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HomeMy WebLinkAboutM062783District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Clerk of the Board: Engineer: A.M. O'Meara, Chairman B.G. Brown, Member John L. Pitts, Member Jerdine C. Bragg Milt Sanstrom Week of June 27, 1983 Chairman O'Meara called the meeting to order at 10:00 a.m. All members were present. County Parks Caretaker: Mr. and Mrs. Larson expressed an interest in the caretaker position. The Board informed them they would make a decision regarding the position this week. Approval of Minutes: Commissioner Pitts seconded Commissioner Brown's motion to approve an sign the minutes for the week of June 20, 1983. Unanimous. Soldiers' & Sailors' Relief Fund Application: A payment of $61.79 to A.G. Dombrowski, Jr. was approved by motion of Commissioner Pitts, seconded by Commissioner Brown and unanimously passed. Contract #1440-36860; DSHS: Commissioner Brown made a motion, which Commissioner Pitts seconded, to approve and sign the Notification of Contract Award for funding of the Alcohol/Drug Abuse Program from July 1, 1983 through June 30, 1985. Unanimous. Contract; DSHS: Commissioner Pitts seconded Commissioner Brown's motion to approve and sign the Notification of Contract Award for $132,307.00 for the Developmental Disabilities Program from July 1, 1983 through June 30, 1985. Unanimous. RID Bond Closing: The bonds for Road Improvement Districts 1 and 2 were signed an e ivered to H.J. Carroll in exchange for a check. Teal Lake Road Improvements: Construction Engineer Gary Rowe, Planning Director David Goldsmith, an Pope & Talbot representative David Cunningham discussed cost share for improvements to this road necessitated by the proposed subdivision development by Pope & Talbot. Following discussion, and based on projected impact, it was agreed that Pope & Talbot will assume 86 percent of the cost of improvements and the County will fund 14 percent of the cost. Total cost of the road is estimated to be $140,000, including land, surveying, engineering, con- struction, and construction supervision. The road will be constructed with a 34 -foot base and a 22 -foot surface, which will allow for widening the road should it become necessary in the future. An agreement will be prepared, and Mr. Cunningham asked that the agree- ment include a clause which states that Pone & Talbot will not be assessed for further improvements to the road until the road has reached 100 percent carrying capacity. He also pointed out that Pope & Talbot will probably request bids on the project next spring and that it would be advantageous if the County's share for improvements was budgeted so that the entire project could be bid at a savings, rather than having the road improvements done in two stages. Fair Toll Coalition Report: David Douglas informed the Board that the Coalition's case regarding reduction of the Hood Canal Bridge tolls was heard in court last weer.. The case was continued to Anutes, Week of June 27, 1983 Page 2 September 19, 1983. He reviewed progress and new developments which affect the case. Legal expenses have reached $45,000-00, and the Coalition is soliciting funds from businesses, etc. to supplement funds received from the counties. They have also requested reimbursement of legal fees from the State. Hearing; Six Year Transportation Improvement Program: Two people were present when Chairman O'Meara opened the hearing. Follow- ing a review of the Program by Construction Engineer Gary Rowe, the hearing was closed, and Commissioner Pitts moved to approve and sign Resolution No. 60-83 adopting the Program for 1984-1989. Commissioner Brown seconded -tEe—motion. Unanimous. Hearing Notice; Budget Appropriation, Fair Toll Coalition: By motion of Commissioner Brown, seconded by Commissioner Pitts and unanimously passed, Resolution No. 61-83 was approved and signed. This resolution set a hearing for July 1T_,__1_983 at 11:00 a.m. regarding a contribution to the Coalition legal fund. Liquor License Application; Harbormaster Restaurant: A special occasion license or September 10, 1983 at tR_e_1_e_a_c_R__Club was approved on the motion by Commissioner Brown, seconded by Commissioner Pitts. Unanimous. The meeting was recessed. On Tuesday, June 28, 1983, Commis- sioners Brown and O'Meara met with the Public Works staff and conducted business in the morning. All members.were present in the afternoon. Hearing; Establishment of Uniform Road Location and House Numbering System: Chairman O'Meara opened the hearing, and Planning Director Da`v_­1­dG_oldsmith reviewed the entire system. He noted that, although sign specifications for private roads have been included, there is no way to demand conformance unless the County is willing to provide signs free of charge. However, residents on private roads will be informed of the specifications and encouraged to comply. No one appeared to speak for or against, and the hearing was closed. Adoption of this system for Eastern Jefferson County was accomplished with the approval and signing of Resolution No. 62-83 on the motion by Commissioner Brown, seconded by Commissioner O'Meara. Commissioner Pitts concurred and signed the resolution upon his return. Hearing; Building Department Fee Schedule Amendment: The hearing was opened, and Mr. Goldsmith expiained that, with the adoption of the uniform address system, certain costs will be involved in assigning addresses for structures constructed in the future. The $10.00 fee will cover assigning the number and supplying the house number plate for display. No one appeared to speak for or against, and the hearing was closed. Commissioner Brown made the motion to approve and sign Ordinance No. 4-83, amending the Building Department Fee Schedule and Ordinance No. 2-82, to include a $10.00 fee for address assignation. Commissioner O'Meara seconded. When Commissioner Pitts returned, he agreed with the motion and signed the ordinance. Past -Due Tax Settlement; Chicago, Milwaukee, St. Paul and Pacific Railroad: The Railroad has tiled bankruptcy and the Go—unty was ofFere -J-70 percent of the $4,406.86 back taxes due as settlement in full. Commissioner Pitts seconded Commissioner Brown's motion to approve and sign Resolution No. 63-83 accepting $3,966.17 as settle- ment in full for tax years 1978,_I77-7, 1980, 1981 and 1982. Unanimous. Prosecuting Attorney John Raymond countersigned the resolution.. Contract#2020-37459; DSHS: The Notification of Contract Award for advance ot $37,420.00 tor mental health, alcoholism, drug abuse, and developmental disabilities services was approved and signed on the motion by Commissioner Pitts, seconded by Commissioner Brown and unanimously passed. C" 1 C', ru, Ainutes, Week of June 27, 1983 Page 3 0- Liquor License Application; Harbormaster Restaurant: Commis- sioner Brown moved to approve a special occasion license--F-orAugust 5, 1983 at the beach barbecue spit. Commissioner Pitts seconded the motion. Unanimous. Proposed Community Center at Coyle: An inquiry from the Toandos Peninsula Association regarding the possibility of funding for a community center and of using County land was received. After invest- igation, Commissioner Pitts called the Association president and informed him that the County does not have any property in that area which could be used for a community center and that, at present, there are no County funds available for developing a center. The meeting was recessed, and reconvened, with all members present, on Wednesday, June 29, 1983. Meeting with West End Residents: With the approval of the Board, Commissioner Pitts signed letters to Howard Rotter and Marilyn Brown regarding this meeting scheduled for July 20, 1983 at 7:00 p.m. Letters of Appreciation; Hoh River Road Project: Each of the Commissioners signed letters to those involved in accomplIshling repair of the Hoh River Road. BUSINESS FROM COUNTY DEPARTMENTS: Health re: Lake Leland Well: In response to,a letter from Randy 6/27/83 Durant whi-cH -stated that tests of the Lake Leland well water indicated the water is contaminated, the Board instructed the maintenance personnel to post the well to prevent use of the water. Planning re: Implementation of County Camping/Parks Ordinance: David 6127/83 Goldsmith presented information on various tormats for receipt books to be used by parks caretaker(s) when camping fees are collected. The Board chose to use the standard County receipt book (in triplicate) for this first year rather than having special receipts printed. The permanent signs are not ready, but temporary signs stating fees will be posted by the July 1, 1983 effective date. The fact that revenues from camping fees are to be used for parks improvements was not included in the ordinance. Therefore, the Treasurer will be instructed to establish an account for parks fees revenues separate from the general revenue fund. A Sheriff's Deputy will pick up receipts and money from the caretaker(s) each evening and transport to courthouse. SEPA Threshold Determination; Building Permit, Ben Levine: Rachel Nathanson reported on responses regarding this pro- posed sawmill operation in Gardiner. As a result of responses by the Public Works Department, Health Department, Clallam County Planning Department, and the PUD, mitigative measures were added, bringing the total number to fifteen: -Log truck hauling on the Gardiner-Clallam Road may be restricted; -Wood waste storage and disposal must prevent leaching into surface or ground water; -Olympic Air Pollution Control Authority permit procedures and con- ditions must be complied with; -Drainage from the site must be collected and disposed of in a manner which does not create potential pollution of the well nearby. Responses from two property owners in the area concerned potential noise levels, and a third questioned whether existing drainage and flooding problems would be increased. In discussion, it was decided that mitigative measures t 4L iinutes, Week of June 27, 1983 Page 4 regarding noise abatement were adequate, and Ms. Nathanson agreed to discuss the drainage problem with the Public Works Department and report to the Board. Commissioner Brown moved to postpone a decision regarding the Final Declaration until July 5, 1983 pending the Public Works Department response regarding drainage. Com- missioner Pitts seconded the motion. Unanimous. Costs and Sale of Maps and Address Lists: Mr. Goldsmith discussed eri Lee Smith's memorandum regarding the cost of producing maps and lists reflecting the new address system. Each set will cost $8.36 to produce, including extra hire labor, and will be sold for $10.00. It was decided that the Public Works Department will pro- duce and sell the sets. 6/28/83 Jefferson County Airport: Port of Port Townsend. Manager George Yount was present when his report substantiating the need for a new airport facility was reviewed by Mr. Goldsmith. Commissioner Brown made a motion to conduct a public hearing regarding the airport issues on July 26, 1983 at 7:00 p.m. Commissioner Pitts seconded. Unanimous. Log Cabin Inn Short Plat: Mrs. Norman Larsen and Mrs. Donald Ward, adjacent property owners of this plat, met with the Board and the Planning Director regarding the fact that their property is landlocked by the short plat. The short plat, filed by A.C. Grady and W.K. Almasi, was approved and recorded in 1979 on the basis that the recorded survey of what became lot 4 of the plat showed an easement across lot 4 to the Larsen/Ward property. The full easement was not shown on the recorded plat, how- ever. Mssrs. Grady and Almasi have refused to grant an easement unless Mrs. Larsen and Mrs. Ward pay for it. Potential buyers of lot 4 do not want an access easement across their property, but an access easement could be granted elsewhere in the plat. Following discussion with the Prosecuting Attorney, Mr. Goldsmith reported that the County cannot knowingly be party to landlocking property. Therefore, the Prosecuting Attorney will notify Mssrs. Grady and Almasi by letter that if an easement is not provided, whether purchased by Larsen/Ward or granted without charge, the short plat will be invalidated. If the short plat is invalidated, lots 1 and 2, because they have already been sold, would remain as separate pieces of property and lots 3 and 4 would revert to pre -plat status. Action which can be taken by the County is limited to invalidating the short plat. The County cannot force easement to be granted and cannot pursue legal action behalf of Larsen/Ward to obtain an easement. an on Public Dosewallips River Bank Erosion at Lazy C: The Board Works re: intormed Gary Rowe ot the report y avi Lapthien last 6/27/83 week regarding further erosion. Mr. Rowe will check with the Corps of Engineers regarding the status of their survey of the project, but confirmed that neither the County nor the Corps can take corrective action at this point. Applications for Federal Aid Urban Funds: Mr. Rowe told the Board that these tunds are available on a one-time basis to jurisdictions of 5,000 or less population. Application has been made for funding of two projects: guard rails for eight bridges in the West End and one bridge in Eastern Jefferson County; and the extension of Minutes, Week of June 27, 1983 Page 5 Cook Avenue from Hastings Avenue. b.u. broVn, member o 1. Pitts, Member ATTEST: n e -'C. Br -a -g -g, )C��fy of the Board 1, Queets River Bridge Project: Mr.- Rowe reported that this project is progressing on schedule, although negotiations for purchase of the right-of-way are somewhat slow. 6/29/83 Appointment of Acting Public Works Director: With the retirement ot the Director ettective July T-, 1983, Com- missioner Pitts made a motion to appoint Gary Rowe as Acting Director of Public Works and to contract for the services of a licensed engineer until the new Director is selected. Commissioner Brown seconded the motion. Unanimous. A resolution reflecting this motion will be prepared. Solid Bid Call; Mini -Loader: Commissioner Brown moved to Waste re: approve and sign a biu call for a mini -loader for the 6/28/83 recycling building at the landfill. Commissioner Pitts seconded the motion. Unanimous. Bids will be opened July 19, 1983 at 10:30 a.m. APPROVED: A.M. O'Meara, 'Chaltman b.u. broVn, member o 1. Pitts, Member ATTEST: n e -'C. Br -a -g -g, )C��fy of the Board 1,