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Home My WebLink AboutWashington State Department of Ecology, Amendment No. 1 - 062716JEFFEKSON COUNTY ENVIRONMENTAL HEALTH 2015-17 CPG Jefferson County EH SWE Agreement No. W2RCPG-1517-JeCoEH-00068 DEPARTMENT OF ECOLOGY State of Washington Pagel of 5 -�4�4 -. /J� RECEIVED JUL 0 5 2016 Ecology W2R AMENDMENT NO. 1 TO AGREEMENT NO. W2RCPG-1517-JeCoEH-00068 BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND JEFFERSON COUNTY ENVIRONMENTAL HEALTH PURPOSE: To amend the above -referenced agreement (AGREEMENT) between the State of Washington Deparment of Ecology (ECOLOGY) and JEFFERSON COUNTY ENVIRONMENTAL HEALTH (RECIPIENT) for the 2015-17 CPG Jefferson County EH SWE (PROJECT). To increase budget using unrequested SWE money from the southwest region. IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows: Total Cost: Original: 82,866.66 Amended: 102,248.00 Total Eligible Cost: Original: 82,866.66 Amended: 102,248.00 Project Short Description: Original: Jefferson County Environmental Health will incur $82,866.66 in costs to monitor and enforce regulations at solid waste handling facilities and sites and will investigate, educate and enforce solid waste regulations throughout Jefferson county. The county expects facilities to remain in compliance and 30 complaints or concerns are resolved over the two year grant period. Amended: Jefferson County Environmental Health will incur $102,248 in costs to monitor and enforce regulations at solid waste handling facilities and sites and will investigate, educate and enforce solid waste regulations throughout Jefferson county. The county expects facilities to remain in compliance and 55 complaints or concerns are resolved over the two year grant period. JEFFERSON COUNTY ENVIRONMENTAL HEALTH 2015-17 CPG Jefferson County EH SWE Agreement No. W2RCPG-1517-JeCoEH-00068 SCOPE OF WORK Task Number: 1 Task Cost: $102,248.00 Task Title: SOLID WASTE ENFORCEMENT Task Description: SOLID WASTE HANDLING FACILITY AND SITE COMPLIANCE: RECIPIENT shall monitor solid waste handling facility compliance with applicable state solid waste regulations including but not limited to Chapter 173-350 WAC, Solid Waste Handling Standards, Chapter 173-351 WAC, Criteria for Municipal Solid Waste Landfills, Chapter 173-304 WAC, Minimum Functional Standards for Solid Waste Handling, and any related local solid waste regulations, or codes. RECIPIENT shall accomplish monitoring of solid waste handling facilities and sites as prescribed by the applicable solid waste regulation(s), including but not limited to permitting inspections and oversight, review of groundwater data, and annual review of financial assurance. New solid waste permit applications and notices of exemption considered during the grant period for facilities not listed in this task may be managed under this agreement. There are seven (7) solid waste facilities or sites currently identified in Jefferson County with an active solid waste permit: Jefferson Co Transfer Station, Jefferson Co MRW Facility, Port Townsend Paper Landfill, Indian Island Inert Landfill, Jefferson Co Recycling Center, Port Townsend Composting Facility, Quilcene Drop Box. Permit renewals for the following facilities shall be issued per Chapter 173.350.710 (3) WAC and Chapter 70.95.190 RCW. There is currently one (1) solid waste facility or site identified in Jefferson County in post closure status: Jefferson County Closed Landfill. RECIPIENT may inspect and monitor sites that are in "exempt" status. Effort must be made to work with additional qualifying sites to establish them as notified and reporting "exempt" sites. There are four (4) solid waste facilities or sites currently identified in Jefferson County in exempt status: Leavitt Trucking & Excavating, Peninsula Auto Wrecking, Valley View Dairy Compost, Shine Facility. SOLID WASTE INVESTIGATION, ASSISTANCE AND ENFORCEMENT: RECIPIENT shall investigate solid waste related complaints or concerns, including, at RECIPIENT'S discretion, assisting in the proper handling of abandoned or illegally stored junk or nuisance vehicles. RECIPIENT shall offer technical assistance about solid waste regulations and how to prevent violations, and shall enforce as necessary. RECIPIENT shall provide public education about proper handling and disposal methods, and how to prevent violations. EXPECTED COSTS INCURRED: RECIPIENT expects to incur the following costs: staff time for investigating solid waste related complaints or concerns, and follow up including enforcement; providing technical assistance and education for proper handling and disposal of solid waste; for researching emerging solid waste issues; for attendance at work-related trainings and participation in solid waste organizations. Costs related to purchases can include communication, vehicle use, office supplies (to the extent not covered in the overhead), and tools and supplies and education/outreach material (with ECOLOGY prior approval). The cost of memberships in civic, business, technical and professional organizations are allowed to the extent they are covered in the overhead rate. If RECIPIENT does not charge overhead to this task, it may direct bill for memberships pre -approved by ECOLOGY. Task Goal Statement: The goal of this task is to protect human health and the environment by preventing violations in the first place. This is accomplished by providing technical assistance and education, by monitoring for compliance with state and local solid waste regulations, and by enforcing upon those in non-compliance when necessary. Page 2 of 5 JEFFERSON COUNTY ENVIRONMENTAL HEALTH 2015-17 CPG Jefferson County EH SWE Agreement No. W2RCPG-1517-JcCoEH-00068 Task Expected Outcome: RECIPIENT expects to complete at least one inspection per calendar year at each permitted solid waste facility or site. RECIPIENT will track oversight of solid waste facilities/sites and include the information in quarterly progress reports and will submit copies of inspection reports to ECOLOGY for inspections conducted in the quarter. RECIPIENT will file all issued permits as prescribed herein. RECIPIENT expects to investigate and resolve 15 solid waste complaints or concerns, and expects to assist in the proper handling of 40 junk or nuisance vehicles. RECIPIENT will track the number investigations and resolutions (including enforcement actions), numbers of general assistance provided, and will report this information quarterly. If grant funds are used for laboratory services, RECIPIENT will note the sites and briefly describe the analytical results in the corresponding quarterly progress report. Recipient Task Coordinator: Christy Fiedler Deliverables Page 3 of 5 Number Description Due Date 1.1 RECIPIENT must file all issued permits with the appropriate regional Waste 2 Resources Section Manager within seven (7) days following issuance in accordance with WAC 173-350-710 (2) (c). 1.2 RECIPIENT shall meet the terms of the applicable regulations for the following activities: Permit issuance, WAC 173-350-710 (2); Permit renewals, WAC 173-350-710 (3) and Chapter 70.95.190 RCW; Permit modifications, WAC 173-350-710 (4). 1.3 RECIPIENT shall meet the terms of the applicable regulations for the following activities: Inspections, WAC 173-350-710 (5); Permit suspension and appeals, WAC 173-350-710 (6); Variance, WAC 173-350-710 (7); Permit deferral, WAC 173-350-710 (8). 1.4 RECIPIENT may review annually the compliance status of any solid waste handling facility operating under a permit deferral approved in accordance with WAC 173-350-710 (8). 1.5 RECIPIENT may contact Ecology staff for technical advice when a facility is found to be out of compliance to determine appropriate corrective actions, and shall report corrective or enforcement actions on the standard grant reporting forms for the quarter in which the activity occurred. 1.6 RECIPIENT must develop and submit a prospective annual 12/01/2015 inspection schedule to ECOLOGY. JEFFERSON COUNTY ENVIRONMENTAL HEALTH 2015-t7 CPG Jefferson County EH SWE Agreement No. W2RCPG-1517-JeCoEH-00068 BUDGET Funding Distribution EG160059 Funding Title: Jefferson Co EH SWE Funding Type: Grant Funding Effective Date: 07/10/2015 Funding Expiration Date: 06/30/2017 Funding Source: Title: State Building Construction Account (SBCA) Type: State CFDA: Assistance Agreement: Description: Recipient Match %: 25 InKind Interlocal Allowed: No InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No Jefferson Co EH SWE Task Total SOLID WASTE ENFORCEMENT $ 102,248.00 Total: $ 102,248.00 Funding Distribution Summary Recipient / Ecology Share Page 4 of 5 Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total Jefferson Co EH SWE 25 % $ 25,562.00 $ 76,686.00 $ 102,248.00 Total $ 25,562.00 $ 76,686.00 $ 102,248.00 JEFFERSON COUNTY ENVIRONMENTAL HEALTH 2015-17 CPG Jefferson County EH SWE Agreement No. W2RCPG-1517-JeCOEH-00068 FURTHER, this amendment will be effective 03/01/2016. Page 5 of 5 Except as expressly provided by this amendment, all other terms and conditions of the original AGREEMENT and all prior amendments thereto remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this amendment. Washington State Department of Ecology Program Manager Laurie Davies Waste 2 Resources Date JEFFERSON COUNTY ENVIRONMENTAL HEALTH Rwid sttHiVM K�tee-iv rier Date Chair, Board of County Commissioners Approved jasform only Jc craon Co. Prnaccut or'a David Alvarez, Chief Civil PA e� �e�ihson Public He9alt 615 Sheridan Street Port Townsend, WA 98368 www.JeffersonCountyPublicHealth.org Consent Agenda May 26, 2016 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Jared Keefer, Director DATE: (P / / (10a SUBJECT: Agenda Item — Interagency Agreement with Department of Ecology for Coordinated Prevention, Solid Waste Enforcement JeCoEH-00068 A-1; July 10, 2015 — June 30, 2017; increased by $19,381.34 STATEMENT OF ISSUE: Jefferson County Public Health, Department of Environmental Health, requests Board approval of the Interagency Agreement with Department of Ecology for Coordinated Prevention, Solid Waste Enforcement JeCoEH-00068-A-1; July 10, 2015 — June 30, 2017; increased by $19,381.34 ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S: This interagency agreement with the Department of Ecology provides funding for incurred costs associated with monitoring and enforcing regulations at solid waste handling facilities and sites, as well as investigation, education, and enforcement activities. The agreement's purpose is to provide regional solutions and intergovernmental cooperatiorw to prevent or minimize environmental contamination through planning and project implementation, and to comply with state and local solid and hazardous waste management plans and laws. Additional purposes are to issue new solid waste permits and inspect and monitor permitted sites; investigate solid waste related complaints or concerns, including assisting in proper handling of abandoned, illegally stored junk, or nuisance vehicles; and offer technical assistance and education associated with handling, disposal, researching emerging solid wastes. Training and participation in professional organizations is permitted under this agreement. This Amendment increases the budget from $82,866.66 by $19,381.34 for a total of 102,248.00. The funds will be used to respond to 25 additional solid waste complaints and concerns, and assure facilities remain in compliance over the two- year grant period. FISCAL IMPACT/COST BENEFIT ANALYSIS: This amendment to the interagency agreement is funded by the Department of Ecology grant at 75%, funding source State Building Construction Account (SBCA), for $14,536.01, which requires a 25% Jefferson County match of $4,845.33, for a total of $19,381.34. Matching funds are sourced from solid waste fees and the general fund. The amendment increases the total budget from $82,866.66 to $102,248.00 Community Health Developmental Disabilities 360-385-9400 360-385-9401 (f) Always working for a safer and healthier community Environmental Health Water Quality 360-385-9444 (f) 360-379-4487 RECOMMENDATION: JCPH management request approval of the interagency agreement with Department of Ecology for Coordinated Prevention, Solid Waste Enforcement -A-1; July 10, 2015 — June 30, 2017; increased by $19,381.34 I'f i . t. --.unty Administr.,.Date `V �e meson Public He9alt l , �1 u, I 615 Sheridan Street Port Townsend, WA 98368 www.JeffersonCounfyPublicHealth.org CONTRACT REVIEW FORM MAMAY2 6 2016 EH-15-23-A-1 CONTRACT WITH: Department of Ecology CONTRACT FOR: Coordinated Prevention Solid Waste TERM: July 10, 2015 —June 30, 2017 Enforcement A-1 COUNTY DEPARTMENT: Jefferson County Public Health For More Information Contact: Jared Keefer Contact Phone #: X411 RETURN TO: Denise Banker RETURN BY: ASAP AMOUNT: $19,381.34 Revenue: $14,536.01 Expenditure: Matching Funds Required: Source(s) of Matching Funds: $4,845.33 Step 1: REVIEW BY RIS Review by: Date Revie 4i APPROVED FORM Comments: PROCESS: I] Exempt from Bid Process ❑ Consultant Selection Process ❑ Cooperative Purchase ❑ Competitive Sealed Bid ❑ Small Work Roster ❑ Vendor List Bid ❑ RFP or RFQ ❑ Other: 940 rned for revision (See Comments) Step 2: REVIEW BY PR0�6Fy�UTIN�� Review by: -j'1 j�/� Rra.-.4 Ave'*'� Date Reviewed: —2-6-26 APPROVED AS TO FORM Ll Returned for revision (See Comments) Comment : (This form to stay with contract throughout the contract review process) Community Health Developmental Disabilities 360-385-9400 360-385-9401 (f) Always working for a safer and healthier community Environmental Health Water Quality 360-385-9444 (f) 360-379-4487