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HomeMy WebLinkAboutM061383IBOAR,D,,QPl6l.JEFF'ER'SON 'GO TUARTY RONEZUSIONEIRS!,, District No. 1 Commissioner District No. 2 Commissioner District No. 3 Commissioner Clerk of the Board: Engineer: A.M. O'Meara, Chairman B.G. Brown, Member John L. Pitts, Member Jerdine C. Bragg Milt Sanstrom Week of June 13, 1983 The Board held a staff meeting with elected officials and department heads prior to calling the regular meeting to order at 10:00 a.m. All members were present. Bid Call for New Jail Construction: Architect David Johnston reported on the tunding situation or construction of the new jail, as well as minor changes made to the plans during the last few months. He expects the Building Department to issue a permit shortly. Mr. Johnston recommended that clearing and grubbing of the property be included in the general contract, since contracting with a logging company may complicate the clearing for grading. The Board concurred with the recommendation, but stipulated that the value of the timber be taken into consideration in the contract. The bid opening was scheduled for August 2, 1983 at 2:00 p.m. The bid call will be published June 22 and 29 and July 6, 1983. The Board agreed with Mr. Johnston's recommendation to charge a $100.00 deposit for plans,which would be forfeited if the plans are not returned, or if plans are kept longer than seven days without resulting in a bid. Fireworks Stand Permit; Leroy Jensen: Commissioner Brown made a motion to approve and counter -sign the permit issued by the State Fire Marshall for a stand at Ness's Corner. Commissioner Pitts seconded the motion. Unanimous. Approval of Minutes: Commissioner Pitts seconded Commissioner Brown's motion to approve -ain-H-sign the minutes for the week of June 6. Unanimous. Appointment to Tri -Area Community Center Board of Directors: Commissioner Brown made the motion, which Commissio-Her Pitts secondea-I to appoint Ed Haycock to a two-year term on this Board of Directors. Unanimous. The term will expire on June 12, 1985. Cancellation of Unclaimed Warrants: Resolution No. 53-83, canceling two warrants, was approved and signed on the motion b_Y___C_0mmis- sioner Brown, seconded by Commissioner Pitts and unanimously passed. Proposal for Property Exchange:Gene Seton submitted his pro- posal to trade County -owned lot 5, block 1 15, for Seton -owned lot 1, block 25, both in Elkins Addition to Hadlock. The Board told him that if the property is not used for a water system, it will probably be sold at the County sale of surplus property. County Camping & Parks Ordinance: Eight people were present when Planning Director David 7Goldsmith reviewed changes made in the ordinance as a result of the hearing held on June 6, 1983. Comments from the floor included recommendations to: I)charge a fee for day use if one is charged for camping; 2)sell a vehicle sticker which would allow camping without an additional fee for one year. These r35� 11P40 Ainutes, Week of June 13, 1983 Page 2 recommendations were not incorporated into the ordinance. On the motion by Commissioner Pitts, seconded by Commissioner Brown and unanimously passed, Ordinance No. 3-83 was approved and signed. The ordinance will become effective JuTyL, 1983. Emergency Services Plan: Mayor Brent Shirley and Sheriff Lee Smith discussed the proposes t at the City of Port Townsend join the County in a cooperative plan to be instituted in case of any large-scale emergency. The purpose, scope and intent to update and expand the plan were discussed. Previously, the City intended to develop their own plan, but the City now feels, following a recommendation by the State Depart- ment of Emergency Services, that incorporating the City into the County plan would be more practical. A resolution of adoption of the plan will be required to incorporate the City. Fireworks Stand Permit; Boy Scouts: Dennis Bounds presented the State permit tor the Boy S66uts to operate a fireworks stand at Reed's Market. Commissioner Pitts seconded the motion by Commissioner Brown to counter -sign the permit. Unanimous. Hearing Notice; Establishment of Road Names & Address System: Commissioner Brown made the motion, seconded y Commissioner Pitts an unanimously passed, to conduct this hearing on June 28, 1983 at 11:00 a.m. The meeting recessed until Tuesday, June 14, 1983. All members were present to meet with the Public Works staff before continuing regular business. Protection Island: Representatives from the U.S. Fish & Wildlife Services met wit the Board to give a status report on property acquisition on the Island in order to establish the wildlife preserve. Easement; U.S. Forest Service, Quilcene Ranger Station: Com- missioner Pitts moved to rescind t e easement tor water lines granted on May 17, 1983. Commissioner Brown seconded the motion. Unanimous. A new easement has been approved, which the Forest Service will have recorded, and the County Recorder will be notified that the easement approved on May 17, 1983, and recorded, has been rescinded. VFW Hall Rental Agreement: An agreement for the Office of Archeology and Historic Preservation to use a portion of the building for office space was approved and signed on the motion by Commissioner Brown, seconded by Commissioner Pitts and unanimously passed. Liquor License Applications: On the motion by Commissioner Brown, seconded y Commissioner Pitts, a special occasion license for July 18, 1983 for Harbormaster Restaurant and a license transfer for the Halfway House Restaurant were approved. Unanimous. The meeting was recessed. On Wednesday, June 15, 1983, the Commissioners conducted the Health Board meeting and met with Depart- ment of Transportation representatives regarding review of the County Transit System. On Thursday, June 16, 1983, the Board continued regular business. Memorandum of Agreement; PUD #1: Commissioner Pitts seconded Commissioner Brown's motion to approve and sign this agreement regarding the copy machine to be used by the Planning and Building Departments. Unanimous. Construction of Temporary Structures: Resolution No. 55-83, specifying permit requirements for all temporary structures,was approved and signed following a motion by Commissioner Brown, seconded by Com- missioner Pitts. Unanimous. BUSINESS FROM COUNTY DEPARTMENTS: Building re: Setback. Variance; Pederson, Oak Bay Road: Following dis- 6/13/83 cussion with ac Pa ia, Commissioner Pitts seconded V5t 9 �AC�E 018-41 Minutes, meek of June 13, 1983 Page 3 Commissioner Brown's motion to approve a variance allowing the Pedersons to build an addition to their house which encroaches on the 20 -foot setback from the right-of-way. Unanimous. Planning re: Short Plat Extension; Art Freeman: Rachel Nathanson 6/13/83 informed the Board that the water system for this short plat is progressing, but it probably will not be State - approved by the July 1, 1983 expiration of the previous extension given. Commissioner Brown moved to approve a six-month extension to allow adequate time for testing and approval of the water system. Commissioner Pitts seconded the motion. Unanimous. Thorndyke Slide Area: David Goldsmith and Rachel Nathanson discussed the merit of having the slide area flagged by the State geologist, since the Public Works Department communi- cated the Board's decision not to have the County crew survey the area due to equipment_, personnel and financial limitations. Flag stakes would most likely be obliterated during any further slide activity or if any improvements are made. A survey would provide a legal description and permanent reference points. Following lengthy discussion, the Board indicated that, under the terms of the moratorium, it is the property owner's responsibility, when applying for a building per- mit, to supply evidence that property in this area is buildable. If this evidence requires a survey, it will be the property owner's responsibility to have a survey done. The resolution establishing the moratorium will serve as notice to potential buyers. The Building Inspector will be required to consult the Coastal Zone Atlas, whenever an application for a building permit in this area is made, to determine whether the property is in the slide area. SEPA Threshold Determination; Pope & Talbot: The check- list for t is propose pro3ect, improvements to the boat haul -out grid at the Port Ludlow Marina, was reviewed by Peter Friedman. Commissioner Pitts moved to approve and sign the Proposed Declaration of Non -Significance. Com- missioner Brown seconded the motion. Unanimous. SEPA Threshold Determination; Port of Port Townsend, Mats Mats Bay: Mr. Friedman reported that there were only two responses regarding this proposal to construct and/or repair a boat ramp, pier and parking facilities: The Health Department specified procedures for approval of restroom facilities and the Public Works Department made some recommendations regarding drainage and traffic patterns. Commissioner Brown's motion to approve and sign the Final Declaration of Non -Significance was seconded by Commissioner Pitts and unanimously passed. 6/14/83 Amendment to Dunkle Short Plat: Mr. & Mrs. Dunkle and neighbors, Mr. & Mrs. Timmerman and Ms. Hamilton, were present when Ms. Nathanson presented the proposed amend- ments to the Board. The amendments are necessary in order to accurately portray easements for ingress/egress, utilities and sewage disposal drainfields. Ms. Hamilton has previously objected to various aspects of this plat, which was originally approved and filed January 8, 1979, and she appeared at today's meeting to reiterate her objections and to request that action on the amendments be tabled until she can seek further legal counsel. The Board stated that the plat is already a matter of record, an accomplished fact, and that discussion 842 tes, Week of June 13, 1983 4 Public should be limited to the current amendments. The following points and responses were made: 1)An administrative variance granted to allow a reduction of the access right-of-way to lots 1 and 2 to 30 feet com- plies with the Subdivison Ordinance. This easement was shown on the original recorded plat. 2)The variance granting an easement for sewer and water lines across the lagoon and lots I and 2 was approved by the Health Board, following extensive research and engineering design, and recorded under Auditor's File No. 282341, Volume 172. This easement is one of those included in the current amendment to the short plat. The easement met criteria for a variance, and the correct pro- cedure was implemented throughout. 3)A 20 -foot right-of-way easement to lot 3 was permitted in accordance with Subsection 5.301.3 of the Subdivision Ordinance. This easement is outside the boundaries of the short plat, and there is no specified width of legal access in such cases. This was shown on the original plat. 4)A 20 -foot wide easement across lot 2, originally granted in 1953 and inadvertently omitted on the original plat, is being added by this amendment. Ms. Hamilton continued to object to the short plat on general principles, and brought up other specific objections which did not relate to the amendments at hand. Commissioner Brown made a motion to approve the amendments with the approval and signing of Resolution No. 54-83. Commissioner Pitts seconded the motion. Unanimous. SEPA Threshold Determination; Quilcene Log Dump: Peter Friedman reported that Seaboard Lumber an t e epartment of Fisheries have reached an agreement regarding logs pulled out of the water to drain. There are no other matters to be resolved. Therefore, Commissioner Pitts made a motion, seconded by Commissioner Brown, to approve and sign the Final Declaration of Non -Significance. Unanimous. Shorelines Variance Violation; ITT Rayonier: With the approval ot the Board,airmanO'Meara signed a letter to ITT Rayonier recapping the agreement made on June 9, 1983 regarding mitigative measures for trees cut in the buffer zone along the Clearwater River. Hearing Notice; Fee for Address Assignation: A hearing regarding amendment to Ordinance 2-82 in or er to add a fee for address assignation to the Building Department fee schedule was scheduled for June 28, 1983 at 11:30 a.m., and a notice for publication was signed. Works re: Hearing Notice; Six Year Road Program: The hearing 6/14/83 regarding adoption ot this Program was set for June 27, 1983 at 2:00 p.m. The notice for publication was signed. Treasurer re: Cancellation of Uncollectible Taxes: Fran Hansen pre - 6/13/83 sented a list of taxes which, atter efforts to collect, appear to be uncollectible. Commissioner Brown made a motion to cancel taxes as specified and strike listed VOL a 184-0 Minutes, Week of June 13, 1983 Page 5 property from the tax rolls. Commissioner Pitts seconded the motion. Unanimous. 4, A--TM� -O'MearsF—, I�airman B.G. Brown, Member John L-. Pitts, M6mber ATTEST: Ene U. Bragg, Citp2,/,/qt the Board Fav 01SI44 VOL