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HomeMy WebLinkAboutM080883District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Clerk of the Board: Public Works Director: A.M. O'Meara, Chairman B.G. Brown, Member John L. Pitts, Member Jerdine C. Bragg Gary Rowe -------------------- Week of August 8, 1983 The meeting was called to order at 10:00 a.m. by Commissioner B.G. Brown, in the absence of Chairman A. M. O'Meara. Commissioner John L. Pitts was present. HEARING; Intent to Hold Public Auction to Dispose of Cou Surplus Personal Property: No one appeared to speak tor or agains property sale, when commissioner brown opened the hearing. The hearing was closed, and Commissioner Pitts moved that the County hold a Public Auction on August 20th at 10:00 a.m. at the Hadlock Shop. Comissioper Brown seconded the motion, therefore, Resolution 75-83 Findings and Determination on Sale of Surplus County Personal Property and Resolution No. 76-83 Public Notice Re: Auction to Dispose of County Surplus Personal Property, were approved and signed. AGREEMENT; Court Services and Payment, City of Port Townsend: An agreement with the City ot Port Townsend for municipal court services by District Court for 1983 at a price of $17,050.00 was approved and signed after Commissioner Brown seconded Commissioner Pitts' motion. RESIGNATION from John Hayes, Environmental Health Specialist II: John Hayes, submitted his letter ot resignation ettective Septem- Fe—r 12, at 4:30 p.m. Rip -rap on Duckabush River at PUD well site: Scott Wilson, Olympic Canal Tracts Maintenance Go.; is Kint, PUIManager; Patty Floyd, PUD Commissioner and Gary Rowe, Acting Director of Public Works, were on hand to discuss this problem. Olympic Canal Tracts Maintenance Company has a permit and would be able to donate $1,000.00 toward cleaning up the erosion at the well head. PUD does not believe that they have contributed to the erosion along the bank,,but they want to be a good neighbor and help with this. Mr. Wilson would like to know what contribution the County could make to a maintenance project. The Board said a determination would have to be made of how much the County road is being threatened to justify spending road money. Acting Public Works Director, Gary Rowe, will inspect the erosion and advise the Board. Drainage Problem on McGuire Road: George Huntingford as3ked what the Board intends to have one about the drainage problem on Mfc- Guire Road. The prcblem has been looked at several times in the last few years and the determination has always been that there was nothing that the County could do to alleviate the drainage problem. Mr. Hunt- ingford said that no one ever talked to him about it and he would like to meet with Gary Rowe, Acting Public Works Director. An appointment will be made with the Board and Mr. Rowe to see if the problem can be resolved. City Wide Source Separation Project: Greg Wright, requested that the Board write a IeEEer ot recommendaT�ion for Bayshore Enterprises. He is drawing up a preliminary proposal for a pilot Project to en- courage people to separate their recyclables in the house. The State passed a bill to fund this kind of project and the State Department of Ecology hasn't had any application for the funds yet. The project budget would allow for six employees for one year. The Board agreed to write the letter. AM Rt� Minutes, Week of August 8, 1983 Page 2: and Expenditure transfer: Construction and Renovation: Resolution—No. %T-$3, authorizing a budget and expenditure transfer to make an audit trail for the new Jefferson County Correctional Facility was approved and signed on the motion of Commissioner Pitts, seconded by Commissioner Brown. AGREEMENT; Reimbursable Work by Jefferson County, PUD #1: Upon the recommendation of Gary Rowe, Acting Public Works Director, Commissioner Pitts motioned and Commissioner Brown seconded the motion, that the County Department of Public Works be allowed to do work for Jefferson County PUD #l. Approval of the Minutes: The minutes of August 1, 1983 were approved as written and the minutes of July 25, 1983 were approved with the correction to the East Quilcene Road section. Commissioner Brown seconded Commissioner Pitts' motion. LEASE AGREEMENT; Fire District #7 for Shop Space: The Pro- secuting Attorney will draw up a lease agreement tor t e Board and Fire District #7 to sign. Gary Rowe suggested that the agreement include a clause that the Fire District will cover their own personnel for in- surance. An agreement will also be needed for Fire District #5 to lease a building site at the Gardiner Community Center. They plan to build a new Fire Hall. Letter of requestdated March 2, 1983. BUSINESS FROM COUNTY DEPARTMENTS: Public Works re: 5th Avenue, Irondale: Gary Rowe talked with Margot 8/8/83 Foxfire about w is roads the County would be working on this year and how the determination was made. The Board decided to not take any action now to allow the residents a chance to submit a petition against the proposed improvements. A meeting would then be held with the property owners. Rice Lake Road: A letter was received from Gary House regar ing maintenance of the bridge and the road beyond the bridge by the County. Gary Rowe indicated that in checking the Road Log, the County had maintained the road beyond the bridge, but there was no record of the County building the bridge. There has been no maintenance on the bridge, or the road beyond, in the past several years. No action was taken at this time. (See Minutes of 8/15/83) Planning re: Letter to U.S. Fish and Wildlife Service; Protection 8/8/83 Island: E. B. Chamberlain of the Regional Ottice o the U.9. Fish and Wildlife Service has requested assistance from the County in determining which struc- tures on Protection island qualify as habitable. The Board suggested that a carbon copy of the letter be sent to the following: The property owners on Protection Island, the Prosecuting Attorney, Building Dept., Health Dept. and Representative Al Swift. A copy of the Fish and Wildlife letter should be included with these carbon copies. Department of Natural Resources Timber Sale; Clear- waterRiver: The Board requested that a letter be written or t eir signature, stipulating that 35`/ of the timber could be cut now, if they were willing to agree not to come back in ten or twenty years and cut another 30%. The meeting was recessed. On Tuesday, August 9, 1983, Comm— issioner Brown and Commissioner Pitts were present when the meeting re- convened. Minutes, Week of August 8, 1983 Page 3: BID OPENING; Supplying 706 Feet of Beam Guard Rail: Bruce Laurie, Construction Engineer was present w en the bids were received and cpened at the appointed time. Coral Sales Co., Calckamus, Or Sahlberg Equip., Seattle Peterson Brother, Sumner Coral Construction, Bellevue Engineer's estimate Bid $6,133.82 including tax 5,922.70 ITit 5,738.24 TVif 6,144.60 if It 6,144.60 if IT Commissioner Pitts moved and Commissioner Brown seconded that the bids be given to the Engineer to be checked for irregularities and/or poss- ible errors. After checking, Laurie advised that all bids were correct as submitted and recommended that Peterson Brothers, as low bidder at $5,738.24 in- cluding'tax, be awarded the bid. Commissioner Pitts moved to award the bid as recommended by the Construction Engineer. Commissioner Brown seconded the motion. Designation of a Lead Person for Prevention/Early Intervention Project; Department of Social and Health Services: Ella Sandvig was appointedto this position y a motion rom ommissioner Pitts, seconded by Commissioner Brown. Notification will be sent to DSHS and Ella Sandvig. Application for Assistance from Soldiers' and Sailors' Relief Fund; Herschel . Atkinson: Commissioner Pitts moved and Commissioner Brown seconded approva o assistance in the amount of $140.00 for Mr. Atkinson. Architect; Jail Bids: Dave Johnston, Architect, Johnston -Hunt & Associates, reported txat aii of the jail bids were correct in form as submitted. The low bidder, Palmer Constructors, Inc., stayed low even after all of the alternates were included. Palmer Constructors, Inc. of Lynnwood Washington is a construction business that is five years old. Their past maximum job capacity was $500,000 but their bond is adequate and their job supervisor has had experience on jobs as large as 52 million dollars. The Architect recommends that the contract be awarded with the alternates included since the County will not have a chance to buy these things at the price quoted at a later date. If the alternates are accepted now the State will pick up 70% of the cost. He would like tentative approval of a contractor which would enable him to sit down and work thru the bid with them. At the Architect's direction, the Sheriff's office submitted a revised application for FEMA funds from the State. An additional $60,000 was applied for, and should be approved since extra FE14A money is available and has to be used by September 1. James D. Hallett, Account Executive for Motorola was present to answer any questions. He informed the Board that Motorola has been awarded the State contract for radio equipment, and gave an estimate of $124,000 for the equipment listed for the new Correctional Facility. This amount would include using all present equipment. Dave Johnston suggested that one way to save some money on radio equipment would be to have any other entity that wanted to hook up to the system pay for their own equipment, i.e. Jefferson Transit, Mason County, Clallam County, the Fire Districts, Search and Rescue and Kitsap County, have expressed a. desire to hook up to the system. More discussion was held on the time table for the project, the alternates, the Motorola proposal and placement of the transmitter and antenna on a hill instead of on the jail building. VOL €� V _. Minutes, Week of August 8, 1983 Page 4: Commissioner Pitts moved to ratify the actions of the Architect and the Project Manager in applying for the additional FEMA money. Comm- issioner Brown seconded the motion. A motion by Commissioner Pitts, seconded by Commissioner Brown, approved a tentative acceptance of Palmer Constructors, Inc. of Lynnwood, Washing- ton as low bidder on the Jefferson County Correctional Facility, per the Architect's recommendation. Palmer Constructors, proposal is tenta- tively accepted with all the alternates except Alternate M-2. The accep- tance is contingent upon the award of the FEMA grant. This is not a binding agreement with Palmer Constructors. It is just to allow the Architect to work with the contractor to satisfy himself and the Board that everything in the bid is proper. Request for Raise in Salary; Ella Sandvig: Ella Sandvig, County Coordinator - Community Counseling Services, appeared before the Board to request a raise in salary from $20,262.00 per year to $23,262.00 per year. She stated that her job has more than doubled due to State mandated requirements. Her salary is funded from four programs as follows: 42% Mental Health, 281 Alcohol, 5% Drug Abuse and 25% Developmental Disability. These figures change each year as the work load changes. She requested the raise be effective January 1. She also requested merit raises for $.50 per hour for the Receptionist and $.50 per hour for the Senior Therapist. The Board advised that no decision would be made until Commissioner O'Meara returns from vacation. Bance License; Whistling Oyster: Commissioner Pitts motioned and Commissioner Brown seconded the motion to approve a dance license for the Whistling Oyster in Quilcene. MEETING ADJOURNED ATTEST: erdine C. Bragg, Clerk of the Board APPROVED: A.M. O'Meara, Chairman y B.G. Brown, Member John L. Pitts, Member