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HomeMy WebLinkAboutM041183BOAROI;IOF�I' JEI ,,�FERSOIN ICOUNTY: commissiongs District No. 1 Commissioner District No. 2 Commissioner District No. 3 Commissioner Clerk of the Board: Engineer: A.M. O'Meara, Chairman B.G. Brown, Member John L. Pitts, Member Jerdine C. Bragg Milt Sanstrom Greek of April 11, 1983 Chairman O'Meara called the meeting to order at 10:00 a.m. Commissioners Brown and Pitts were present. Hearing; Road Vacation Petition, Pine Street: The hearing was opened, and Pian-ne-r--Rachel Nathanson reviewed the proposed vacation submitted by Mel Carroll. She reported the responses of other agencies regarding the proposed vacation, noting that the County Public Works Department objected to the vacation due to possible future need for the road for traffic circulation, control of surface water run-off, and utilities placed in the right-of-way and that the Port Townsend Utility Department objected due to a water line now in the right-of-way. For these same reasons, the Planning Commission recommended that the petition be denied. No one appeared to speak for or against the proposed vacation, and the hearing was closed. Following discussion, Commissioner Brown made a motion not to approve the vacation. Commissioner Pitts seconded the motion and Chairman O'Meara made it unanimous. Agreement; Park 'N' Ride Lot, Beaver Valley Road: This agree- ment with t e epartment of Transportation regarding construction, maintenance and operation of the lot was approved and signed on the motion by Commissioner Pitts, seconded by Commissioner Brown. Unanimous. Inquiry, Road Name Change: Al Jakeway stated his objection to the name Sun Road. The oar in ormed him of the procedure for petitioning for a name change. Shoreline Commission Position Interview: The Board talked with John Barber regarding ;.is apDIicatio_n7_t_o__f`1T1 a vacant position on the Shoreline Commission. Quilcene Community Center .Maintenance: Bill Stratton, who has done minor maintenance at the Community enter in the past, asked for clarification regarding future work. The Board stated that there has been some reorganization of County employees, and maintenance should be performed by a County employee in a timely manner. Mr_. Stratton also commented on the lack of space and possibly poor use of space. Regarding yard maintenance, the Board suggested that it should be handled through the Community Center Board of Directors, as it is at the Tri -Area and Gardiner Centers, where either community members or the garden club maintain the grounds on a volunteer basis. Approval of Minutes: On the motion by Commissioner Pitts, seconded by ommissioner rown and unanimously passed, the minutes for the week of April 4, 1983 were approved and signed. Hearing Notice; Budget Appropriation, ER&R Fund: Commissioner Pitts seconded ommissioner Brown's motion to approve and sign Resolution No. 28-83 setting a hearing for May 2, 1983 at 10:30 a.m. Unanimous. The meeting -was recessed until Tuesday, April 12, 1983. All Commissioners were present to conduct a Public Works staff meeting prior to continuing regular business. V01- 9 ?act G 1 Minutes, Week of April 11, 1983 Page 2 Bid Openings; Liquid Asphalt and Culvert Pipe: The following bids for supplying liquid asphalt for 1983 were open -e - -and read into the minutes: Chevron U.S.A. $78,660.00 U.S. Oil & Refinery 78,660.00 Albina Fuel 92,220.00 Commissioner Brown made a motion for the Engineer to review the bids and make a recommendation regarding the bid most advantageous to the County. Commissioner Pitts seconded the motion. Unanimous. Bids for supplying steel culvert pipe for 1983 were opened and read into the minutes: Cascade Culvert $5,577.00 Oregon Culvert 4,977.00 Armco 4,564.00 Spokane Culvert 6,676.85 Commissioner Pitts seconded Commissioner_ Brown's motion to award the contract to Armco, providing the figures prove to be accurate when extensions are checked by the Engineer. Unanimous. Approach for John Lea Commercial Building: Following receipt of information trom the Public Works Department regarding specifications for the road approach which would be a condition of his building permit to convert a storage building to office and shop space, John Lea appeared before the Board to inform them that there is not adequate space for the approach as required to meet standards and that the adjacent property -owner is not willing to grant an easement for access. Due to a series of mis-communications and/or misunderstandings, the proposal was not reviewed by the Planning Department and no environ- mental checklist was completed, and Mr. Lea has completed remodeling and occupied the building. The building is to be used for a shop and office for Mr. Lea's construction business and for a real estate office. Following lengthy discussion which included Rachel Nathanson, Planning, and Gary Powe, Public Works, it was agreed that Mr. Rowe will go to the site to determine what alternatives may be acceptable to resolve the approach problem. Remodeling of Jury Room: On the motion by Commissioner Brown, seconded by ommissioner Pitts and unanimously passed, remodeling of the jury room by Hank Sukert for $561.64 was approved. Liquor License Application; Geoduck Tavern: The application, necessitated by a change in corporate otticers, was approved on the motion by Commissioner Pitts, seconded by Commissioner Brown. Unanimous. Appropriation of Funds; Civil Suit,. Simcoe vs. Brueckman et al: Commissioner Brown moveil to approve and sign Resolution No. 29-83 which appropriates $104.55 to be paid in settlement of this case.o-7o Pitts seconded the motion. Unanimous. Fuel Contracts, Port of Port Townsend: The Board received a letter from t e Port Manager requesting t at t e Port be included on the County fuel contracts for 1983. The Board unanimously approved the request, and the fuel suppliers will be so notified. On April 14-15, 1983, the Board attended the WSAC Western District meeting held in Port Townsend. BUSINESS FROM COUNTY DEPARTMENTS: Assessor re: Computer Maintenance/Enhancement Requests: Two changes 4/12/83 to the tax roll program were authorized y motion of Commissioner Pitts, seconded by Commissioner Brown. Unanimous. Community Amendment to Developmental Disabilities Contract: Ella Services re: Sandvig explained that this amendment is to transfer 4/11/83 funds within the original budget from child development VDD WE Minutes, Week of April 11, 1983 Page 3 services to work training. Commissioner Pitts moved to approve and sign this amendment to DSHS contract #1033 - BGG -33211(4). Commissioner Brown seconded the motion. Unanimous. Copy Machine: Mrs. Sandvig stated that they are using the copy mac ine in the CAC office while the copy machine in their office, belonging to Juvenile Services, is broken. Further, this machine will be removed shortly. She inquired about acquiring the copy machine which the Planning Department is going to surplus, as there are limitations to using the CAC machine, and they run approximately 3,000 copies per month. The Board stated that the copy machine in the Planning Department would not cost anything except assumption of the $62.00 monthly maintenance fee, but that Transit has also expressed an interest in the machine. They will let her know whether the machine will be available. Staff Changes: One of the contract counselors has resigned to go into private practice, and the salary for- merly budgeted for this position will be used to -employ a paraprofessional outreach person, a part-time clerical person due to increased bookkeeping requirements by the State, and the balance will be held to hire a part-time counselor. There will be no budget figure changes. Need for Additional Space: Mrs. Sandvig again told the Board ot the urgent nee or office and meeting space to accommodate mandated programs and department services. Possibilities were discussed. Juvenile Clarification Regarding Probation Supervision During Services re: Director'sVacation: Following a motion by Commissioner 4/12/83 Pitts, secon e y ommissioner Brown, Chairman O'Meara counter -signed a letter to the Clallam County Juvenile Court acknowledging that the coverage to be provided by Bruce Edwards during Lois Smith's vacation is a personal commitment on his part rather than a component of the shared subsidy grant or a Clallam County staff commitment. Planning re: Shorelines Violation; ITT Rayonier: David Goldsmith re - 4/11/83 ported that ITT Rayonier has c earcut a 170 -acre area, leaving only a 20 -foot buffer along the Hoh River, although no permission had been granted to cut more than 30 percent of the merchantible timber in the 200 -foot buffer zone. They have applied for an extension of their Forest Practices permit. Mr. Goldsmith will contact ITT to discuss this matter. Final Short Plat #S15-82; Earnest: By motion of Commis- sioner Brown, seconded y Commissioner Pitts, this short plat was approved and Chairman O'Meara signed the mylar. Variance to Subdivision Ordinance; Rodney Lovegren: Rachel Nathanson explained this request to reduce the right-of-way in a proposed short subdivision on Marrowstone Island from 60 feet to 30 feet. The Planning Commission recommended approval, and the Public Works Department recommended that the variance be approved for a 40 -foot right-of-way instead of 30 feet. Following discussion, Commissioner Brown made a motion to approve a variance allowing reduction of the right-of-way to 40 feet, and Commissioner Pitts seconded the motion. Unanimous. Variances for Long Subdivisions: Mr. Goldsmith reported t at t ere are property -owners in the County who would like to subdivide large areas into large lots to be sold, without installing utilities and roads to County standards. W,L 9 MGGE 01110 Minutes, Week of April 11, 1983 Page 4 There was discussion regarding whether this type of sub- division is desirable and about whether, if desirable, a policy regarding alternatives to long subdivision require- ments should be developed or whether each situation should be considered for a series of variances. The Board felt encouraging this type of subdivision is not desirable. 4/12/83 SEPA Threshold Determination; PUD #1: This proposal to extend the Olympic Gravity Wate-r--S—ystem to the Glen Cove industrial area was reviewed by Rachel Nathanson. She noted that the only response from other agencies came from Fire District #6 regarding placement of fire hydrants, and as a result, a mitigative measure was added to the checklist. Commissioner,Pitts moved to approve and sign the Final Declaration of Non -Significance. Commissioner Brown seconded the motion. Unanimous. SEPA Threshold Determination; Glen Cove Industrial Park: Ms. -Nat Hanson reviewed the checklist for this proposes toconstruct three buildings, following which Commissioner Pitts seconded Commissioner Brown's motion to approve and sign the Proposed Declaration of Non-Significancb. Unanimous. Public Application to Open Right -of -Way; Darrel Rodgers: Property Works re: _owners H_ip, access and exact location of t_H_erig Nt_-of-way 4/12/83 are not clear, and the Board delayed action until further research is completed by Gary Rowe. Application to Open Right -of -Way; Larry Hovde: This pro- posal to open portions ot 9th Avenue and Arden was dis- cussed with Mr. Rowe, following which Commissioner Brown's motion to approve the request was seconded by Commissioner Pitts and unanimously passed. Recreation re: Quarterly Report: Warren Steurer submitted his written 4/11/83 report, noting -T-H-at participation was extremely high this winter. He also reported that the swimming pool will probably be closed July 1, 1983 to June, 1984 due to re- modeling of the school facilities. Therefore, the County will not assume responsibility for the pool this summer, and will continue on a share basis until the pool Is closed. Possible remedies for the drainage problem in front of the bleachers at Memorial Field were discussed, and Mr. Steurer will check on having work done. The Board emphasized the importance of keeping compensation time and/or overtime at a minimum. APPROVED: x, A A T.M. U'Mear'g�, Chairman B.G.-Brown, -Member L Pitts, m er ATTEST: et!T:EfidC. Bragg', Gr��f tE_eB_oar _d VOL 9 SAGE 011-11