Loading...
HomeMy WebLinkAboutM071183District No. 1 Commissioner District No. 2 Commissioner District No. 3 Commissioner Clerk of the Board: Engineer: A.M. O'Meara, Chairman B.G. Brown, Member John L. Pitts, Member Jerdine C. Bragg Milt Sanstrom Week of July 11, 1983 Commissioner Pitts was present when Chairman O'Meara called the meeting to order at 10:00 a.m. Commissioner Brown was out of town. Hearing; Lease of Recycling Building; Bayshore Enterprises: Bayshore Director at evin anO.Acting Public Works DirecEor Gary owe were present when Chairman O'Meara opened the hearing. No one appeared to speak for or against lease of the recycling building at the County landfill to Bayshore Enterprises. Mr. Rowe noted that approximately $2,500.00 was paid by the County for some necessary work, such as drainfield and site preparation, which was not included in the original project plans or bid. Mr. Slevin indicated that the grant may be increased to cover those expenses, and Chairman O'Meara stated that if the grant is not increased, the County will have to assume the expense. Mr. Rowe pointed out that some equipment has not yet been purchased and, therefore, is not included in the equipment list incorporated into the lease. The Board stated that additional equipment could be added to the lease by resolution. Mr. Slevin said a truck is to be acquired in the near future and asked whether Bayshore will be responsible for the driver and insurance. Mr. Rowe read from the lease, and stated that the truck would be covered by the general insurance on equipment which the County is to provide and that the driver would be covered by the negligence and liability insurance for personnel which Bayshore will provide. The hearing was closed, and Commissioner Pitts moved to approve and sign the twenty-year lease. Commissioner O'Meara seconded the motion. Agreement; Onsite Sewage Disposal, Garden Court Apartments: This agreement with Jimmy Cotton regarCing management ot the sewage disposal system was approved and signed after Commissioner O'Meara seconded Commissioner Pitts' motion. Approval of Minutes: Commissioner Pitts made a motion to approve and sign minutes for the week of July 5, 1983. Commissioner O'Meara seconded. Hearing; Budget Appropriation, Fair Toll Coalition: The hearing was opened. No one appeared to speak or or against the reappropriation of a $2,000.00 contribution to the Coalition for legal fees incurred in trying to reduce the Hood Canal Bridge toll. The money was originally appropriated in the 1982 budget but was never paid. The hearing was closed, and Commissioner Pitts moved to approve and sign Resolution No. 66-83. Commissioner O'Meara seconded the motion, and when Commission-e--r-'E-rown returned, he concurred and signed the resolution. Establishment of County Park Fund: Resolution No. 67-83, establishing a special revenue fund for parks fees collected —an-a—a budget expenditure account for payment of parks expenses, was approved and signed on the motion by Commissioner Pitts, seconded by Commis- sioner O'Meara. Upon his return, Commissioner Brown made it unanimous by signing the resolution. „- I i tr �- - To I I n-;_ b 2158 Minutes, Week of July 11, 1983 Page 2 Court -Ordered Payment; Simcoe vs. Brueckmann et al Civil Suit: A non -debatable emergency was declared and payment of $62.12 was authorized with the approval and signing of Resolution No. 68-83 on the motion by Commissioner Pitts, seconded by Commissioner O'Meara. Com- missioner Brown approved and signed the resolution when he returned. Soldiers' & Sailors' Relief Fund: Herschel Atkinson asked the Board's position regarding tunds for a veteran to purchase eye- glasses in order to take a job. The Board said this would be acceptable, and Mr. Atkinson will submit the application after checking the actual cost. VFW Hall Rental; Children's Workshop Theatre: Trina Steel inquired about exc usive ong-term use ot t e rear upstairs room. She asked the Board to consider either donating the space, or renting the space for a monthly, rather than an hourly rate, and/or accepting renovation and maintenance labor in lieu of all or part of the rent. She explained that they are in need of a permanent, full-time location and that the hourly rent is prohibitive. The space would be used for office space, costume and set storage, workshops, and rehearsals. The Board stated that they do not want children upstairs because there is no fire escape. The theatre group may be able to install a fire escape in lieu of some rent. Ms. Steel will check on this possibility and make a proposal to the Board. Since there had not previously been a restriction on having children upstairs, Ms. Steel had reserved the upstairs room, which they have been using, for a workshop series beginning July 27, 1983, and printed announcements and registration forms which have already been distri- buted, although a contract for the building rental for this series has not been signed yet. The Board agreed to approve a contract for this workshop series only. Unless a fire escape is installed, no further contracts for use of the upstairs by children will be approved. The Board indicated that they are willing to consider maintenance services in lieu of rent, and suggested that the theatre group make a proposal, in writing, regarding the space they want to use and what services they could provide. Fee Collection at Oak Bay and Chimacum Parks: Harold Hartz discussed comments received by the Board regarding t e fact that Mr. Hartz did not make collections on July 8, 1983 and that some people are not being charged. He explained his absence, and reported that the only people not charged are those that arrive very late and leave early and are, therefore, not there when he makes rounds. He then added something to the effect that there is enough room to camp and there is a family that isn't paid up but is expecting to receive money to pay. The Board instructed him to charge all campers and to use only one receipt book at a time for each park so that receipts are numbered consecutively. They also confirmed that the only discounts on camping fees are for senior citizens with proof of age. The meeting was recessed. On Tuesday, July 12, 1983, all members were present when the meeting reconvened. Flooding on Linger Longer Road: Julie McClanahan and Nellie Oen reporte t at t is roaC ftas wasfted out for the third time this year when the Brinnon Creek flooded. Flooding is a problem at least every other year. They suggested a larger culvert might solve the problem or that it should be bridged. When the road floods, Ms. Oen is not able to leave her house, and debris washes onto her property. There was lengthy discussion. Acting Public Works Director Gary Rowe will investigate the situation and obtain a cost estimate for installing larger culverts with screening to prevent debris clogging the culverts. He will also check with the Forest Service to see what might be done to prevent some of the debris washing down Walker Mountain. The Board told Ms. McClanahan and Ms. Oen that a bridge is out of the question due to cost. Commissioner Pitts will notify them what, if any, action will be taken by the County following receipt of Mr. Rowe's report. VD ra. � 2159 Minutes, Week of July 11, 1983 Page 3 Public Water System Coordination Act: PUD Manager Dick Kint, PUD Commissioner Patty Floyd and the P anning and Public Works Directors were present when Engineer Robert Wubbena presented his credentials and the history and intent of the Act. He discussed the County's role. Although the Act can only be instituted by the County Commissioners, there is no expense to the County. He discussed implementation of the Act, and the Board made no objection to the PUD doing initial reconnaissance toward imposing the Public Water System Act in Jefferson County. Agreement; Land Acquisition/Relocation. Assistance Programs: An agreement with the Department ot Transportation tor aid in Imp ementing RCW 8.26 and WAC 365-24 regarding the acquisition of land for public works projects and programs was approved and signed on the motion by -Commis- sioner Brown, seconded by Commissioner Pitts and unanimously passed. Proposal/Contract; Electrical Work in Assessor's Office: On July 14, 1963, ChairmanO'Meara signed acceptance ot the proposa by Rob Cook Electric to install additional circuits and outlets in the Assessor's Office for $295.00 plus tax. BUSINESS FROM COUNTY DEPARTMENTS: Community Agreement/Award; Training of Handicapped/Developmental) Services re: Disabled Residents ot JeffersonCounty: Agreement 7/11/83 7T83-10-08, and the Notitication o Award Contract #83-10-10 with Bayshore Enterprises were approved and signed on the motion by Commissioner Pitts, seconded by Commissioner O'Meara. 7/12/83 Lease at Glen Cove Industrial Park: This lease for space or the mental healthrehabilitation program was approved and signed by motion of Commissioner Pitts, seconded by Commissioner Brown. Unanimous. The lease is for a four year period, subject to State funding for the program, to be verified by the County Commissioners on or before July 1, 1985. Planning re: SMSDP Exemption Request, Administrative Appeal; Reinhart: 7/11/83 Mr. & Mrs. Lloyd Reinhart were present when Peter rIe man explained that their request for a permit excemption to build a rip rap bulkhead at their property on Mats Mats Bay was denied because the Shorelines Management Act stipulates that there must be a family dwelling on the property for an administrative exemption to be granted. Adjacent property owners, Mr. & Mrs. Gerry Brower, were also present. They were granted an exemption for con- struction of a bulkhead because there is a single family dwelling on their property. Mr. Reinhart stated that they want to install rock in order to prevent loss of land and trees. Before realizing that a permit would be required, they made arrangements with a contractor to set the rock, and the only time he has available which coincides with the required minus tides does not allow enough time to complete the permit process. They intend to build on the property in approx- imately five years, and want to prevent additional loss of property. The Browers and the Reinharts want to have their bulkheads put in at the same time in order to take advantage of a savings. Mr. Friedman stated that he has no objection to an exemp- tion from the permit process, but does not have the authority to grant the exemption. The Board has the authority to grant an exemption on the basis that an emergency exists. Following further discussion, Commis- sioner Pitts moved to approve a Shorelines Permit exemption based on the potential loss of land and trees if the bulkhead is not installed, and Commissioner O'Meara seconded the motion. VOL rd.G{ lj`ZiGe Minutes, Week of July 11, 1983 Page 4 Notifications to Thorndyke Slide Area Property Owners: Rachel Nathanson presented two memorandums, one for property owners inside the slide area as defined by the Coastal Zone Atlas of Washington and one for property owners near, but outside, the designated area. The memos stated whether the property is in or out of the designated area, stated that the County will not have the area surveyed, and reiterated the restrictions made by Resolution No. 37-83. The Board approved both memos for distribution. Planning Commission Position, District 1: Ms. Nathanson reported that this vacancy has 5_e_e_n__a_cTv_ertised for the last two months, with no response. Finis Stevens, who is currently on the Planning Commission representing District 2, has moved and now actually resides in District 1. The Planning Commission recommends that Mr. Stevens be designated as a representative from District 1, thereby creating a vacancy for District 2, which it is felt will be easier to fill. Commissioner Pitts' motion to approve this change was seconded by Commissioner O'Meara, and a vacancy for District 2 will be advertised. SMSDP #10-83; Pope & Talbot: Mr. Friedman reviewed this proposal to improve the boat haul -out grid at the Port Ludlow marina. David Douglas was present for Pope & Talbot. Commissioner Pitts made a motion to approve the permit subject to three conditions, and Commissioner O'Meara seconded. Short Subdivision Variance; Lemberg: Ms. Nathanson reported that of the Public WorksDepartmentand the Planning Commission recommended approval of this request to reduce the access right-of-way to lot 2 of this pro- posed subdivision from the prescribed sixty feet to forty feet. Mr. Lemberg has not been able to secure a useable easement on adjacent property which would facilitate a sixty -foot right-of-way. Commissioner O'Meara seconded Commissioner Pitts' motion to approve the variance. Building Permit; W.E. Seton Mini -Storage: Seton's pro- posai to add units to existing mini -storage units at Four Corners was reviewed by Ms. Nathanson. The proposed square footage is not great enough to require a SEPA Threshold Determination. However, a binding site plan will be required as a condition of the building permit. Eight mitigative measures were recommended for incorpor- ation into the binding site plan. Following discussion, Commissioner Pitts moved to attach the eight mitigative measures as conditions to the building permit. Commis- sioner O'Meara seconded. Development Restrictions; Termination Point Slide Area: Resolution No. 69-83 was approved and signed on the motion by Commissioner Pitts, seconded by Commissioner O'Meara. This resolution increases the area on which development restrictions were placed by Resolution No. 36-77, setting the boundaries according to the area designated as unstable by the Coastal Zone Atlas of Washington and prohibiting any development activity unless slope stability can be accomplished. Camping Fees: One of the park attendants had a problem with live camping units camping around one fire pit and refusing to pay for more than one unit since they were using only one camp site. The Chairman signed a memo to park attendants defining the per-unit charge specified in the ordinance. Mr. Goldsmith will provide each attendant with a copy of the memo. VOL 9 FA,JE (L 2161 Minutes, Week of July 11, 1983 Page 5 Public Sandy Shore Road; Purchase of Additional Right -of -Way: Works re: Cary Rowe reported that a resident on this road clai—ms 7/12/83 that when the road is graded, she is losing property. He says this is possible, since the road edges are not always clear due to vegetation, and suggested purchasing additional right-of-way along the road to solve the pro- blem. An alternative would be to locate the road and place posts along the road. The County does not own any right-of-way along the road, but may need it in the future to enlarge the road. The same situation exists on Schwartz Road, where a turn -around encroaches on adjacent property. The Board agreed that the purchase of additional right-of- way may be the best solution in these two cases, but gave no specific direction. Revised Solid Waste Plan: Alpha Engineers has been paid 100 percent of the contracted fee. There is, however, a bill in excess of the contract amount which is legitimate but will not be paid until the final draft is completed and submitted to the State. Final adoption of the new plan will probably occur the end of the month. Drop Box Improvements/Charges: Mr. Rowe said that if the drop box locations are to be tenced and caretakers' offices constructed in order to facilitate fee collections by the first of the year, plans should be drawn up and an appli- cation made to the State for matching funds now. The Board stated that they have not made a decision yet whether to fund the solid waste program by charging fees. Drainage Problems, Shine Plat: Mr. Rowe stated that, apparently, the County--h-a-cT--agreed to take care of the drainage problems once the necessary easements were given to the County. A road is flooded every year, and property owners have now submitted easements to the Public Works Department. Mr. Rowe explained the scope of the work and estimated the cost at $5,200.00. The Board did not authorize any action. Treasurer re: Cash Count: The Board counted the cash and certified the 7/11/83 report ot cash on hand and receipts and disbursements for April 1, 1983 through June 30, 1983. APPROVED: x A.M. O'_M6ard—,_Chairman _ B.G. Brown, Member ohn L. Pitts, Member ATTEST: /,;, - J-eraihe C_. ,�(��#k ot the B-o-a-r-d— Vol 9 2162