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HomeMy WebLinkAboutM090683District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: A.M. O'Meara, Chairman B.G. Brown, Member John L. Pitts, Member Clerk of the Board: T Jerdine C. Bragg Public Vlorl,-,s Director: Gary Rowe ------------------------------------------------------------ INNUIEWMEMN ------------------------------------------------------------ Week of September 6, 1983 Chairman O'Meara called the meeting to order at 10:00 a.m. All members were present. BUSINESS FROM COUNTY DEPARTMENTS: Public Works re: CRP #530; Oak Bay Road Drainage Improvement: Resolution 9/6/83 No. 83-83, authorizing expenditure of $15-,5U0.00 for placement of interceptor drains along Yarr Hill area for slide stabilization was approved on the recommenda- tion of Gary Rowe, Acting Public Works Director. Commissioner Pitts made the motion to approve and sign this resolution, Commissioner Frown seconded. Unanimous. Contract; Beam Guardrail: Commissioner Pitts seconded Commissioner Brown's motion to approve and sign the contract for beam guardrail with Petersen Brothers, Inc. as per bid award of August 8, 1983. Cook Avenue Extension: Gary Rowe presented the Project Prospectus to apply .or Federal Aid for funding improve- ment of the Cook Avenue Extension. Commissioner Pitts moved to approve and sign the request. Commissioner Brown seconded the motion. Unanimous. Lighting at Beaver Valley -104 Intersection: Gary Rowe reported that Puget Power estimated an overhead line for this lighting would cost approximately $9,500 more than the original trenching cost ($12,000) was estimated to be. The trenching costs will be more than originally estimated since the backhoe has run into alot of rock in the trench. Test holes were dug along the proposed trench and solid rock was found. The Board suggested that cost estimates be requested from excavating companies who might have better equip- ment to handle the rock. Road Approach Changes: Commissioner Pitts motioned to approve an sign two commercial and one private road approach standards to ir.clude corrugated plastic pirie. Commissioner Brown seconded the motion. Unanimous. Planning re: Planning Commissioner Membership; Harvey Fleming Application: David Goldsmith presented 1-47-7-77e—ming's app ication letter for membership on the Planning Commission. Mr. Fleming is a resident of Marrowstone Island and has been active in the Community Club there. Commissioner Brown moved to appoint Mr. Fleming to fill the unexpired three year term of Finnis Stevens,on the recommendation of David Goldsmith. Commissioner Pitts seconded the motion. Unanimous. 'Yrol_ tes, Week of September 6, 1983 2: Planning re: Final SFPA Threshold Determination; Crown Zellerbach 916183 Waste Disposal Site:__Ta_cHa_eINathanson reported that the Environmental CFecklist revealed no major impacts of concern for this site. The Health Department will review what is dumped at the site annually and a new permit will be required each time a cell is filled and the next cell is opened for use. Commissioner O'Meara expressed a concern for the houses below the site in Glen Cove. Rachael indicated that the site is a fair distance from any wells that supply these homes and that the Health Department, after their review, determined that there shouldn't be any problem in the water wells at Glen Cove. Commissioner Pitts'seconded Commissioner Brown's motion to approve the Final Declaration of Non -Significance. Discussion; Access on Lower Adelma Beach Road: Access to Lower Adelma eac oa is presently eing blocked by a pile of wood owned by Jensen. Peter Steel and David Goldsmith reported that this road is not a through road, but it has never been vacated and the new County addressing system has house addresses assigned as Lower Adelma Beach Road. The wood pile could cause problems for emergency vehicles. They requested that the Board write a letter to Mr. Jensen advising him of this problem and asking him to move his wood pile. The Board agreed that the letter should be written. Discussion; Local Access Roads between Otto Street and 5x-zu: An inquiry was made to David Goldsmith a out t^Fie possibility of vacating the roads between Otto Street and Hiway 20 which have been blocked off for access to the Highway. Acting Public Works Director, Gary Rowe, pointed out that if these roads were vacated the County would not have to maintain the Right of Way. David Goldsmith feels that these streets allow good access to the property on both sides of t -nem, and allow for coordination of access. It -was determined by the Board -that these roads should not be vacated at this time. Assessor re: Leave of Absence; Vivian Meyers: The request for a 9/6/83 leave of absence'due to medical reasons was approved and signed on the motion of Commissioner Pitts, seconded by Commissioner Brown. Roy Raudebaugh and Roger Olsen; Surface Water on Road at Shine Plat: Roger sen introduced oy Raude aug w o is the new resi ent o tR-e--Flomeowner's Association at Shine. Mr. Olsen then outlined the problems with surface water in the area, that he has been working on with Gary Rowe, Acting Public Works Director. Gary Rowe reported that after reviewing the whole drain situation, it doesn't seem to be effective to do anything with the existing ditch that runs behind the lots. The ditch has no fall so the water just sits. The County's main interest is just to get the water off the roadway. The property owners would be willing to work with the County on maintenance if this problem can be worked out. The property owners involved have given eight foot easements for a ditch to improve this drainage problem. Mr. Olsen went on record to say that any decision to be made as far as the prop- erty is concerned would be made by the Association. He also said that he appreciated the work the Public Works people had done at Shine. Gary Rowe will check on the legal descriptions of the easements given and the intended use of the easements. Minutes, Week of September 6, 1983 r, Page 3: David Goldsmith, Planning and Dick Kint, PUD; Public Water System Coordination Act: The Preliminary Assessment of the Public Water System Coordination Act was reviewed by David Goldsmith of the Planning Depart- ment. The recommendation by Bob Wubbena of E. E. S, Inc. Olympia, who did the Preliminary Assessment, was that the Board declare the entire County a Critical Water Supply Service Area and have the PUD proceed with implementation of the Act. Dick Kint explained that the contents of the Act are forward looking and it is his understanding that it would help establish future standards for water systems in the County. The Board would like to have a meeting with the water purveyors and anyone else who is interested, to explain the Act and find out what their concerns will be if it is implemented. Their input may have a bearing on any de- cision to go further with the Act. Dick Kint will draft a letter for the Board's signature, inviting all water purveyors to a meeting Tuesday September 27, 1983 at 2:00 p.m. in the Commissioners Chambers. Jim Seals; Compu-Tech, Inc. re: Computer: Jim Seals presented a second proposal trom his company for conversion to an IBM System 36. The second phase-in proposal would require less cash flow in 1983. He also stated his company would allow deferment of up to $10,000 of the cost to the next budget year because of the County's budget constraints. There are two ways for the County to take possession of a System 36.in November or December: 1) Clallam County has a System 36 on order at the present time and they may be willing to switch order places with Jefferson County allowing an earlier delivery time. 2) Compu-Tech, Inc. has an order in for a System 36 and could possibly change the order to meet our requirements. The change over to a IBM System should start showing a savings to the County in 1985. Commissioner Pitts moved to send a letter of request to order an IBM System 36. Commissioner Brown seconded the motion. Unanimous. Ralph Hall; Bid award, Jefferson County Correctional Facility: Project Manager, Ralph Hall, submitted a letter trom Palmer Constructors, Inc. the low bidder on the jail facility, requesting a contract adjustment: 1) The A-5 Alternative should be a $15,000 deduction not- $50 and 2) the contract time should be 334 calendar days not 250 calendar days. Palmer Constructors, Inc. remains as the low bidder after this adjustment. After a discussion on the affect the Alternatives have on the contract, the Board requested that the Prosecuting Attorney look over the proposed con- tract adjustment. The Prosecuting Attorney advised that he could see no problems with the contract adjustment. Commissioner Pitts motioned and Commissioner Brown seconded to sign the contract with Palmer Constructors, Inc. as adjusted. Agreement; Rental of the VFW Hall, Deborah Shomer: Commissioner Pitts seconded ommissioner Brown's motion to approve and sign the Rental Agreement for Deborah Shomer for Sufi Dance classes at the VFW Hall. Agreement; Rental of the VFW Hall, Bonita Flagg: Bonita Flagg of the Chi ren s Workshop Theater, submitted a rental agreement for approval by the Commissioners. Commissioner Pitts moved and Commissioner Brown seconded the motion to approve and sign the rental agreement. Agreement; Rental of the VFW Hall, Rick and Christine Smith: Upon the motion ot Commissioner Pitts, seconded y Commissioner Brown, approval for rental of the VFW Hall by Rick and Christine Smith of the Maria Children's Home was given. Agreement; Reimbursable Work for PUD #1: Upon the recommendation of Acting Public Works Director, Gary owe, ommissioner Pitts moved to approve and sign the Request and Agreement for Reimbursable Work-for.PUD #1. Commissioner Brown seconded the motion. Unanimous. Budget Transfer; District Court: Budget transfer in the amount of $2,000 was authorized y the approva and signing of Resolution No. 84-83 on the motion by Commissioner Pitts, seconded by Commissioner Brown. Unanimous. . Hearing Notice; 1983 Budget Appropriation & Revision, Community Services: Commissioner Pitts seconded ommissioner Brown's motion to approve an sign No. 85-83 setting a hearing regarding the 1983 Budget Appropriation and Revision or Community Services, for September 26, 1983 at 10:30 a.m. Unanimous. Contract; Temporary Help, Solid Waste: The Temporary Help Agree- ment between Thomas Forest and the Solid Waste Department, for a term not to exceed ninety (90) days was approved and signed upon the motion of Commissioner Brown seconded by Commissioner Pitts. Unanimous. Agreement; Reimbursable Work for Chimacum School District #49: The Agreement tor Reimbursable Work or Chimacum School was approved and signed on the recommendation of Gary Rowe, Acting Public Works Director and the motion of Commissioner Brown, seconded by Commissioner Pitts. Unanimous. Liquor Control Board Special Occasion License applications; Harbor Master Restaurant: Special Occasion license applications tor the Harbor Master estaurant on September 19, and 22 and October 7, 1983 were approved and signed, on the motion of Commissioner Brown, seconded by Commissioner Pitts. Unanimous. Air Systems Engineering; Multi Service Center Air Conditioning: After discussion on the air conditioning and heating systems in the Mu-I—ti- Service Center that this letter refers to, Commissioner O'Meara suggested that he talk to Mr. Karnis of Air Systems Engineering about this matter. Roger W. Evans; Letter requesting road name change: The road name change requested y Mr. Evans in his letter received August 25, 1983 was approved on the motion of Commissioner Brown, seconded by Commissioner Pitts. The portion of Gustayson Road that runs along the North line of Mr. Evans property will now be called McDonald Road to commemorate an early settler in that area. Fun Run; Quilcene Sunday September 11, 1983: Commissioner Pitts motioned to have the Public Wor s epartment close Muncy Street, Leadville Avenue, and Rogers Street and the Sheriff's Office to supply traffic control on Linger Longer Road for events to be held during the Quilcene Fun Run on September 11, 1983. Commissioner Brown seconded the motion. Unanimous. Arvid "Dutch" Quam; Request for County to Oil Road: Acting Public Works Director, Gary Rowe, reported that e had received a request from Mr. Quam that the County road crew oil the road into River Valley View Plat, at his expense. A bond for surfacing this road was put up as part of the 1980 Plat Approval. The performance bond is required to be 200% of the estimated cost of the project. In 1980 the estimated cost was $5,500. Since there is no con- tractor in the County that can do the type of oiling the County can, the only other alternative for surfacing this road is asphalt paving which is very expensive. The Board directed Gary Rowe to check and see if the performance bond is still in effect and advise Mr. Quam that he is required to do the surfacing. -, Y10 X8''13 Minutes, Week, of September 6, 1983 Page 5 Flooding on Lazy C: Gary Rowe, Acting Public Works Director, reporte t.at he had met with Lyle Tinker regarding this problem. There is estimated to be $30,000 worth of work to provide bank protection. It was the understanding of the property owners at Lazy C that the County would help them get the proper permits and do this work. Commissioner Brown advised that a Flood Control District, if formed, would be the entity that would levy the money and make the decisions on what work should be done. The County could do some work to pro- tect the road. The Board directed Gary Rowe to contact Fish and Wildlife to see if a permit for work this year could still be granted, since September 30, 1983 is the deadline. If so, a decision can be made at that time. The meeting was recessed until Wednesday September 7, 1983. All members were present when it reconvened. Margot Foxfire: Petitions, 5th Avenue Irondale: Margot Foxfire and Tony Taylor presented a petition with 57 signatures of residents who do not feel it is necessary to widen 5th Avenue in Irondale. Acting Public Works Director, Gary Rowe, reported that this project would establish a 22 foot road bed and six foot shoulders on each side for approximately 2 mile on 5th Avenue. A traffic count was taken during the week for a period of 48 hours and adjusted for the season. This information along with projected future needs and other criteria is used to compile a road repair plan and set priorities. Widening is done to allow for pedestrians, bicycles, and parking along the road- way as well a traffic. Mrs. Foxfire indicated the residents would like a hearing to see if the people of Irondale want this project completed. The Board asked Gary Rowe to take another traffic count after the Iron - dale Bridge is reopened and contact Mrs. Foxfire with the new results. McMillen, Hart & Kirshner: Oak Bay Road: Mr. Bob DeWolf, re- presenting .imse aes was ,I1i er, art an Kirshner, presented the Board with pictures and maps of the area along Oak Bay Ridge and reported that the rains of last December and January have caused slip and slide conditions. He also presented a copy of a letter to Milt Sanstrom, former Director of Public Works, asking what the County planned to do to help eleviate this problem. Mr. Sanstrom had indicated to him, that work would be started in the late summer. He went on to outline several factors that he felt may be contributing to the problem. The relocation of the road in 1964-65, changed the flow patterns of some of the watershed basins. He indicated the plans for the new road were not followed completely, and a great deal of timber clearing has taken place since then, increasing the run off. The Board suggested that Mr. DeWolf and Gary Rowe, Acting Public Works Director, get together to discuss alterations in the County plan and see what can be done to resolve this problem. At 11:00 a.m. the Health Board met in Executive Session to discuss Personnel matters. The Commissioners were all present when the meeting reconvened. minutes, Week of September 6, 1983 Page 6: Ella Sandvig, Community Counseling Services; 1) Contract for I Mental Health and 2 -T -Procedures and Rules for Advisory Boards: IT Comm- issioner Pitts moved to approve and sign the two year contract for Mental Health. Commissioner Brown seconded the motion. Unanimous. 2) Ella Sandvig presented the draft of Rules and Procedures for Community Services Board and the Alochol/Drug Abuse Board for the approval of the Board of Commissioners. She also advised that the Alcohol Board needs to be renamed and the name Jefferson County Alcohol/Drug Abuse Advisory Board was approved by the members of that Board. One resolution, to replace both sets of by-laws for Alcohol and Community Services, with this draft of the Rules and Procedures and to rename the Alcohol Board, would be sufficient. Agreement; Acquistion of Services - Ken Endorf: Commissioner Pitts seconded Commissioner Brown's motion to approve the Agreement for Acquistion of Services between the County and Ken Endorf for the Right of Way for the Queets River Bridge. Approval of Minutes: The minutes for the week of August 22, 1983 were approve a on EFFe—motion of Commissioner Pitts, seconded by Commissioner Brown. Unanimous. Advancement in DOSition in Clerk's Office for Barbara Pauly: Upon the recommendation ot Marianne Walters, Jefterson. County G1er',1,, Barbara Pauly is being advanced to Lhe position and salary vacated by E. Josephine Hawley. Commissioner Pitts seconded Commissioner Brown's motion. Unanimous. MEETING ADJOURNED: A. M. O'Meara, Chairman SEAL: B. G. Brown, Member John C. Pitts, Member Attest: erdine C. Braga Clerk of the Board VVL 17"'2545