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HomeMy WebLinkAboutM050283District No. 1 Commissioner: A.M. O'Meara, Chairman District No. 2 Commissioner: B.G. Brown, Member District No. 3 Commissioner: John L. Pitts, Member Clerk of the Board: Jerdine C. Bragg Engineer: Milt Sanstrom ----------------------------------------------------------------- ----------------------------------------------------------------- Week of May 2, 1983 The meeting came to order at 10:00 a.m. All members were present. Hearing; Budget Appropriation, Civil Service Commission: Chairman O'Meara opened the hearing. No one appeared to speak tor or against this appropriation of $1,345.00 for unanticipated legal"services. Commissioner Brown noted that there may be additional legal fees in con- nection with this matter. The hearing was closed, and Commissioner Pitts seconded Commissioner Brown's motion to approve and sign Resolution No. 35-83 authorizing the appropriation. Unanimous. Hearing; Budget Appropriation, Equipment Rental/Revolving Fund: The hearing was opened and, when no one appeared to speak tor or against the appropriation of $65,000.00 from the ER&R Fund unencumbered balance to the ER&R Revolving Fund budget for 1983, the hearing was closed. Com- missioner Pitts made the motion to approve and sign Resolution No. 36-83 authorizing the appropriation. Commissioner Brown seconded. Unanimous. Herbicide Spraying Review Process: Alice Lumbard and five others read theCommissioners' letter ot last week requesting notifica- tion of Forest Practices Permit applications for spraying, then reiterated their concern about the exemption from the permit process of areas of less than forty acres. Commissioner Pitts reported that he spoke with Lynden Baum, DSHS, and he agreed to test water samples submitted following spraying. Commissioner Pitts explained that the request for testing will have to be made by the Board, and that those making the request to the Board should present valid reasons for the request. An advisory board on herbicide spraying, composed of citizens and repre- sentatives of such agencies as DNR, PUD, Planning Commission, Health Department, etc. was proposed. The functions suggested for the advisory board included review of permits, checking of water supplies, recom- mendations when an alternate course of action is indicated, notification of adjacent or affected residents, and placing notice of permits in the newspaper. It was further suggested that this proposed advisory board should investigate all aspects of spraying, disseminating information and negotiating with entities which do spraying if indicated. Commis- sioner Pitts said it seems that an advisory board might facilitate exchange of information and/or compromise between the DNR and companies involved in spraying and concerned citizens more effectively than individual contact by each concerned person. Ms. Lumbard and others present confirmed that their intent is not to ban the use of herbicides, but to protect water supplies, whether they are used by one person or a number of families, and to protect individuals in close proximity to spraying areas. Although they felt it is too late for any advisory board to be effective this year, the Commissioners agreed to contact various agencies to determine whether they are willing to participate on such a board. In response to a request to return in two weeks to review responses to these inquiries, Chairman O'Meara said it might take longer than two weeks. VOL 9 ii -AGE 3 .,nutes, Week of May 2, 1983 Page 2 The meeting was recessed, reconvening on Tuesday, May 3, 1983 with all members present. Liquor License; East Jefferson Rotary Club: On the motion by Commissioner Pitts, seconded by Commissioner Brown and unanimously passed, a letter to the Liquor Control Board was signed which approved the addition of May 20, 1983 to the dates for which a special occasion license was issued to the Rotary Club. Meeting with High School Students: Members of political science classes at Port Townsend and Chimacu_mTFi_gTF7chools met with the Board for a question and answer session. Proposed Airport Site: Planning Director David Goldsmith read the findings, conciusions,--a-n-cT—recommendations of the Planning Commission regarding the proposed site on Oak Bay Ridge to the Board and fourteen others attending the meeting. He also noted that a large file of testi- mony and information was accumulated outside the public hearing and review process, and although it was noted, did not provide the basis for the Planning Commission deliberations. Therefore, he suggested the Board review this file also. Chairman O'Meara invited comment from the floor in favor of the Oak Bay site. Ken McMillan stated that he is in favor. Port Commissioner Stacey Thompson briefly reviewed the process by which the Port selected this site and the reasons they found it to be the favored site. Keith Harper, representing the Chamber of Commerce and the Economic Develop- ment Council, stated that both organizations are in favor of this site and will be represented at any public hearing on this issue. Comments against the site were offered by Louise Nelson, who suggested that the first issue that should be presented to voters is whether or not a new airport is needed and, if residents agree that there is a need, the fifteen sites originally considered should be presented for a public vote. Jim Caspers began by noting that there was not public notice of today's meeting and that he personally knew of a number of others who will attend any hearing on this matter. His objections included: I)It is his contention that the section of the Comprehensive Plan stating the need for a new airport was added a year after the original draft without any public hearings on the airport. 2)The water shed from Oak Bay Ridge provides water for a number of families, and could be contaminated, as well as causing flooding problems if proper drainage is not provided. The Board will review information, investigate the legal requirements regarding the process, and determine whether they will conduct a public hearing on the matter before taking action. Approval/Signing of Bills: Each of the Commissioners reviewed and approved bills received i-n-A-p-r-iT for payment in May. RID Bond Process: Commissioner Pitts made a motion to approve and sign Resolution No. 38-83 and Resolution No. 39-83. Commissioner Brown seconded. Unanimous. The first resolution —establishes Road Improvement Districts I and 2 and the Consolidated Road Improvement Fund; fixes the amount, form, date, maturity and denominations of the bonds; and provides for the issuance and sale of the bonds. The second res- olution establishes a County Road Improvement Guaranty Fund and prescribes the rules and regulations for its maintenance and operation. Proposals for Data Processing Equipment: John Achey, Central Services, presented two proposals ora is Drive 81MB and auxiliary cabinet. The NCR proposal was for $13,994.19, which included two extra disk packs, shipping, installation and a 90 -day warranty. (new equipment) Harwood and Associates Inc. proposed to supply only the disk drive and cabinet (no extra disks) for $11,000.00. The County would pay for shipping and installation. (used equipment) VOL 9 �� U, F C- 1383 inutes, Week of May 2, 1983 `Page 3 Following discussion with Mr. Achey, it was determined that the proposal by NCR is most advantageous to the County. Commissioner Brown seconded Commissioner Pitts' motion to accept the proposal by NCR. Unanimous. Mr. Achey will notify NCR, and an agreement will be prepared. BUSINESS FROM COUNTY DEPARTMENTS: Assessor re: Maintenance/Enhancement Request: This request regarding 5/3/83 changing the senior citizen code" for eight computer pro- grams was discussed, and approved on the motion by Commis- sioner Pitts, seconded by Commissioner Brown. Unanimous. Planning re: Thorndyke Bay Slide Area Building Moratorium: Seven 5-2-83 peop e were present when Rachel Nathanson presented maps showing the critical area which affects the majority of the coastal area in Section 19, including the lower lots of Thorndyke Bay Short Plats 1 through 4, Cedar Home Valley Tracts and some acreage on the north of the slide. Ms. Nathanson read the proposed resolution, stating that the boundaries were established on the basis of recom- mendations by Jerry Thorsen, State Geologist. The following comments were in response to inquiries from the floor: 1)Chairman O'Meara said he saw no problem with putting in a road down to the beach. 2)Regarding building permits which have been issued but on which construction has not begun, Mr. Goldsmith suggested that an official notice be sent to permit holders informing them of the critical situation in the area. 3)How this situation will affect property values in the long term is unclear at this time, since it is unknown whether slope stability can be accomplished. 4)Chairman O'Meara clarified that the County has no financial or other responsibility to undertake cor- rection of the problem or to try to accomplish slope stability. 5)The moratorium resolution will be recorded and should be picked up in any title search of any property involved. 6)The properties may be used during the drier summer season for recreational purposes. Recreational vehicles will create no danger. Commissioner Pitts moved to approve and sign Resolution No. 37-83 mandating the moratorium, setting boundaries, and stating the conditions under which the moratorium may be rescinded. Commissioner Brown seconded the motion. Unanimous. There was additional discussion with those present, during which there was clarification of some points and some referrals made for answers to questions regarding the sit- uation which the Board and Planning staff could not answer. Shorelines Exemption, Surface Mining; Michael Shaw: David Goldsmith reported that DNR indicated concern about the condition attached to this exemption which stipulates that he can not take his operation within 200 feet of the Hoh River or its associated wetlands. There are some streams which are dry at this time of year, but which contain fish during high water periods. Mr. Goldsmith went to the property and marked these streams so that the mining operations will not cause a situation where fish could be trapped. Forest Practice Permit Enforcement in Coastal Zone Buffer: Mr. Goldsmith indicated that he has been discussing an agreement for inspection and enforcement during logging operations in the 200 -foot buffer zone, and that he feels they will agree to take this responsibility. Vacation of Jefferson Street: The City Planning Commission as reviewed the ounty s petition to vacate the street in VOL rY:J 1384 , Week of May 2, 1983 front of the courthouse and recommended approval with two conditions: 1)The final development plan be approved by the City; 2)a diversionary clause be included should the County cease to use the area. The petition now goes to the City Council. SMSDP #4-83; State Parks & Recreation: Mr. Goldsmith reviewed this proposal to estabrTsan artificial fish habitat at Fort Flagler. Commissioner Brown seconded Commissioner Pitts' motion to approve the permit subject to the four conditions recommended by the Planning Com- mission. Unanimous. Dosewallips Flood Protection Project: Ms. Nathanson re- ported on a meeting with the Go_r__p­s­_oT Engineers and other agencies involved last week regarding this project. The feasibility study is to be completed by this fall, with the Detailed Project Report to be finished by July, 1984. It has become apparent, during the feasibility study, that the cost of the project will be approximately double what the Corps had originally projected, and the benefits may not justify the cost. In that case, the entire project will be terminated. The Corps will also investigate alternatives to levies. The State Parks Department is absolutely opposed to the levy system. The Planning Department intends to send an information update to resi- dents of the area. The Board suggested that they go to the Booster Club meeting to inform the public rather than doing it by mail. Cameron Short Plat #S9-82: Commissioner Brown made the motion, seconded y Commissioner Pitts, to approve this final short plat. Unanimous. 5/3/83 SEPA Threshold Determination; Glen Cove Industrial Park: RachelNathanson reviewed the checklist, inc u ing c anges which had been made since the Proposed Declaration was signed, the responses from other agencies, and the recom- mended conditions and mitigative measures for this proposal to construct three buildings. The Developer, Bill Sperry, was present to discuss the Public Works Department recommendations for a mitigative measure regarding upgrading of Otto Street. The Public Works Department specified the standards for the improve- ment for the present time, but Mr. Sperry's objection was to the addition of the language "...the County will main- tain the roadway as developed until such a time that an increase in traffic warrants further improvements." Mr. Sperry interpretted this as giving the County the right to demand that he pay for further improvements, with no maxi- mum amount stipulated at this time, which might not be supported by the business in the industrial park. He wanted the County to make the commitment to do the oiling or asphalt should it become necessary, with him doing the clearing, grubbing and ballast that is required now. He pointed out that this is currently a County road, and that the County has made this type of agreement with other developers in the past. Gary Rowe, Public Works, stated that the original recom- mendations for road improvement were based on the proposal for lot 1, and that he thought it was understood that further recommendations would be made based on the projected impact of further proposed development. The impact of development of lot 4 was considered after the original recommendations. He noted that, beyond the original road improvements, whether it is Mr. Sperry or another developer who proposes a project which would impact on the road useage, it is his recommendation that the developer will -VOL FAII:E 1385 nut es, Week of May 2, 1983 Page 5 be required to make the additional improvements. He further stated that, although the County has made improve- ments in partnership with a developer due to extenuating circumstances, the County policy is that developers will make necessary improvements. Mr. Rowe pointed out that oiling of the road, for the distance on which further dev- elopment of Mr. Sperry's property would have an impact, would cost approximately $5,000, renting County equipment. If further improvement is required because of development by someone else further along the road, Mr. Sperry would pay only a fair share. -E.G. Brown, _M_e_mF_er ohn L. Pitts, Member ATTEST: JTifff'C. Bragg,/ 1�" ot the Board VOL 9 F,� r, E 01356 There was further negotiation between the Board, Mr. Sperry and Mr. Rowe, with the results finalized in the mitigative measures attached to the Final Declaration. In addition, Commissioner Brown said that the Board should take action to develop an official written policy or law regarding the charging of "late -comer" fees (for road improvements) to subsequent developers utilizing original improvements and/or necessitating additional improvements. There was discussion regarding this proposal. Commissioner Brown moved to approve and sign the Final Declaration of Non -Significance. Commissioner Pitts sec- onded. Unanimous. Public Proposed Howard Street Extension: Gary rowe reported that Works re: Lakeside Industries does not have gravel pit property they 5/3/83 will trade for the County property near the Honda shop which Lakeside wants to acquire in order to extend Howard Street to gain access to their property. Lakeside Industries inquired whether the County would be willing to either grant an easement for the road extension or dedicate a road right- of-way to the City to become part of the City street system. The Board was not amenable to either proposal, and instructed Mr. Rowe to inform Lakeside Industries that the property is to be surplused, if they want to bid on it. Solid Transfer of Funds to Solid Waste: Glenn Bagley submitted Waste re: a request to transfer the third quarter funds allocated 5/3/83 from the Road Fund for the Solid Waste fund in the 1983 budget early, due to large expenditures for the recycling project. Commissioner Pitts seconded Commissioner Brown's motion to approve the transfer. Unanimous. APPROVED: 4"A A.M. O'Mear57, Utfairman -E.G. Brown, _M_e_mF_er ohn L. Pitts, Member ATTEST: JTifff'C. Bragg,/ 1�" ot the Board VOL 9 F,� r, E 01356