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Home My WebLink AboutM031483k'm;BQARD�,O�F"�",�laEFFE;R$ON' ;G ii COMMIJISSIONBRS i District No. I Commissioner District No. 2 Commissioner District No. 3 Commissioner Clerk of the Board: Engineer: A.M. O'Meara, Chairman B.G. Brown, Member John L. Pitts, Member Jerdine C. Bragg Milt Sanstrom Week of March 14, 1983 Commissioners Pitts and Brown were present when Chairman O'Meara called the meeting to order at 10:00 a.m., following a staff meeting with elected officials and department heads. Approval of Minutes: Commissioner Pitts seconded Commissioner Brown's motion to approve ansignthe minutes for the week of March 7, 1983 as presented. Unanimous. Construction of Park 'n' Ride Lot, Beaver Valley Road: The Board reviewed a dratt ot the proposed agreement or the Department of Transportation to construct this lot. Commissioner Pitts moved to approve the agreement and so inform the DOT. Commissioner Brown seconded the motion and Chairman O'Meara made it unanimous. On March 16, 1983, Commissioner Brown notified the DOT by telephone, and the final agreement will be forwarded for execution. Contract, Rip Rap Rock; DNR: Commissioner Brown made the motion, seconded by Commissioner Pitts and unanimously passed, to approve and sign this contract for removal of rock from the Tower Creek Pit. Historical Society Director: Helen Burns talked with the Board, expressing her appreciation or t-Fe—ir support during the time she served as Director, and telling them how much she enjoyed working in that position. The Board praised her dedication and accomplishments, and thanked her for her years of service. Agreements (4), Propane Products for 1983: Per motion by Com- missioner Pitts, seconded by Commissioner Brown, Chairman O'Meara signed agreements with Buckeye Gas Products for equipment rent and gas sale at the Hadlock and Quilcene locations, and service orders for installation of tanks at the same locations. County Insurance Coverage: Homer Smith reminded the Board that both the PubIic Officials'-E—rrors and Ommissions coverage and fire/ liability coverage are due for renewal. He gave the Board the premium costs as proposed by two companies for each type of insurance. There was lengthy discussion regarding coverage, premiums, claims, etc. The Board authorized Mr. Smith to pursue an agreement most beneficial to the County. Contract, Professional Services; Stephen Daggett: This con- tract for counseling and treatment services per the MentaHealthServices Act was approved and signed per motion by Commissioner Brown, seconded by Commissioner Pitts. Unanimous. Establishment of Account Groups: A General Fixed Asset group of accounts and a General Long -Term Debt group of accounts were estab- lished with the approval and signing of Resolution No. 18-83 and Reso- lution No. 19-83, respectively, following the motion by--(7o—mmissioner Pitts, seconU-e-cT-by Commissioner Brown. Unanimous. - VOL 0 mvr 307,-38 .nutes, Week of March 14, 1983 .,age 2 Revised Roadway Design Standards Adoption: Revised standards were adopted y approval and signing ot Resolution No. 20-83 on the motion by Commissioner Pitts, seconded by Commissioner Brown. Unanimous. Proposed Hadlock Sewer System: Letters from John R. Hansen and the PUD Manager were reviewed and will be referred to the Health Board for discussion during the Health Board meeting. Liquor License: An application by the East Jefferson Rotary Club for a speciai occasion license for May 21 & 22, 1983 was approved on the motion by Commissioner Brown, seconded by Commissioner Pitts. Unanimous. Reappointments to Boards: Commissioner Brown made the motion to reappoint Harry Pollard to the Olympic Area Agency on Aging (term to expire March 6, 1986) and to reappoint Ralph Hall to the Housing Authority (term to expire March 25, 1987). Commissioner Pitts seconded the motion. Unanimous. The meeting was recessed, with all members reconvening on Tuesday, March 15, 1983, to meet with the Public Works staff and to con- tinue regular business. Bid Award; Crawler -Loader: Following further investigation of bids received on February 14, 1983, Commissioner Pitts made a motion to award the bid to Westate Tractor Company. Commissioner Brown seconded the motion. Unanimous. A purchase order for one used Fiat Allis FL14C, serial no. 15446, was signed. Bid Opening; Solid Waste Equipment: At the specified time, the following bids were opened and read into the minutes: Fork Lift: Clarklift *$21,086.37 Hyster Co. * 20,652.32 NC Machinery 23,499.00 NC Machinery 19,385.00 Baling Press: GK Equipment *$15,834.12 Recycle Systems * 15,079.06 Can Smasher: CP Manufacturing $ 5,420.65 Simon & Sons 7,114.80 *tax included Commissioner Brown made a motion for the Public Works staff to check and evaluate the bids and forward them to the Department of Ecology, as re- quired by the grant conditions, for approval. Commissioner Pitts seconded the motion. Unanimous. IFMS Implementation/Enhancements: Jay Barschdorf, Omega Systems, reported that this project is approximately 98 percent complete. There was lengthy discussion of the programs and problems, and Mr. Barschdorf explained the advantages of further enhancementswhich he recommended in writing. Commissioner Pitts moved to accept the proposal for enhancements and sign the four work authorization forms defining the work to be com- pleted. Commissioner Brown seconded the motion. Unanimous. Soldiers' & Sailors' Relief Fund Application: On the motion by Commissioner Pitts, seconded y Commissioner Brown --and unanimously passed, payment of $87.00 to Richard Corbett was approved. Adoption of Revised Shoreline Management Master Program: Com- missioner Brown's motion to approve and sign Resolution No. Zi -6.J (Joint Resolution No. 1-83, City of Port Townsend) was seconded byoC mmissioner Pitts. Unanimous. The resolution will be forwarded to the City of mutes, Week of March 14, 1983 Page 3 Port Townsend for approval. Dance Licenses: Applications by the Harbormaster Restaurant and Discovery Bay Restaurant for licenses for calendar year 1983 were approved and signed on the motion by Commissioner Pitts which Commissioner Brown seconded. Unanimous. The meeting was adjourned. On March 16, 1983, the Commissioners conducted the Health Board meeting. BUSINESS FROM COUNTY DEPARTMENTS: Community Services re: West End Services: Ella Sandvig reported that contracts 3/14/83 tor mentai health, alcoholism and drug abuse services in the West End were revised for this year. Instead of a flat percentage of the County and State funds received, a fee for services has been established and Community Services will be billed for actual services provided. Mrs. Sandvig stated her opinion that this will provide better service for West End residents and may represent a savings to the County. Advisory Boards: Mrs. Sandvig noted that advisory boards o not operate under bylaws, but both the Community Services/ Mental Health and Alcoholism Boards need guidelines and direction regarding exactly what their function is. The Board asked Mrs. Sandvig to develop such guidelines and submit them for review. There was discussion regarding how these Boards can be used. Planning re: 3/14/83 Leave of Absence, Peter Friedman: Mr. Friedman's request tor a leave of absence without pay for the month of April, 1983 was approved on the motion by Commissioner Brown, sec- onded by Commissioner Pitts. Unanimous. Publication Costs Regarding Shoreline Master Program Update: David o smit reported that, due to an oversight, the Department was not billed for these publications. Costs total $500 plus, and this was not included in the 1983 budget. Mr. Goldsmith was instructed to submit a budget transfer request. Metal Plates, Uniform Addressing System: Mr. Goldsmith intormed the Board that ays ore nterprises will donate client time to put numbers on the 8,000 metal identifi- cation plates, but cannot donate supervisory time. Bayshore will be submitting an estimated cost. Public Works re: Application to Open Right -of -Way: George Hubbard was pre - 3/14/83 sent to discuss his application to open Swan Street in Nolton's East Port Townsend Addition. Gary Rowe stated that he had recommended approval of the application, but that in light of the Restraining Order issued against opening the road until litigation commenced by Raymond Thompson is settled, no.action can be taken. Chairman O'Meara explained that the matter would probably have to be settled by court order, and that the Board can take no action until then. Road Plans for CRP #486 and CRP #512: Commissioner Pitts seconded the motion by Commissioner Brown to approve and sign these road plans for the Clearwater Road, CR#206, bridge and intersection, respectively. Unanimous. Annual Certification, CRAB: On the motion by Commissioner Brown, secon e y oma missioner Pitts, the Annual Certifi- cation for Calendar Year 1983 to the County Road Administration Board was signed. Unanimous. .inures, Week of March 14, 1983 Page 4 On Friday, March 18, 1983, the Commissioners and Planning Department staff met with ITT Rayonier representatives to discuss their operations in the West End. APPROVED: A. M. eara, airman Brown, Member s o n L. Pit�ts,-Member ATTEST: dine C. Br6gg,jrkot the Boar-J— n 90741