HomeMy WebLinkAboutM080116District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kier
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
�INMINUTES
Week of August 1, 2016
Madam Chair Kathleen Kler called themeeting to order at the appointed time in the
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presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
The Chair of the Planning Commission: 1) Reviewed activities, concerns and upcoming events; and
2) Requested the audio of the Board of County Commissioner meetings be placed online;
A citizen stated that in lieu of Hadlock Days, Port Hadlock is holding a Block Party on August 6, 2016
at noon; and
A citizen thanked Commissioner Kler for attending an equine event at Beausite Lake Camp.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner/
Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler
seconded the motion. The motion carried.
1. AGREEMENT, Amendment No. 1 re: Provision and Coordination of Local Program Services to
Persons with Developmental Disabilities; Additional $293,421 for a Total of $561,241; Jefferson
County Public Health; Washington State Department of Social and Health Services (DSHS),
Developmental Disabilities Division
2. AGREEMENT, Amendment No. 1 re: Surveying Services Undie Road Emergency Relocation
Project, County Project No. CR18020070, FEMA Disaster No. 4249 -DR -WA; Additional $56,710
for a Total Amount of $80,644; Jefferson County Public Works; Clark Land Office
3. AGREEMENT re: E911 County Based Service Operations; In the Amount of $333,608;
JeffCom911 Communications; Washington State Military Department
4. Payment of Jefferson County Vouchers/Warrants Dated July 25, 2016 Totaling $456,893.64
PROCLAMATION Declaring the Week of August 1-5, 2016 as Jefferson County
Employee Recognition Week: County Administrator Philip Morley stated that nothing happens without
staff and that Jefferson County has 270 full time employees and many part-time employees. Madam
Chair Kler noted that since the recession, the amount of work those employees have to do as a result of
cutbacks, has been astounding. Commissioner Sullivan noted that in 2008, Jefferson County had 311
employees. He read the proclamation aloud and moved to approve the proclamation. Madam Chair Kler
seconded the motion. The motion carried.
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Commissioners Meeting Minutes of August 1, 2016
DISCUSSION re: Geographical Information System (GIS): Central Services
Geographical Information System (GIS) Coordinator Douglas Noltemeier and GIS Analyst/Mapper
Charlotte Stockard briefed the Board on a proposed amendment to an existing professional services
agreement which would extend the term and scope of the agreement to include modernizing public
facing GIS applications and upgrade to enterprise GIS. Assessor Jeff Chapman attended the meeting as
well.
Mr. Noltemeier explained that Central Services is seeking to migrate from a limited access departmental
GIS to an enterprise GIS. Currently, there are only a few behind -scenes licenses. He explained the
current system and how it is not an efficient way to access County data. A component of the current
system, JMAP an internet map server, is now obsolete and unsupported. When first implemented, the
County was running Internet Explorer 4. He explained that the County is now using Internet Explorer
11. County staff, businesses, realtors and citizens have all reported being frustrated with the current
program's performance and interface.
Mr. Noltemeier pointed out that by moving to an enterprise GIS, there are many benefits such as a
special hub for County data and having a mapping interface that would function on all platforms,
including cell phones. He also explained the ability to input wetland and other types of surveys into the
GIS. The Enterprise License Agreement will provide GIS software, user licenses and training to provide
the foundation for the County's enterprise GIS upgrade.
County Administrator Philip Morley reviewed with the Commissioners all one-time revenue requests for
2016. He explained that the County has the funds available to upgrade our GIS at this time.
Commissioner Sullivan moved to approve the AGREEMENT re: Professional Services — GIS; In the
amount not to exceed $85,000; Jefferson County Central Services; Pro -West & Associates, Inc. Madam
Chair Kler seconded the motion. The motion carried.
Commissioner Sullivan moved to approve the AGREEMENT re: Small Government Enterprise
License; In the Amount of $38,150 per year for three (3) years; Jefferson County Central Services;
Environmental Systems Research Institute, Inc. Madam Chair Kler seconded the motion. The motion
carried.
The meeting was recessed at 10:02 a.m. and reconvened at 11:04 a.m. with Madam Chair
Kler and Commissioner Sullivan present.
EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to
11:30 a.m. with the County Administrator, Prosecuting Attorney, Outside Legal Counsel, Department of
Community Development Director and Associate Planner regarding Attorney -Client Privilege, Potential
Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The
actual period of time the Board met in Executive Session on this topic was from 11:05 a.m. to 12:10
p.m. At the conclusion of the Executive Session the Board resumed the regular meeting.
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Commissioners Meeting Minutes of August 1, 2016 �
The meeting was recessed at 12:11 p.m. and reconvened at 1:31 p.m. with Madam Chair
Kler and Commissioner Sullivan present.
LETTER re: Washington State Auditor's Office 2015 Audit Engagement: Jefferson
County is required to review and sign the Washington State Auditor's Engagement Letter for 2015
Annual Report which includes an Accountability Audit, Financial Statement Audit and Federal Single
Audit.
Commissioner Sullivan moved to authorize the Chair to sign a letter to the Washington State Auditor's
Office regarding the 2015 Audit Engagement. Madam Chair Kler seconded the motion. The motion
carried.
COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their
meeting schedules.
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
MV Arley reviewed the following with the Board.
Calendar Coordination:
Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future:
• Resource Conservation and Development meeting
• JeffCOM meeting
• Economic Development Council Team Jefferson meeting
• Habitat for Humanity Celebration
• Aquatic Board meeting
• Washington State Auditor meeting
• Solid Waste Advisory Committee meeting
• Washington State Department of Natural Resources meeting; re: easement
• Maritime Center event
• Parks and Recreation Advisory Board meeting
• Planning Commission meeting
Miscellaneous Items:
• Aerial herbicide spraying
• Washington State Auditor; Entrance conference
• Election costs
Boards and Commissions; discussion of committees and balancing workloads
1/10th of 1% Sales Tax Funds for Community Grants; reviewed draft of Request for Proposals
Tracking County issues
County Administrator Morley will be out of the office August 2, 2016 and will be back in the office on
August 3, 2016.
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Commissioners Meeting Minutes of August 1, 2016
MEETING CANCELLATION: Auditor Rose Ann Carroll provided the Commissioners
information on the timeframe of when the County's payments need to be authorized so a decision can be
made on possibly rescheduling the August 22, 2016 Board of County Commissioner (BOCC) meeting.
Commissioner Sullivan moved to cancel the Regular Meeting of the Board of County Commissioners
(BOCC) on August 22, 2016 and schedule a Special BOCC Meeting on August 29, 2016 at 9:00 a.m. in
the Commissioners' Chambers. Madam Chair Kler seconded the motion. The motion carried.
NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting
at 3:44 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler
seconded the motion. The motion carried.
SEAL:
ATTEST:
olyn ery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen K Chair
Davi Sullivan, Member
(Excused Absence)
Phil Johnson, Member
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