 + tax) Verizon - 3 Ipads ($929.99 + tax) *Resubmitted to make corrections, revision amount remains the same as the original. *Jeff Chapman is out of the office today, Appropriation Form signed by Sherrie Shold, Chief Deputy Respectfully submitted, 06 Not S I TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Elections Department/Fund Name pq,,SWwnker9,2016 RFO V irl", 001-021-000 Fund NurWr 0 7 2016 Commissioners: (check all that apply) F 1 Q Please be advised that after a thorough examination of my current budget it.; appears that the ,amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of"'all the expenditures within the department budget with respect to present and future needs I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount7 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of 460, b-7% "r to include this new revenue in the budget this year as outlined below. BARS # Expenditure Description Current Budget Revision New Budget 51170.42.0010 Postage $7,528.00 $5,384.00 $12,912.00 51170.49.0020 Printing - Ballots & Envelopes $39,500.00 $32,690.00 $72,190.00 51170.91.0000 Professional Services $21,000.00 $7,513.00 $28,513.00 51170.10.0600 1 Clk Hire Processing Board Wages $2,500.001 $5,000.001 $7,500.00 $0.00 $70,528.00 $50,587.00 $121,115.00 Keason for During the preparation of the 2016 budget, whether or not the Presidential Primary would be held was still not decided by the State of Washington. approval of 2016 budget in December, 2015, we were advised that the Presidential Primary would take place. expenditures and revenue to be received need to be added to the 2016 budget. Respectfully submitted, Q t _ ccl 5. 113 It TO: BOARD OF k4y CO MISSIONERS Date: Sla,31410 RE: Request For Budget Appropriation/Extension and Amendment District Court 001 080 000 Department/Fund Name Fund Number Commissioners: (check all that apply) A t !G 2 9 2016 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year expenditures within the department budget with respect to present andt° d�Chi4i�m vs Therefore, I request an appropriation and budget extension in the amount 00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ✓ ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget TBD $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 }w a# t *e_ s ar $0.00 $11,908.37 $11,908.37 $0.00 11." a $0.00 $0.001 $0.00 BARS # Expenditure Description Current Revision New Budget Budget TBD $0.00 $11,908.37 $11,908.37 $0.00 $0.00 $0.00 $0.00 }w a# t *e_ s ar $0.00 $11,908.37 $11,908.37 11." for A In 2006 District Court entered into a contract with Orion Payment Systems for credit card processing by Modern Payments. ;This contract was reviewed and approved by Judge Huth, Civil Attorney David Alvarez and, County Administrator Fischbach. The contract stated that District Court is not responsible for any processing fees. At some point Modern Payment sold the contract to Pivotal Payments a Canadian Company which started taking fees from our payments. For example, if someone paid a ticket for $100 and the fee was $4.00 Pivotal would only send the court $96.00. District Court was not notified of this sale although Pivotal stated they had notified us. This fee went undetected until 2010 when a discrepancy brought it to the attention of the Court Administrator. At that time District Court Administrator Bick attempted to track down where the short fall came from. District Court has since canceled the contract with Pivotal Payments and uses another company for credit card payments. District Court has spent well over a year trying to identify the cases that Pivotal did not send full payment as well as trying to get Pivotal to send the funds they held back. Pivotal has refused to do so and it is costing the county more time and money to R pectfully ubmitted, udge Jill Landes and Tracie Bick In 2006 District Court entered into a contract with Orion Payment Systems for credit card processing by Modern Payments. This contract was reviewed and approved by Judge Huth, Civil Attorney David Alvarez and, County Administrator Fischbach. The contract stated that District Court is not responsible for any processing fees. At some point Modern Payment sold the contract to Pivotal Payments a Canadian Company which started taking fees from our payments. For example, if someone paid a ticket for $100 and the fee was $4.00 Pivotal would only send the court $96.00. District Court was not notified of this sale although Pivotal stated they had notified us. This fee went undetected until 2010 when a discrepancy brought it to the attention of the Court Administrator. At that time District Court Administrator Bick attempted to track down where the short fall came from. District Court has since canceled the contract with Pivotal Payments and uses another company for credit card payments. District Court has spent well over a year trying to identify the cases that Pivotal did not send full payment as well as trying to get Pivotal to send the funds they held back. Pivotal has refused to do so and it is costing the county more time and money to go back identify each case than it would to an appropriation to bring the trust account into balance. PfV1A TO: BOARD OF COUNTY COMMISSIONERS Date: September 16, 2016 RE: Request for Budget Appropriation/Extension and Amendment Coroner Department/Fund Name Commissioners: (mark all that apply with an "X") 001-151-000 Fund Number FRI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $11,000 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8 Yes No E7 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BUDGET BARS Revenue # Description CURRENT REVISION 1AMENDED $0 1 $0 —Autopsies $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 56320.41.0010 $23,000 $11,000 $34,000 —Autopsies $0 $0 $0 $0 TOTAL EXPENDITURE $23,0001 $11,0001 $34,000 Reason for Appropriation/Extension Cost for autopsies are exceeding budget Respectfully Submitted, E �effcial/Department Head Signature -- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Sheriff's Office/General Fund Department/Fund Name Commissioners: (mark all that apply with an "X") Date: September 12, 2016 001 180 Fund Number F 7x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $40,084 j QX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes x No u Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $R BUDGET BARS Revenue # Description CURRENT IREVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for The original COBAN estimate was for 19 car camera systems with standard definition video. After reviewing both COBAN and another vendor's product, it was decided that HD video was important to accurate recording of events. The current budget will pay for 14 car camera systems with High Definition cameras. So that each deputy's vehicle is equipped, there will be a $30,000 charge for an additional 5 complete car camera Not included in our original estimate was a video storage server and redacting software. We would also like to purchase 19 body cameras $22,000), the redacting software and video storage server as part of this one time request. During 02 appropriations, we requested $20,000 for Strategic Planning. As a result of New World implementation and conflicting schedules, the 9 sessions have been delayed until 2017. We would like to defer this expenditure until 2017 and replace it in 2016 with the body cameras. Elected Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59421.64.0010 5 additional car cameras stems $83,500 $30,000 $113,500 59421.64.0010 Server for car and body camera video $6,039 $6,039 59421.64.0010 Adobe Video redacting software $2,045 $2,045 19 Body Gamei a and -warranty.---— — —. _ $22,000 , 52110.41.0015 Strategic Planning $20,000 -$20,000 $0 TOTAL EXPENDITUR—El $103,5001 $40,0841 $143,584 Reason for The original COBAN estimate was for 19 car camera systems with standard definition video. After reviewing both COBAN and another vendor's product, it was decided that HD video was important to accurate recording of events. The current budget will pay for 14 car camera systems with High Definition cameras. So that each deputy's vehicle is equipped, there will be a $30,000 charge for an additional 5 complete car camera Not included in our original estimate was a video storage server and redacting software. We would also like to purchase 19 body cameras $22,000), the redacting software and video storage server as part of this one time request. During 02 appropriations, we requested $20,000 for Strategic Planning. As a result of New World implementation and conflicting schedules, the 9 sessions have been delayed until 2017. We would like to defer this expenditure until 2017 and replace it in 2016 with the body cameras. Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: September 21, 2015 RE: Request for Budget Appropriation/Extension and Amendment Operating Transfers Department/Fund Name Commissioners: (mark all that apply with an 'X') 001-261-000 Fund Number 7X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $689,220 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: —$$0 Reason for Appropriation/Extension 1) Transfer a portion of PILT funds (payment in lieu of taxes -federal government) received over budgeted amount to Capital Improvement Fund and to Road Fund. 2) The transfer to the Road fund includes $350,000 of PILT funs towards Undie Road project and $6,200 to backfill the amount Roads received in 2016 of Secure Rural Schools funds of $459,872 equal to amount of Secure Rural School Funds received by Roads in 2013 of $466,000. 3) Transfer to Public Health is one-time transfer for difference between budgeted and actual salary and benefit cost for Health Director position in 2016. Respectfulitted, Elected ficial/Depart._ _H.ead Signatu BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 Description $0 $0 $0 59700.00.0350 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension 1) Transfer a portion of PILT funds (payment in lieu of taxes -federal government) received over budgeted amount to Capital Improvement Fund and to Road Fund. 2) The transfer to the Road fund includes $350,000 of PILT funs towards Undie Road project and $6,200 to backfill the amount Roads received in 2016 of Secure Rural Schools funds of $459,872 equal to amount of Secure Rural School Funds received by Roads in 2013 of $466,000. 3) Transfer to Public Health is one-time transfer for difference between budgeted and actual salary and benefit cost for Health Director position in 2016. Respectfulitted, Elected ficial/Depart._ _H.ead Signatu BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0350 Transfer to Capital Im rovement Fund 302 1 $0 $300,000 $300,000 59700.00.0180 Transfer to Road Fund 2 $0 $356,200 $356,200 59700.00.0160 Transfer to Public Health 3 $668,200 $33,020 $701,220 $0 $0 TOTAL EXPENDITURE $668,2001 $689,220 $1,357,420 Reason for Appropriation/Extension 1) Transfer a portion of PILT funds (payment in lieu of taxes -federal government) received over budgeted amount to Capital Improvement Fund and to Road Fund. 2) The transfer to the Road fund includes $350,000 of PILT funs towards Undie Road project and $6,200 to backfill the amount Roads received in 2016 of Secure Rural Schools funds of $459,872 equal to amount of Secure Rural School Funds received by Roads in 2013 of $466,000. 3) Transfer to Public Health is one-time transfer for difference between budgeted and actual salary and benefit cost for Health Director position in 2016. Respectfulitted, Elected ficial/Depart._ _H.ead Signatu TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Non -Departmental Department/Fund Name Commissioners: (mark all that apply with an "X") Date: September 12. 2016 001-270-000 SEP l 2�1 Fund Number FX Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $64,143 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $24,283 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 39700.00.0142 Transfer In -Public Defense Fund $0 $24,283 $24,283 REVISION $0 T1 281.41.0002 $0 $9,860 $0 TOTAL REVENUE $0 $24,283 $24,283 Reason for Appropriation/Extension (1) Appropriate additional amount per Public Defense Contract beginning 7-1-2016. (2) Appropriate costs for Investigative/Social Work per Public Defense Contract. These costs, previously paid for from Public Defense Fund 142 will now be paid out of non -departmental budget. The investigative/social work costs are paid for by pubic defense improvement funds through The WA Office of Public Defense. (3) County outside legal assistance for 2016 is exceeding budgeted amount. Elected OfficiallDep-cVM_ ntElead"Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED T1 281.41.0002 Public Defender 1 $550,000 $9,860 $559,860 51281.41.0004 Investigative/Social Work 2 $0 $24,283 $24,283 51510.41.0010 Legal -Special Attorney Fees 3 $100,000 $30,000 $130,000 $0 $0 TOTAL EXPENDITUREJ $650,0001 $64,1431 $714,143 Reason for Appropriation/Extension (1) Appropriate additional amount per Public Defense Contract beginning 7-1-2016. (2) Appropriate costs for Investigative/Social Work per Public Defense Contract. These costs, previously paid for from Public Defense Fund 142 will now be paid out of non -departmental budget. The investigative/social work costs are paid for by pubic defense improvement funds through The WA Office of Public Defense. (3) County outside legal assistance for 2016 is exceeding budgeted amount. Elected OfficiallDep-cVM_ ntElead"Signature A-�'j 9 13 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Auditor's O&M Department/Fund Name _ 0,Effi, r' ._ r+, .016 105-000-010 cr 2N Fund Numbe Commissioners: (check all that apply) JEFFERSON COUNTY 0 Please be advised that after a thorough examination of my current budget it- 0e4ts; that [loe�ta the am6dnt a,is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Expenditure Description Current Budget Current New Budget BARS # Revenue Description $12,973.00 Revision New Budget 59414.64.0010 Capital Equipment $0.00 Budget $15,744.00 $0.00 $0.00 $0.00 00- $42,000.001 $28,717.00 $0.00 �I� ',� z9°�� 0,0 $0.00 $0.00 $0.00 --r F -, ._0 ��u� BARS # Expenditure Description Current Budget Revision New Budget 51410.48.0020 Maintenance Agreement $42,000.00 $12,973.00 $54,973.00 59414.64.0010 Capital Equipment $0.00 $15,744.00 $15,744.00 $0.00 $0.00 $0.00 00- $42,000.001 $28,717.00 $70,717.00 Keason for Server was needed for recording --- running out of room. With Oracle no longer being supported, had to move to Sequel. E Docs Recording Maintenance Agreement and Equipment not in initial budget. Respectfully submitted, ec-'.I�d '91151/b pnoe5 SEP 15 2016 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment WSU Jefferson County Cooperative Extension 108 Department/Fund Name Fund Number Date: 9/1/2016 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore, I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s) outlined below. Q For funds other than Current Expense -- is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS # Revenue Description p Current Budget Revision New Budget NOXIOUS WEED CONTROL, INDIRECT $20,000.00 $20,000.00 347.10.00.0070 COOP EXT SERVICE FETES $32,000.00 $32,000.00 $20,100.00 57121.41.0043 $0.00 $20,000.00 $16,000.00 $0.00 TOTAL REVENUE $0.001 $52,000.00 $52,000.00 BARS # Expenditure p Description p Current Budget Revision New Budget 57121.41.0040 4-H AGENT $20,000.00 $100.00 $20,100.00 57121.41.0043 TWIN VISTA MOA $20,000.00 $16,000.00 $36,000.00 57121.41.0044 SMALL FARMS MOA $20,000.00 $16,000.00 $36,000.00 57121.45.0010 BUILDING RENT -EXTENSION $27,000.00 $1,000.00 $28,000.00 NOXIOUS WEED CONTROL INDIRECT $20,000.00 $20,000.00 TOTAL EXPENDITURE $87,000.00 $53,100.00 $140,100.00 Reason for Appropriation/Extension In budgeting for 2016, the amount submitted for 4-H Agent; Twin Vista MOA and Small Farms MOA is the Jefferson County ,portion of the MOA, the error is the submitted amount was that the total cost: JC portion+Community MOA Support was not entered as the budgeted amount. Revenue funds from our Community MOA Support has been in coming into Revenue line Coop Extension Service Fees, throughout 2016 and will support the expenditure line readjustment. This appropriation will bring the budget amount up to the true expenditure amount for 2016. Our I3uilding Rent -Extension budget is short due to the increasing CP -U with the Port of Port Townsend. Noxious Weed Control Indirect Revenue and Expenditure lines are to facilitate the pay -back transaction from Noxious Weed Control board for being housed under WSU Cooperative Extension, facilities and staff for basic operations. Using a base rate of 0.1340% instead of the approved county rate of 0.21 %. Re pectfu ly submitted, Laura Lewis, Dorector TO: BOARD OF COUNTY COMMISSIONERS Date: September 21, 2016 RE: Request for Budget Appropriation/Extension and Amendment Department/Fund Name Public Health Commissioners: (mark all that apply with an 'X') Fund Number 127 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $33,020 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes R RX No t^I Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $33,020 BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 39700.00.0160 Transfer from GF - Public Health $580,357 $32,282 $612,639 19700.10.0368 Transfer from GH - PH One Time $738 $738 56200.10.0040 $0 $27,851 $0 TOTAL REVENUE $580,357 $33,020 $613,377 Reason for AppropriationJExtension Upon former director retiring, wages and benefits were reduced in the 2016 budget to reflect hiring a replacement at the entry level position. JCPH is asking for the county to cover the difference between what was budgeted and what was settled on once the new director was hired (Range 22, top step). The 2016 budget included an estimate for window film of $3000. The actual estimate received was slightly above that amount so an additonal $738.00 is being requested to cover the additional cost This will enable the health department to have window film installed on specific windows to reduce/eliminate areas from being viewed by the public while still allowing for light to come through windows Resp fully Sub 'tted, Elected Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 56200.10.0040 Public Health Director - wages $76,014 $27,851 $103,865 56200.20.0040 Benefits - Admin $26.574 $4,431 $31,005 56200.31.0032 Decorative Films $3,000 $738 $3,738 $0 $0 TOTAL EXPENDITURE $0 $33,020 $0 Reason for AppropriationJExtension Upon former director retiring, wages and benefits were reduced in the 2016 budget to reflect hiring a replacement at the entry level position. JCPH is asking for the county to cover the difference between what was budgeted and what was settled on once the new director was hired (Range 22, top step). The 2016 budget included an estimate for window film of $3000. The actual estimate received was slightly above that amount so an additonal $738.00 is being requested to cover the additional cost This will enable the health department to have window film installed on specific windows to reduce/eliminate areas from being viewed by the public while still allowing for light to come through windows Resp fully Sub 'tted, Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Jefferson County Drug Fund Department/Fund Name 135-000-010 Fund Number Date: September 9, 2016 Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount for this current year for the reason(s) outlined below. ✓❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget 51510.41.0000 OFFICE & OPERATING SUPPLIES $7,100.00 $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE $0.001$0.001 $0.00 BARS # Expenditure Description Current Revision Budget New Budget 51510.41.0000 OFFICE & OPERATING SUPPLIES $7,100.00 $7,100.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE $0.00 $7,100.00 $7,100.00 Reason for Appropriation/Extension Maintenance costs for forensic cell phone software used by Sheriffs Office in drug investigations. This was budgeted in the 2015 budget but paid in 2016. -1 1 13116 NY , S . TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Public Defense Funding Department/Fund Name Commissioners: (mark all that apply with an "X") Date: September 12, 2016 142-000-010 Fund Number 01J, f 2 2016 FX Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of.- $8,28 f:$8,28 FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8X Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51281.41.0000 Professional Services $35,000 -$16,000 $19,000 59700.00.0001 Transfer Out - General Fund -non -dept. $24,283 $24,283 $0 $0 $0 TOTAL EXPENDITURE $35,0001 $8,2831 $43,283 Reason for Appropriation/Extension :osts for investigative services paid for with funds from the WA Office Of Public Defense are now be paid out of the eneral fund with a transfer from the Public Defense Fund to cover costs. Official/D6partm-)nt Head Signature cc,, Aut-c , 131/6 A me- 5. TO: BOARD OF COUN Y COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Public Works, Parks & Recreation Department/Fund Name Commissioners: (mark all that apply with an "X") Date: September 2, 2016 174.000.010 cPP c �n1-zvr�— Fund Number FX Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $21,202 El For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension The lighting system at Memorial Field failed and was partially repaired. A grant to replace the lights was written on short -notice which required additional admin staff support. Difficulty was encountered recruiting a camp -host for Oak Bay Campground and a caretaker for HJ Carroll Park which increased expenditures on both advertising and maintenance clerk -hire. Numerous mission critical and safety repairs were required in the parks including the backstop at Irondale Community Park, danger tree work throughout the parks system, a safety light at HJ Carroll Park, outlets at the Rotary Pavillion, irrigation system at HJ Carroll, and new fire rings for Lake Leland Campground. Athletic field treatments were applied to increase durability including additional sand, and treatment for broadleafs. High levels of park use required additional vault toilet pumping. Respectfully Submitted, Elected Official/Department Hea BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 57520.48.0000 Mem Fld Repair and Maint. $3,000 $2,845 $5,845 57680.10.0000 Parks -Salaries & Wages $91,661 $2,479 $94,140 57680.44.0000 Advertising $1,500 $1,855 $3,355-- 57680.48.0000 Parks Repair and Maint. $6,000 $14,023 $20,023 $0 $0 TOTAL EXPENDITURE $102,1611 $21,202 $123,363 Reason for Appropriation/Extension The lighting system at Memorial Field failed and was partially repaired. A grant to replace the lights was written on short -notice which required additional admin staff support. Difficulty was encountered recruiting a camp -host for Oak Bay Campground and a caretaker for HJ Carroll Park which increased expenditures on both advertising and maintenance clerk -hire. Numerous mission critical and safety repairs were required in the parks including the backstop at Irondale Community Park, danger tree work throughout the parks system, a safety light at HJ Carroll Park, outlets at the Rotary Pavillion, irrigation system at HJ Carroll, and new fire rings for Lake Leland Campground. Athletic field treatments were applied to increase durability including additional sand, and treatment for broadleafs. High levels of park use required additional vault toilet pumping. Respectfully Submitted, Elected Official/Department Hea Aw)-e S . `11 31l TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment PARKS IMPROVEMENT FUND Department/Fund Name Commissioners: (mark all that apply with an "X") 1:4 F C'I've' IF, Date: September 7, 2016 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No a A0 ,1 2016 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 1 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 57630.49.0000 MISCELLANEOUS $0 $4,500 $4,500 $0 $0 $0 TOTAL EXPENDITURE $0 $4,5001 $4,500 Reason for Appropriation/Extension Lodging tax for camping fees received at Jefferson County Parks and Recreation campground facilities was not budgeted for. Actual revenues from camping fees have exceeded budgeted revenues. itted, Elected Official/Department Head Signature 31/6 Noe, , TO: BOARD OF OUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Capital Improvement Fund Department/Fund Name Commissioners: (mark all that apply with an "X") Date: September 12, 2016 302-000-010 Fund Number 12201F OX Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $650,000 FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No F7 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 58110.00.0000 Interfund Loan to Road Fund $650,000 $650,000 $0 $0 $0 TOTAL EXPENDITURE $0 $650,000 $650,000 Keason for Appropriation/Extension Loan to Road Fund for Undie Road project as approved by Resolution 24-16, June 13, 2016. fected Off iciop j ment Head Signature Cc i eY)Y-e- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Public Infrastructure Fund Department/Fund Name Commissioners: (mark all that apply with an "X") Date: September 12, 2016 306-000-010 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of. - $29,107 f:$29,107 ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0405 Transfer to Tri -Area Sewer $170,000 $29,107 $199,107 $0 $0 $0 $0 TOTAL EXPENDITUREJ $170,000 $29,107 $199,107 Reason for Appropriation/Extension By resolution, 50% of the annual Rural County Sales and Use Tax received into the Public Infrastructure fund is transfered to the Tri -Area Sewer fund 405. This appropriation is to transfer an additional $29,107 to the Tri -Area Sewer fund, which represents 50% of the sales tax received over the budgeted amount for 2015. The remaining 50% of sales tax received over budgeted will stay in the fund for future project allocation through the normal PIF allocation process. Offic A�Al4roe- S ,46 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Date: September 9, 2016 Public Works, Solid Waste 401000010 �6-' (j 9 2plE Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") FX Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $151,000 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8X Yes No El Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension Actual tonnages through July 2016 exceed projected 2016 tonnages based on 2015 actuals by 7% causing disposal costs in Professional Services - Long Haul and taxes in Miscellaneous to exceed budgeted amounts. Actual tonnages of City Yard Waste exceeded 2016 projected tonnages as well causing a revision request to City Yard Waste Fees. A revision to Repair and Maintenance at the transfer station faciltiy is requested due mainly to unexpected repairs to scales, closed landfill gas flare, leachate tank and maintenance on waste packing crane. Capital Outlay - Buildings actual costs of sandblast and paint project including the Transfer Station and Moderate Risk Waste buildings exceeded budgeted estimate amounts by about 15%. RespectfuX Submitted, Elected Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53700.41.0010 Professional Services -Long Haul $1,154,062 $61,000 $1,215,062 53700.48.0000 Repair & Maintenance $16,500 $17,000 $33,500 53700.49.0000 Miscellaneous $85,000 $8,000 $93,000 59437.62.0000 Capital Outlay - Buildings $308,575 $55,000 $363,575 53700.52.0000 City Yardwaste Fees $62,2001 $10,000 $72,200 TOTAL EXPENDITURE $1,626,.3371 $151,000 $1,777,337 Reason for Appropriation/Extension Actual tonnages through July 2016 exceed projected 2016 tonnages based on 2015 actuals by 7% causing disposal costs in Professional Services - Long Haul and taxes in Miscellaneous to exceed budgeted amounts. Actual tonnages of City Yard Waste exceeded 2016 projected tonnages as well causing a revision request to City Yard Waste Fees. A revision to Repair and Maintenance at the transfer station faciltiy is requested due mainly to unexpected repairs to scales, closed landfill gas flare, leachate tank and maintenance on waste packing crane. Capital Outlay - Buildings actual costs of sandblast and paint project including the Transfer Station and Moderate Risk Waste buildings exceeded budgeted estimate amounts by about 15%. RespectfuX Submitted, Elected Signature LC OJ Rnot- TO: BOARD OF COLIN COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Public Works, Yard Waste Education Department/Fund Name Commissioners: (mark all that apply with an "X") Date: September 9th, 2016 404000010 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $2,231 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53720.91.0000 Interfund Professional Services $0 $2,231 $2,231 $0 $0 $0 TOTAL EXPENDITURE $0 $2,231 $2,231 Reason for Appropriation/Extension Four educational workshops on backyard composting conducted from May to June exceeded program estimated costs budgeted for 2016. These workshops are a part of the Interlocal Agreement Between City Of Port Townsend and Jefferson County For Biosolids Composting Facility education program. Respectfully Subffii Elected Official/Depa-ftment Head Sig aoy- W TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Employee Benefit Reserve Department/Fund Name Commissioners: (mark all that apply with an "X") Date: September 12, 2016 5m-000-010 SEP 12 2016 Fund Number ❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $44,000 ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No El Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: — I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension (1) Payment to Department of Retirement for excess compensation for retiring employees exceeded budgeted amount. (2) Reimbursement from Employee Benefit Reserve fund 505 to departments for retirement related costs per resolution 11-14, is estimated to be higher than budgeted for 2016. Elected Offibiatffepartmenad i nature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51721.41.0000 DRS Claims 1 $15,000 $24,000 $39,000 59700.00.1114 Transfers Out to other funds 2 $100,000 $20,000 $120,000 $0 $0 TOTAL EXPENDITUREJ $115,0001 44,000 $44,0001' $159,000 Reason for Appropriation/Extension (1) Payment to Department of Retirement for excess compensation for retiring employees exceeded budgeted amount. (2) Reimbursement from Employee Benefit Reserve fund 505 to departments for retirement related costs per resolution 11-14, is estimated to be higher than budgeted for 2016. Elected Offibiatffepartmenad i nature