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HomeMy WebLinkAboutM072516District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of July 25, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen voiced his concern over logging in the Port Ludlow Master Planned Resort; • A citizen gave Presidential poll statistics and his opinion on Syrian refugees and Muslim culture; and • A citizen gave history between Jefferson County and the Quinault Indian Nation. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. RESOLUTION NO. 32-16 re: Establishing Objectives and Procedures for the 2017 County Budget 2. Advisory Board Reappointments (2); Jefferson County Board of Equalization; 1) Term Expires July 6, 2019, Henry Krist; and 2) Term Expires May 11, 2019, Dave Garing 3. Payment of Jefferson County Vouchers/Warrants Dated July 18, 2016 Totaling $942,909.95 the 4. Payment of Jefferson County Payroll Warrants Dated July 6, 2016 Totaling $129,239 and Dated July 20, 2016 Totaling $18,240.82 and A/P Warrants Done by Payroll Dated July 20, 2016 Totaling $82,254.43 APPROVAL of MINUTES: Madam Chair Kler noted scrivener errors on the Regular Meeting minutes of June 6, 2016. Commissioner Sullivan moved to approve the Regular Meeting minutes of June 6, 2016 as corrected and the Special Meeting minutes of June 9, 2016 as presented. Madam Chair Kler seconded the motion. The motion carried. Page 1 Commissioners Meeting Minutes of July 25, 2016 DISCUSSION of AGREEMENT re: Construction of Undie Road Emergency Relocation Project; Interwest: Bids for Undie Road Emergency Relocation Project were duly advertised and sealed bids were opened on July 11, 2016. The Board of County Commissioners awarded the contract to the lowest responsive bidder Interwest Construction, Inc. on July 18, 2016. Construction is scheduled to begin on August 1, 2016. Commissioner Sullivan stated that originally he was against this project going out to bid, but he noted that Interwest Construction submitted a responsive bid. Commissioner Sullivan moved to approve the AGREEMENT re: Construction of Undie Road Emergency Relocation Project; County No. 180-2007- 0; Interwest Construction of Burlington. Madam Chair Kler seconded the motion and stated that she respects Commissioner Sullivan who has worked through an issue that he has a difference of opinion on. She added that he raised good questions. Commissioner Sullivan stated that he has been torn between the emergency nature of the project and his desire to align partnerships on the project, before the project starts. He still believes the County should continue to work on project partners. Commissioner Sullivan explained that in the meantime, this project isn't a bad thing. It's not good versus evil, it's spending funding now for work on Undie Road, which may strain the County to have to say "no" to things that may have a higher priority in the future. Madam Chair Kler called for a vote on the motion. Madam Chair Kler and Commissioner Sullivan voted in favor of the motion. The motion carried. DISCUSSION of AGREEMENT re: Easement Granted for Undie Road Emergency Relocation Project; Washington State Department of Natural Resources: The proposed easement agreement with the Washington State Department of Natural Resources (DNR) is necessary in order to construct and provide long-term maintenance for the newly relocated portion of Undie Road, County Road No. 150009. The proposed easement is for the realignment, construction, and maintenance of a portion of the Undie Road, which provides public access to DNR lands, commercial timberlands and private rural residential parcels. The present location of the road is threatened by slide activity and the Bogachiel River encroachment. A permanent re-route has been identified that would use an existing timber harvest spur road and include a small portion of new construction across the subject DNR parcel connecting with the existing roadway. Madam Chair Kler stated that she has walked through the proposed easement area with Public Works Director/County Engineer Monte Reinders and noticed there has been quite a lot of illegal dumping. She asked who would be responsible for clean up of the illegal dumping? County Administrator Philip Morley believes that the initial cleanup would be the DNR's responsibility, but future illegal dumping may be Jefferson County's responsibility. Commissioner Sullivan noted that increased traffic along the road could deter illegal dumping. County Administrator Morley stated that DNR is retaining property rights. He believes that would mean that if there is a problem, DNR would share the costs. Page 2 Commissioners Meeting Minutes of July 25, 2016 Commissioner Sullivan moved to approve the AGREEMENT re: Easement granted for Undie Road Emergency Relocation Project No. 180-2007-0; Washington State Department of Natural Resources. Madam Chair Kler seconded the motion. The motion carried. County Administrator Morley explained that in discussions between DNR and Jefferson County regarding the original cost of DNR's easement, they explained to the County that the price could have been closer to $400,000, but in consideration to the County, they priced the easement at $210,000. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 10:04 a.m. and reconvened at 12:02 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with Madam Chair Kler and Commissioner Sullivan present. The meeting was recessed at 1:03 p.m. and reconvened at 1:33 p.m. Madam Chair Kler and Commissioner Sullivan were present for the afternoon session. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Briefing re: Quinault Indian Nation's Request re: Kalaloch Cabins. Department of Community Development (DCD) Director Patty Charnas and Associate Planner Joel Peterson briefed the Board on a proposed small-scale recreation and tourism use in the West End Planning Area. The Quinault Indian Nation is requesting a government -to -government consultation regarding the proposed development. After the briefing it was discussed that more research needs to be done on this issue. Commissioner Sullivan will follow up with former County employee Al Scalf regarding history on this project. County Administrator Morley and Director Charnas will contact Prosecutor Michael Haas regarding legal counsel and Madam Chair Kler will follow-up with the President of the Quinault Indian Nation. • Homeless Ordinance; County Administrator checking into this Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Olympic Community Action Group meeting • Naval Base Kitsap Bangor meeting • Finance Committee meeting • Jefferson County Food Bank Association meeting • JeffCOM meeting • North Olympic Development Council meeting Page 3 Commissioners Meeting Minutes of July 25, 2016 NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 3:04 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. ATTEST: Carolyn Av Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS c' Kathleen Kl7,hair 1 Davi Sullivan, Member (Excused Absence) Phil Johnson, Member Page 4 . 44 SEAL: o• a ATTEST: Carolyn Av Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS c' Kathleen Kl7,hair 1 Davi Sullivan, Member (Excused Absence) Phil Johnson, Member Page 4