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Home My WebLink About092616_ca08Consent Agenda Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Laura Lewis, Director, WSU Jefferson County Extension DATE: June 26, 2016 RE: Amendment #1 NW Straits Agreement between WA State Department of Ecology and Jefferson County STATEMENT OF ISSUE: To redistribute funds from Task 2 -Monitoring, Task 4-Eelgrass and Task 6 -Olympic Oysters in Quilcene Bay to Task 3 -Rain Gardens & Stormwater. ANALYSIS: Redistribution of funds will work with the redirection of the tasks. FISCAL IMPACT: No Fiscal Impact to Jefferson County. RECOMMENDATION: Recommend that the Board of Commissioners approve this Amendment. DEPARTMENT CONTACT: Su Tipton, 360379.5610 ext. 206 REVIEWED BY: C#untAMorley, ydministvato�r Date DEPARTMENT OF ECOLOGY State of Washington AMENDMENT NO. 1 TO AGREEMENT NO. SEANWS-2015-JeCoWS-00007 BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND JEFFERSON COUNTY PURPOSE: To amend the above -referenced agreement (AGREEMENT) between the state of Washington Department of Ecology (ECOLOGY) and Jefferson County (RECIPIENT) for the Jefferson County Marine Resources Committee (PROJECT). The purpose of this amendment is to redistribute funds from Task 2 (Monitoring), Task 4 (Eelgrass & Shellfish Bed Voluntary No -Anchor Zones), and Task 6 (Olympia Oysters in Quilcene Bay) to Task 3 (Rain Gardens & Stormwater). A total of $8,500 is to be moved from these other Tasks to Task 3. The amounts to be moved are as follows: $2,500 from Task 2; $3,000 from Task 4; and $3,000 from Task 6. IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows: CHANGES TO SCOPE OF WORK Task Number: Task Title: Monitoring Task Cost: 52,045.00 Task Description: (1) Citizen Science Monitoring Fort Townsend State Park Shoreline restoration at Fort Townsend is scheduled for construction in fall 2016. Pre -construction baseline monitoring with trained volunteers was initiated in Spring 2015. This project provides a second season of pre -construction, citizen science monitoring to document changes in beach slope, forage fish spawning activities, sediment size, large woody debris (LWD) and park visitor perceptions. MRC volunteers and staff, trained by the MRC, Northwest Straits Foundation and WDFW, completed baseline monitoring in 2015. (2): Bull Kelp Monitoring Working in collaboration with the Northwest Straits Commission, Jefferson MRC members will monitor bull kelp density in Jefferson County, to provide valuable information on the status of local bull kelp communities. Kelp canopies serve as refuge for a variety of fish and invertebrate communities that are an important part of the food web. Task Goal Statement: (1) Citizen Science Monitoring Fort Townsend State Park The MRC's primary goal is to collect data about pre -construction forage fish spawning activities, beach characteristics and visitor perceptions about beach access at Fort Townsend State Park. A second goal is to provide specific opportunities for community engagement in a nearshore restoration project. Version 10/30/2015 State of Washington Department of Ecology Jefferson County Jefferson County Marine Resources Committee Project Agreement No. SEANWS-2015-JeCoWS-00007 Amendment No. I (2) Bull Kelp Monitoring The Jefferson MRC will monitor the size and density of kelp canopies during low -tide events between July -September, 2016 and contribute to a georeferenced database of kelp abundance and distribution that can be incorporated into SoundIQ. Task Expected Outcome: (1) Citizen Science Monitoring Fort Townsend State Park Collect 2016 data for beach slope, forage fish spawning activities, sediment size, large woody debris (LWD) and park visitor perceptions. Forage fish surveys will be twice a month. Other data are collected once or twice a year. Participation by at least 15 trained volunteers Direct contact with local leaders and at least 60 park visitors (2) Bull Kelp Monitoring Identification of long-term kelp monitoring stations along the east Jefferson County shoreline Use of established methods to produce georeferenced density data to evaluate longer-term trends and support environmental decision-making. Recipient Task Coordinator: Cheryl Lowe Deliverables Page 2 of9 Number Description Due Date 2.1 Copy of monitoring plan, protocols and QAPP 01/08/2016 2.2 Summary of outreach activities (including press releases, jpg photos) 09/30/2016 2.3 Forage fish spawning survey data and summary 08/30/2016 2.4 Copy of beach character data and visitor surveys with summary report 08/15/2016 2.5 List of proposed kelp monitoring stations 01/08/2016 2.6 Initial list of participants and dates for data collection efforts 04/08/2016 2.7 Brief report on initial practice sessions, names of participants and outcomes 07/30/2016 2.8 Kelp survey data and summary report with recommendations for 2017 09/30/2016 CHANGES TO SCOPE OF WORK Task Number: Task Title: Rain Gardens & Stormwater Version 10/30/2015 Task Cost: S 19,355.00 State of Washington Department of Ecology Jefferson County Jefferson County Marine Resources Committee Project Agreement No. SEANWS-2015-JeCoWS-00007 Amendment No. I Task Description: The MRC will complete a comprehensive, county -wide identification and prioritization of "hot spots" that would benefit from rain garden installations. "Hot spots" are urban drainage areas that regularly exceed acceptable standards for E. coli. This list will identify publicly -owned sites that are both feasible and where rain gardens will improve water quality. The MRC will review and analyze a "Hood Canal Regional Stormwater Retrofit Project' report prepared by Herrera Environmental Consultants in 2014 for the Hood Canal Coordinating Council (HCCC) and consult with City of Port Townsend Public Works and Jefferson County Environmental Health to develop the list. The MRC will also solicit willing landowners in high-priority areas to construct two rain gardens. Installation will be done by volunteers with the assistance of the Native Plant Salvage Foundation (NPSF). The MRC will host educational programming to encourage more rain garden installations. A public workshop on Rain Gardens will be offered and the MRC will install educational signs and send out press releases to various local media. Task Goal Statement: 1) develop a comprehensive, county -wide identification and prioritization of stormwater drainage basins that will provide guidance for the next 3-5 years, 2) Install two rain gardens in high-priority areas 3) Conduct outreach to the community through media coverage, a workshop and interpretive signs at the new rain gardens. Task Expected Outcome: An assessment and report of high-priority stormwater problem areas where rain gardens would help intercept contaminants entering the Sound, two new rain gardens and at least 15 new people directly engaged in learning about or helping to install rain garden projects. These new participants will be ambassadors for more rain gardens. Recipient Task Coordinator: Cheryl Lowe/Bob Simmons/Judy D'Amore Deliverables Page 3 of 9 Number Description Due Date 3.1 Priority assessment report 01/08/2016 3.2 Summary report of rain garden installation, including jpg photos, 09/20/2016 design sketch, inflow/outflow data collected to date and volunteer sign in sheets 3.3 Outreach summary report including workshop registration list, press 09/30/2016 release and local media articles and jpg photos of installed signage. 3.4 Presentation of project information to PSEMP Stormwater 09/20/2016 Workgroup 3.5 Raingarden monitoring protocols/QAPP 01/08/2016 Version 10/30/2015 State of Washington Department of Ecology Jefferson County Jefferson County Marine Resources Committee Project Agreement No. SEANWS-2015-JeCoWS-00007 Amendment No. I CHANGES TO SCOPE OF WORK Task Number: Task Cost: $2,810.00 Task Title: Eelgrass & Shellfish Bed Voluntary No Anchor Zones Task Description: The MRC has successfully established three voluntary no -anchor zones to protect eelgrass and shellfish harvest areas in Jefferson County: Port Hadlock, Mystery Bay and Port Townsend. The buoys require regular maintenance, including checking lines, removing tangled debris, replacing buoys and worn hardware. Continued outreach to boaters is key to the success of the project. The MRC will focus on reaching the general boater audience through articles in regional boating publications, at least two presentations to local boating clubs, and one paid ad in a boating -related publication. Task Goal Statement: The MRC will protect three established eelgrass and shellfish habitat areas by encouraging boaters to respect voluntary no anchor zones that are delineated by maintained marker buoys. 95% compliance in 2016 in the established no -anchor zone in Port Townsend, measured during the 2016 Wooden Boat Festival (95% of all the boats anchored along the PT waterfront area north of the ferry dock) 85% compliance in 2016 in the newly -established no anchor zone in Port Townsend, measured during the 2016 Wooden Boat Festival, compliance defined as boats outside an imaginary line drawn from the end of the Ferry dock along the new buoys to the south end. Task Expected Outcome: Voluntary compliance with no anchor zones by visiting and resident boaters who understand that they should anchor outside of designated areas and why it is important to do so. Eelgrass and shellfish beds will be protected. Recipient Task Coordinator: Cheryl Lowe/Dale Moses Deliverables Page 4 of 9 Number Description Due Date 4.1 Buoy maintenance report 09/20/2016 4.2 Final outreach report (including copies of articles from local media, 09/30/2016 2 presentations and one paid ad, jpg photos) 4.3 Presentation of project information to PSEMP Nearshore 09/30/2016 Workgroup 4.4 Fact sheet describing the effectiveness of no anchor zones with 09/30/2016 actions, outcomes, costs and challenges for implementing no anchor zones. Version 10/30/2015 State of Washington Department of Ecology Jefferson County Jefferson County Marine Resources Committee Project Agreement No. SEANWS-2015-JeCoWS-00007 Amendment No. 1 CHANGES TO SCOPE OF WORK Task Number: Task Title: Olympia Oysters in Quilcene Bay Task Cost: $8,325.00 Task Description: The MRC has identified five potential test plot sites in Quilcene tidelands that do not currently have eelgrass present. After agency permits are obtained, the MRC will distribute 50 bags of one year old seeded cultch from Puget Sound Restoration Fund along with 1-3 shell strings (clean shell strings currently used as natural seed set indicators) into these test plots and monitor results for the next three years. Olympia Oysters habitat enhancement monitoring in Discovery Bay will continue with a second year of monitoring, using protocols developed by WDFW. Quilcene Bay monitoring for seed survival, predation and competition from Pacific oysters will occur in late summer 2016, if installation occurs before July 1, 2016. Data on natural seed set will also be collected in late summer 2016, using shell string protocols developed by Puget Sound Restoration Fund. Task Goal Statement: The long-term goal is to re-establish Olympia oyster population in Quilcene Bay. The immediate, short-term goal is to establish test plots to determine Olympia oyster seed survival and look for natural recruitment from scattered Olympia oysters in this bay. Observation and monitoring of these test plots will take place over the next 3 years. Task Expected Outcome: Collection of data from these test plots will guide future restoration actions. Data will provide information about likelihood of survival of Olympia oysters in this site and identify challenges such as predator populations, competition from Pacific oysters, water quality and other environmental conditions. Recipient Task Coordinator: Cheryl Lowe/Ralph Riccio Deliverables Page 5 of 9 Number Description Due Date 6.1 Summary report on delivery and distribution of seeded cultch 07/30/2016 6.2 Final project report on Olympia oysters (including search for dispersed natural oysters, media articles and jpb images) 09/15/2016 6.3 Olympia Oyster survey data and summary report for both Discovery Bay and Quilcene Bay with recommendations for 2017. 09/30/2016 6.4 Copy of monitoring protocols/QAPP 04/08/2016 CHANGES TO THE BUDGET Version 10/30/2015 State of Washington Department of Ecology Jefferson County Jefferson County Marine Resources Committee Project Agreement No. SEANWS-2015-JeCoWS-00007 Amendment No. 1 Funding Distribution EG160095 Funding Title: JEFFERSON COUNTY Funding Type: Grant Funding Effective Date: 10/01/2015 Funding Expiration Date: 09/30/2016 Funding Source: Title: EPA - NW Straits Type: Federal Funding Source %: 100% Description: Northwest Straits Commission and Marine Resources Committees Federal Awarding Agency: Federal Awarding Agency Contact: Federal Awarding Agency Phone: Federal Awarding Agency Email: Federal Awarding Agency Address: CFDA Catalog Name: CFDA Number: FAIN: Research Grant: Federal Award Date: Total Federal Award Amount: Federal Funds Obligated To Recipient: Environmental Protection Agency Chris Castner 206-553-6517 castner.chris@epa.gov 1200 Sixth Avenue, Suite 900, OWW-193 Seattle, WA 98101 Puget Sound Action Agenda Technical Investigations & Implementation Assistance Program 66.123 PC-OOJ90301 No 07/01/2014 $800,000.00 $73,000.00 Approved Indirect Costs Rate: Approved Federally Recognized Indirect Costs Rate: 26% Recipient Match %: 0% InKind Interlocal Allowed: No InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No JEFFERSON COUNTY Task Total Rain Gardens & Stormwater S 19,355.00 Olympia Oysters in Quilcene Bay S 8,325.00 Monitoring S 2,045.00 Version 10/30/2015 Page 6 of9 State of Washington Department of Ecology Jefferson County Jefferson County Marine Resources Committee Project Agreement No. SEANWS-2015-JeCoWS-00007 Amendment No. 1 Eelgrass & Shellfish Bed Voluntary No Anchor Zones S 2,810.00 Education & Outreach S 4,257.00 MRC Operations S 36,208.00 Total: $ 73,000.00 Version 10/30/2015 Page 7 of 9 State of Washington Department of Ecology Jefferson County Jefferson County Marine Resources Committee Project Agreement No. SEANWS-2015-JeCoWS-00007 Amendment No. 1 Funding Distribution Summary Recipient / Ecology Share Page 8 of 9 Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total JEFFERSON COUNTY 0 % $ 0.00 $ 73,000.00 $ 73,000.00 Total $ 0.00 $ 73,000.00 $ 73,000.00 Version 10/30/2015 State of Washington Department of Ecology Jefferson County Jefferson County Marine Resources Committee Project Agreement No. SEANWS-2015-JeCoWS-00007 Amendment No. t AUTHORIZING SIGNATURES Page 9 of 9 All other terms and conditions of the original Agreement including any Amendments remain in full force and effect, except as expressly provided by this Amendment. The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective organizations to this Amendment. This amendment will be effective 06/01/2016. IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do agree in each and every particular and have thus set their hands hereunto. Washington State Department of Ecology By: Gordon White Date Shorelands Program Manager Template Approved to Form by Attorney General's Office Version 10/30/2015 Jefferson County By: Zp I(i 0 Laura Rehmke Lewis Date Director Chairperson, Board of County Commissioners Date