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HomeMy WebLinkAboutM042583District No. 1 Commissioner District No. 2 Commissioner District No. 3 Commissioner Clerk of the Board: Engineer: A.M. O'Meara, Chairman B.G. Brown, Member John L. Pitts, Member Jerdine C. Bragg Milt Sanstrom Week of April 25, 1983 Commissioners Pitts and Brown were present when Chairman O'Meara called the meeting to order at 10:00 a.m. Hood Canal Advisory Commission: Robert Hayes reported the HCAC is practically disbanded due to lack ot members. The Board informed him the counties are considering -_eliminating the HCAC and using local Shore- lines Commissions instead. Mason and Kitsap Commissioners will be con- tacted for their opinions on the matter. Hearing; Subdivision Ordinance Amendment: Chairman O'Meara opened this hearing regarding an amendment to Subsection 3.40.3, family property divisions. Rachel Nathanson, Planner, read the proposed amendment. Five individuals were present to speak in favor. No one appeared to speak against. The hearing was closed, and Commissioner Pitts moved to adopt and sign Ordinance No. 2-83. Commissioner Brown seconded the motion. Unanimous. Bid Award; Liquid Asphalt for 1983: On the recommendation of the Public Works staff regarding bids received April 12, 1983, Commis- sioner Pitts made a motion to award contracts to both U.S. Oil & Refining Co. and Chevron U.S.A. Inc., since each submitted a bid for $78,660.00. Commissioner Brown seconded the motion. Unanimous. Approval of Minutes: Commissioner Pitts seconded the motion by Commissioner Brown to approve and sign the minutes for the week of April 18, 1983. Unanimous. Bonding for RIDs 1 and 2: Attorney Hugh Spitzer, Roberts & Shefelman, reviewed bonding proce ures and changes to the bonding reg- ulations which will go into effect July 1, 1983. He also presented a draft resolution which would authorize a public sale of the bonds about June 1, 1983. He explained a second option, which would involve a negotiated sale rather than a public sale. If the resolution for a public sale is signed, then a negotiated sale is determined more advantageous, the public sale authorization could be rescinded. Mr. Spitzer recommended this course of action, so that if a public sale is the choice, it can be accomplished prior to the July changes in regulations. The functions of the bonding attorney, as opposed to a financial advisor, were discussed. Mr. Spitzer will provide the names of some financial advisors to the Treasurer. He will also revise the resolution, and the Board will determine a sale date to be inserted. Proposed Building Site for New County Library: Helen Shold spoke for the Library District Board of Trustees. Li rarian Sharon Bodkin and two other Board of Trustees members were present. The proposed site is two acres of the County park adjacent to the Tri -Area Community Center. Mrs. Shold reported the results of planning meetings with local organizations, the Planning Department and Public Works staffs, and presented the architectural plans for the building. The Library Board suggested a 99 -year lease on the property, with a token $1.00 per year fee. Various aspects of the proposal were discussed at. length. The Board suggested the gravel pit (Hunt's Pit) at the corner of Cedar Street and Ness to Flagler Road in Hadlock, across from B & R Mobile Home Park, as another possible site. The Library Board will again look over the two sites and let the Commissioners know which site they -,refer. A survey of the land to be leased will be necessary in QL 01273 Minutes, Week of April 25, 1983 Page 2 order to obtain a legal description for the lease. Agreements; Job Training Partnership Act: Planning Director David Goldsm--i-ER discussed two agreements regarding this program with the Board. The consortium agreement with Kitsap and Clallam Counties establishes the three counties as a service delivery area for the purpose of obtaining funding and operating the program. Mr. Goldsmith noted that a component of the agreement stipulates that each County will set aside non -grant funds equal to one-half of one percent of the service delivery area grant to be used in the event liabilities to the counties occur. This means Jefferson County will have to commit $1,135.00. Commissioner Brown stated his doubts about the real benefits of this program, given the limited employment opportunities in Jefferson County even for trained individuals. However, following discussion, the consortium agreement with Kitsap and Clallam Counties was approved and signed on the motion by Commissioner Brown, seconded by Commissioner Pitts. Unanimous. The second agreement, with the State of Washington, commits the County to participation in the consortium and confirms that the County will abide by all the rules of the program and Washington's Administrative Code, and will not hold the State liable for any problems arising from the program. Commissioner Brown seconded the motion by Commissioner Pitts to approve and sign the agreement with the State of Washington. Unanimous. VFW Hall Rental Agreement; Olympic Peninsula Chapter of ARS: This agreement or the haii to be used tor the Rhododendron owerow during Rhody Festival was approved and signed on the motion by Commis- sioner Brown, seconded by Commissioner Pitts and unanimously passed. Contract; Purchase of Baling Press: By motion of Commissioner Brown, seconded by Commissioner Pitts, the contract with Fibers International/Recycle Systems for a baling press to be used at the land- fill recycling center was approved and signed. Unanimous. Agreement; Queets River Bridge: Supplement #2 to contract #GC 6118 with the Department ot Transportation was signed following a motion by Commissioner Pitts which Commissioner Brown seconded. Unanimous. Refund of 1979 Forest Land Property Taxes: As a result of a lawsuit, refunds to owners of certain forest ian who paid property taxes under protest in 1979 were authorized with the approval and signing of Resolution No. 33-83. Commissioner Pitts seconded the motion by Commissioner Brown. Unanimous. Hearing Notice; Budget Appropriation, Historical Society: A hearing on tTi-s matter was set or May 9, 1983 at 10:0U a.m. when Com- missioner Brown moved to approve and sign Resolution No. 34-83. Commissioner Pitts seconded. Unanimous. The meeting was recessed. All members were present when the meeting reconvened on Tuesday, April 26, 1983. IFMS Implementation: Jay Barschdorf reviewed progress on the implementation process. TFe­_aTso presented Work Authorization #JC032283, which is for a program to retain budget transactions during the year. Commissioner Pitts seconded Commissioner Brown's motion to approve and sign the Work Authorization. Unanimous. Option to Purchase Telephone Equipment: Eva Ware and Mary Lou Yoakum, ot American Bell Inc., gave a presentation to the Board and other elected officials and department heads regarding the possible advantages of the County purchasing telephone equipment. They suggested a survey of County services and equipment, which would provide infor- mation on which to base a decision. To that end, on a motion by Com- missioner Brown, seconded by Commissioner Pitts, Chairman O'Meara signed a letter to Pacific Northwest Bell Telephone authorizing American Bell Inc. VOL 9 0 1274 Minutes, Week of April 25, 1983 Page 3 to obtain records and collect traffic data. The meeting was recessed, and reconvened on Wednesday, April 27, 1983, with all members present to conduct regular business. Liquor License Application: A special occasion license for the Harbormaster Restaurant for May 1, 1983 was approved on the motion by Commissioner Brown. Commissioner Pitts seconded the motion. Unanimous. Nurse Recognition Day: At the request of Eleanor Frenzel on behalf of Jefferson County nurses, Commissioner Pitts made a motion to proclaim May 6, 1983 as Nurse Recognition Day. Commissioner Brown seconded the motion. Unanimous. Exportation of Alaska Crude to Japan: Each of the Commis- sioners signed letters to Congressmen orton, onker, Jackson and Swift supporting the sale of Alaska crude to Japan, as it relates to the reapproval of the Export Administration Act. Forest Practices Applications for Herbicide Spraying: With the approval of the Board,airman Meara signed a letter to Willa Hansen requesting that applications be forwarded to the County at least thirty days prior to the proposed spraying. BUSINESS FROM COUNTY DEPARTMENTS: Assessor re: Maintenance/Enhancement Request: The addition of Fire 4/27/83 District #7 to all applicable computer programs was approved by motion of Commissioner Pitts, seconded by Commissioner Brown. Unanimous. Building re: Permit Fee Refund; HM Construction: A $36.00 refund was 4/27/83 approved per motion by Commissioner Brown, seconded by Commissioner Pitts, unanimously passed. District Court re: Executive Session: The Board met with Judge Majhan and 4/25/83 Court er Lin a Bagley regarding personnel changes. Planning re: SMSDP #9-81 Revision; Parks & Recreation Commission: 4/25/83 David Goldsmithexplained this request to revise the per- mit, changing the location of the picnic shelter and adding a waste disposal dump at the Mystery Bay Park. Commissioner Pitts seconded Commissioner Brown's motion to approve the revision. Unanimous. Planning Commission Recommendation; Airport Site: Mr. Goldsmith reported that these recommenTations will be presented to the Board next Tuesday afternoon. County Parks Fees: Following discussion, Mr. Goldsmith was asked to prepare a draft of an ordinance to establish fees and regulations for County parks. Maintenance of Gardiner Boat Launch: Approximately four years ago, the County agreed to assume operational main- tenance at this facility when it is developed. The Department of Fisheries will purchase and develop the property, then turn the facility over to the Port. The Port will own the facility and will maintain the boat launch. The County will maintain parking and restroom facilities. When the Department of Fisheries completes negotiation for property, an agreement will be signed regarding maintenance. Slide at Thorndyke Bay: Mr. Goldsmith reported that this slide, w is as cause damage to two homes, was inspected by Jerry Thorsen, DNR Geologist. He mapped the extent of the slide, and offered the opinion that the slide will probably stabalize late this summer and will be dormant VOL 9 1A, ,E 01275 Minutes, Week of April 25, 1983 Page 4 until we get another wet year. There are four short plats in this area. Mr. Goldsmith will draft a resolution to establish a moratorium on building in this area. Clearcuts on Hoh and Clearwater Rivers: Mr. Goldsmith presented aerial photos which show various clearcuts in the West End, some of which the Board has inspected on the ground and some of which have been under discussion. 4/26/83 Kala Point Division 9 Preliminary Plat: Rachel Nathanson reviewed this long subdivision app ication and two variance requests, as well as the findings and recommended conditions. Commissioner Brown moved to approve the pre- liminary plat subject to fourteen conditions and with a variance to reduce a cul de sac diameter and a variance allowing development of private rather than public roads. Commissioner Pitts seconded the motion. Unanimous. 4/27/83 Computer System for Planning & Building Departments: Mr. Goldsmith iscusse the merits ot the computer ot choice for these departments, per the 1983 budget allocation. Purchase, lease and lease option were considered. The Board stated that it would be preferable for the 'computer to be purchased by Central Services through the equipment purchase fund, with the Planning Department paying back to the fund the amount budgeted for this year and budgeting additional payments for next year. Dosewallips River Flood Control Project: Mr. Goldsmith reported that Rachel Nathanson is atten ing a meeting in Seattle regarding this project and will report on the time line on Monday. He noted, however, that the Army Corps of Engineers has agreed to do the work, but will require a commitment from the County, soon, that the property for the levies and dikes will be acquired. In order to acquire property, it will be necessary to form a flood control district. Shorelines Variane Request; ITT Rayonier: This request to remove 100 percent of the mere anti e timber in the 200 -foot buffer zone on a piece of land abutting the Clearwater River was again discussed. Recommendations by the Department of Fisheries and Game were considered. By motion of Commissioner Brown, seconded by Commissioner Pitts and unanimously passed, ITT Rayonier will be given the option of withdrawing the variance request and logging 30 percent of the merchantable timber in the buffer zone as permitted by the Shorelines Management Master Program or of accepting a variance which would permit them to cut 100 percent of the merchantible timber in the upper 100 feet and leaving the 100 feet abutting the river completely unlogged, with a performance bond being required prior to start of work. Chairman O'Meara signed a letter to ITT stating these two options. Public Works re: Applications (2) to Open Rights -of -Way: Charlie Wines' 4/25/83 request to open portions ot So_u_t_R_,_T_ongview and Cowlitz Streets in the Trail's End Homesites development for construction of private access to two lots was approved on the motion of Commissioner Brown, seconded by Commis- sioner Pitts and unanimously passed. Gary Rowe will draft a letter for the Chairman's signature to be sent with the approved applications. 4/26/83 Resignation of Assistant Director of Public Works: The Board received notice trom Glenn Bagley t at e will resign effective May 31, 1983. VOL 01Z76 Minutes, Week of April 25, 1983 Page 5 Encroachment at East Beach Park: Gary Rowe reported that Ueorge Tandoo, who owns property adjacent to this park on Marrowstone Island, is planning to sell his property and wants the County to move the dressing room which encroaches on his property. Mr. Rowe will investigate to see if the building can be moved and report to the Board. License, Encroachment Onto South Bay Lane: The Huntleys added some conditions to this license (which was signed by the Board on March 21, 1983 and forwarded to the Huntleys for signing) before signing the document. The Board does not accept these added conditions, and the Huntleys will be notified. APPROVED: A.MMeafa, T;hairman B. Btown, Member — J I, z � r hn-'&. Pitts, Member ATTEST: 44raine G. Bragg,; �ot the Board