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Home My WebLink AboutM082916SDistrict No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren SPECIAL MEETING MINUTES Week of August 29, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated that he represents the 8,000 members of the Hood Canal Coalition who have fought against the proposed Pit -To -Pier Project for 15 years. Due to a recent court ruling, the project cannot move forward; • The Jefferson County Assessor: 1) Thanked Commissioner Sullivan and Commissioner Johnson for attending the Horse Park dedication last week; and 2) Stated he is on the Federal Advisory Committee for the Pacific Northwest Scenic Trail and is pleased to see items on the Consent Agenda re: local trails; • Two citizens commented on the Olympic Discovery Trail, the need for government to assist in the maintenance of trails and the economic boost it will create; • A citizen noted that private property owners along Fairmount Road are inhibiting citizens from using the public beach access; and • A citizen stated: 1) Plans for a 100 -unit motel in Discovery Bay and 60,000 square foot commercial buildings should be included in the Comprehensive Plan update; 2) Jefferson County needs high paying jobs so people can raise their families here; and 3) The country is headed for another recession. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. AGREEMENT NO. NWSF 2015 -22 -Jefferson, Amendment No. 1 re: Fort Townsend Shoreline Restoration Education and Outreach; An Additional Amount of $2,000 for a Total of $11,500; Jefferson County Extension, Washington State University (WSU); Northwest Straits Marine Conservation Foundation 2. AGREEMENT re: Infant Toddler Childcare Consultation Project; In the Amount of $600: Jefferson County Public Health; Olympic Educational Service District 114 (OESD 114) 3. AGREEMENT, Subrecipient re: 2016/17 Community Development Block Grant (CDBG) Public Services Grant; In the Amount of $96,769; Jefferson County Administrator; Olympic Community Action Program (OlyCAP) Page 1 Commissioners Special Meeting Minutes of August 29, 2016 4. AGREEMENT NO. 16-2106A re: Olympic Discovery Trail, (Discovery Bay to Larry Scott Trail) Connection; Phase 1 to Identify a Preferred Route; In the Amount of $100,000 (Phase 1); Jefferson County Public Works; Washington State Recreation and Conservation Office 5. AGREEMENT NO. 12-1250C, Amendment No. 2 re: Discovery Trail Shoreline Restoration and Trail Connection; Consolidating three (3) Existing Grants (2012 ALEA, 2014 ALEA, and 2014 RRG); In the Amount of $100,000; Jefferson County Public Works; Washington State Recreation and Conservation Office 6. RURAL ARTERIAL PROGRAM (RAP) FINAL PROSPECTUS re: Center Road Resurfacing and Restoration, MP 14.61 to MP 15.0 1, Road No. 93150; Estimated Total Cost $710,000; Washington State County Road Administration Board (CRAB) 7. Letter of Assurance re: Accessible Communities Act; Debbie Hines, Governor's Committee on Disability Issues and Employment (GCDE) 8. Payment of Jefferson County Vouchers/Warrants Dated August 15, 2016 Totaling $576,687.59 and Dated August 22, 2016 Totaling $253,266.27 and Dated August 23, 2016 Totaling $1,914.21 9. Payment of Jefferson County Payroll Warrants Dated August 19, 2016 Totaling $83,773.98 and A/P Warrants Done by Payroll Dated August 6, 2016 Totaling $129,622.27 and Dated August 19, 2016 Totaling $18,854.89 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:53 a.m. and reconvened at 10:03 a.m. with Madam Chair Kler and Commissioner Sullivan present. UPDATE re: Washington State Department of Natural Resources 2"d Quarter County Income Report. Washington State Department of Natural Resources (DNR) Regional Manager Mona Griswold and State Lands Assistant Drew Rosanbalm briefed the Board on the 2 n Quarter County Income report which he distributed. Mr. Rosanbalm stated that second quarter income for Jefferson County is slighter higher than anticipated bringing the end of year figure to around $1.6 million, which is up about $300,000 than anticipated. This is due to sales currently under contract cutting faster than estimated. This lowers the forecasted amount in 2017 to around $928,000. Mr. Rosanbalm explained Sort Sales, which is something they are trying out in Jefferson County because it has done well in Clallam County. Instead of marketers who broker out and sell the wood to different mills or overseas, DNR becomes the marketer, essentially eliminating the middle man. They sell sorts individually and hire a contractor that works directly for DNR. Per State legislation, DNR can only sort sale up to 20% of state-wide volume as contract harvest. The ability to do these types of sales sunsets in 2018. Mr. Rosanbalm stated that utility companies are starting to use fiberglass poles, so they are noticing a Page 2 Commissioners Special Meeting Minutes of August 29, 2016 significant decrease in the sale of utility pole logs. Mr. Rosanbalm briefed the Board on current contracts, harvests and three upcoming plans: 1) Marbled Murrelet Long -Term Conservation Strategy Plan, Olympic Experimental State Forest (OESF) Plan and Sustainable Harvest Plan which will greatly impact the region. Mr. Rosanbalm stated his team is on track to provide Jefferson County with a 5 -year timber harvest forecast by the end of the year. The meeting was recessed at 10:52 a.m. and reconvened at 11:02 a.m. with Madam Chair Kler and Commissioner Sullivan present. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. with the County Administrator, Department of Community Development Director, Prosecuting Attorney and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:03 a.m. to 12:40 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 12:40 p.m. and reconvened at 1:31 p.m. with Madam Chair Kler and Commissioner Sullivan present. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Prosecuting Attorney Staffing; Prosecutor Michael Haas was present to discuss possible candidates for the Civil Deputy Prosecutor position and petition the Board for higher pay for that position. UFCW contract reviewed with Prosecutor Haas regarding his pay increase request for a legal assistant in his office. The meeting was recessed at 2:35 p.m. and reconvened at 2:46 p.m. with Madam Chair Kler and Commissioner Sullivan present. COUNTYADMINISTRATOR BRIEFING SESSION- continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Agenda; September 6, 2016 • Port Ludlow Associates • Pleasant Harbor Master Planned Resort; update • Behavioral Health Organization; debrief from August 26, 2016 meeting Page 3 Commissioners Special Meeting Minutes of August 29, 2016 • Herb Beck Marina and beach, Quilcene • Kitsap County; Director of Human Services Doug Washburn • Port of Port Townsend; meeting request Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Brinnon Comprehensive Plan meeting • Gardiner Comprehensive Plan meeting • Quinault Tribe; Government -to -Government meeting • Quilcene Parade NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 4:09 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. JEFFERSON COUNTY V BOARD OF COMMISSIONERS ,S n ice= Kathleen e , Chair ATTEST: van, (AW� (ExZsed" Atfsd'ncV Carolyn A ry Phil Johnson, Member Deputy Clerk of the Board Page 4