HomeMy WebLinkAboutM091283--------------------------------------------------------------------
Board of Jefferson County Commissioners
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District No. 1 Commissioner-: A. M. O'Meara, Chairman
District No. 2 Commissioner: B. G. Brown, '.,.!ember
District No. 3 Commissioner: John L. Pitts, Member
Acting Public Works Director: Gary Rowe
Clerk of the Board: Jerdine C. Bragg
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M I N U T E S
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Week of Sepember 112, 1983
All �members were oresent wnen the mee,,'--ing was called to order
Toy Chairman A. M. 0"Heara at 10:00 a.m.
Agreement re; Rental of VFW Hall; Julie Fountain: Upon the
motion of C—ommissfoner Pitts, seconded by Commissioner Brown, the rental
of the VFTNT hall to Julie Fountain for Aerobics classes was approvec.
and s Ifined .
Morey Anderson and Don Dahman re: Administrative Appeal of
Shoreline Permit: Peter Friedman, Planning Department, advised Mr. An-
aerson and —'1V1ri)a!aman to request an exemption from the Shoreline Master
Program permit process, (Approximately 90 days is required for this
process) for their proposed work at the mouth of Jackson Creek. They
want to re-establish the Creek channel by dredging and put a road along
side the channel.
The County presently has a permit and has been workin,-, on the culvert
adjacent to Highway 101 down to the high water mark. After discussion
on the effect this work would have on the tidelands, the Board directed
Peter Friedman to check with Grant Fiscus of Washington State Department of
Fisheries and with the Army Corp of Engineers, and if they had no objections
to the proposed work the exemption will be granted.
It was moved by Commissioner Pitts, seconded by Commissioner Brown to
grant the exemption to the Shoreline Master Program, after Peter Friedman
determined that State Fisheries and the Army Corp of Engineers had,
no objections to the work. Unanimous.
BUSINESS FROM COUNTY DEPARTMENTS:
Public Works re: Request for extension of ten day year-end carryover
9/12/83 from Acting Public Works Director: Gary Rowe sub-_
mitted a request to extend tHe —number of days of leave
that can be carried over frora one year to the next.
The Board advised him they would have to check into
the Personnel Policy before making a decision on this.
Yarr Hill Slide; Oak Bay Road: Gary Rowe reported
that he had not had a chance to go out and look at
this area yet, but after looking at the original Highway
plans, 'Lie would advise putting in a ditch or an open
swale on the hillside above the slide area. He con-
tacted Pope and Talbot for their comments since the
work would be on their property.
After discussion of several possible remedies beside
the one Gary proposed, it was decided to have Gary
look at the site, figure costs, and talk with Mr.
D61olf. Some test holes will also be dug in the area.
Solid Waste Management Plan Extension: Gary Rowe re-
viewe(Ta letter from Alpha hH_,6—ineers, Inc. requesting
an amendment to their contract to: 1) allow payment
for extra work they accomplished to complete the review
draft of the comprehensive plan and 2) agree to have
them do a detailed study as requested by the D.O.E.,
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Minutes, Week of September 12, 1983
Page 2:
Public Works:
Continued
of a suitable treatment process for septic and sludge
waste. Gary advised that the original contract with
Alpha Engineers was to update the Solid Waste Manage-
ment Plan from the 1974 version. This was done with
a 50°1 grant from the D.D.E.
The Board directed Gary Rowe tolook into the additional
fee Alpha is requesting to see if the work they did
was within the scope of the contract and if the work
was authorized by someone in the County who had determined
that it needed to be done by Alpha Engineers. If this
additional fee is justified a request for an extension
of the grant will have to be made to the Department
of Ecology.
After some discussion the Board also directed Gary
Rowe to advise the Department of Ecology and Alpha
Engineers, Inc. in writing, that the study of a suitable
treatment process for septic and sludge waste is not
within the scope of the comprehensive plan update and
will not be done as a part of this plan.
A discussion of the problems of Solid Waste Management
in the County as well as financing it followed. A
decision must be made before March of 1984 to levy
a property tax in order to start collection in 1985,
if this is the method used for financing. Some of
the alternatives discussed were: Charging a fee at
the drop boxes as well as a levy; Charging a higher
fee for out of County residents using Jefferson County
sites.
The need for having an attendant at the drop boxes
and a fair way to pay an attendant was also discussed.
Gary Rowe recommended that the County establish a basic
minimum fee for collection at the drop box site and
on a monthly or quarterly basis anticipate borrowing
from the Road Fund, the operational costs needed to
keep the system going. Review the finances after a
time to see what adjustmentsneed to be made.
Planning re: Public Hearing set for Grant Proposal Request for Wash-
ington State Community Development Block Grant Program:
It was moved by Commissioner Pitts, seconded by Comm-
issioner Brown, to set September 29, 1983 at 7 p.m.
as the Public Hearing date for the Brinnon Community
request for funds for a Senior Citizens Center under
this block grant program. Unanimous.
Frank Hyde Short Plat Variance Request: The variance
requested y Mr. Hyde tor his Quiicene Plat is to re-
duce the private road right-of-way within the plat.
Rachel Nathanson outlined the findings of the Planning
Department and the Planning Commission.
After the public hearing on September_7, 1983 the
Planning Commission recommended that the variance re-
quest be granted. Commissioner Brown moved to grant
the variance as requested by Mr. Hyde. Commissioner
Pitts seconded the motion. Unanimous.
Amendment Request for Kala Point Division No. 9:
Rachel Nathanson explained that the approved Prelim-
inary Plat Condition #9 was being amended to allow
a "Memorandum of Understanding" for Kala Points
VOL r��,2 S7 0-
Minutes, Week of September 12, 1983
Page 3:
use of the adjacent access road on Old Fort Townsend
State Park property for additional emergency access.
The County -Prosecutor's assurance that the memorandum
would accomplish the intent of the original language
of Condition 9, would be required before final Plat
approval is given.
Upon the recommendation of the Planning Commission,
Commissioner Pitts moved to approve the Amendment to
Conidition 9 for Kala Point Division No. 9. The motion
was seconded by Commissioner Brown. Unanimous:
SEPA Review: Gardiner Fire Hall: Final Declaration
ot Non -Significance was approved and signed on the
motion of Commissioner Brown, seconded by Commissioner
Pitts, after a review of the checklist and the eight
Mitigative Measures, by Rachel Nathanson. Unanimous.
Maintenance Agreement; Steve's Office Supply: Steve
ray Has inventoried all ot the typewriters in the
Departments and will be in next week to make his rec-
ommendations to the Board, David Goldsmith reported.
Planning Commission Positions: Rachel. Nathanson re-
ported that one position on 7Ebe Planning Commission
could be filled at the end of September, because
the incumbent has been on the Commission for two con-
secutive terms. Since Doris Coates was appointed to
fill out the unexpired term of George Burkhart she
will go on to her first four year term, without the
position being advertised.
Commissioner Brown motioned to advertise ,the position
currently held by Norris Short as required by
the By -Laws. The motion. was seconded by Commissioner
Pitts. Unanimous.
SEPA Review; Allen Logging Co.: After review of the
checklist y RacheT Nathanson—, Final Declaration of
Non -Significance was approved and signed on the motion
of Commissioner Brown, seconded by Commissioner Pitts.
Allen Logging is proposing to construct a 4800 square
foot, open sided shed for lumber storage.
Letter to Planning Commission: Commissioner Pitts
suggested that a. letter ot apology be written to the
Planning Commission for the inadvertant error in
scheduling the meeting for the Current Expense Employees
on the same night as the Planning Commission meeting.
Agreement re: Rental of VFW Hall; "The Guild": Commissioner
Brown seconded ommissioner Pitts motion to approve the- rental of the
VFW Hall to "The Guild" for a Christmas Art Show on November 25, and
26, 1983. Unanimous.
Hearing Notice re; Petition for the Vacation of a County Road
poruon o= uta rrimary state highway No. 9 Deal Kock Road); Robert W.
Hainline, petitioner: Upon t e motion ot Commissioner Pitts, seconded y
Commissioner Brown the Hearing Notice for October 10, 1983 at 10:30 a.m.
was approved for publishing. Unanimous.
State Liquor Control Board: Commissioner Pitts seconded
Commissioner Brown's motion to approve four special occasion licenses
for the Harbormaster Restaurant. Uanimous. Approval of the Change of
Corporate Officers for Ray Lundgren Distributor, Inc. was moved by
Commissioner Pitts, seconded by Commissioner Brown. Unanimous.
The Board recessed until Tuesday September 13, 1983. The meeting recon-
vened with all members present. A staff meeting with the Public Works
Department was held in the Commissioners Chambers.
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Minutes, Week of September 12, 1983
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Shoreline Management Permit Application No. 6-83; John D'Amico:
Peter Friedman of the Planning Department explained some of the tech-
nical aspects of the Shoreline Management Act, as well as reviewing
the Shoreline Commissions findings and subsequent recommendation for
denial of the permit.
Twenty one people were present when Chairman O'Meara asked for comments
from the proponents: Mr. Jack D'Amico responded to say that he felt
the nature of Port Ludlow Bay would change in the next five to ten years
and the Commissioners would be seeing more applications like his. He
indicated it was inconceivable to him that Jefferson County does not
have a master plan to deal with applications such as his.
Opponents to the proposal were then asked for comments: Seven people
spoke listing a variety of reasons for denial of this permit. It was
a consensus that there are ample existing facilities at Port Ludlow
for moorage, and it would not be desireable esthetically.
The Board responded to the remark that there is a ban on docksand piers
in Jefferson County, that there is no moratorium and that they feel
it would be an inappropriate position for them to take.
Commissioner Pitts moved to deny the permit based on the recommendation
of the County Planning Commission and the testimony -heard. Comm-
issioner Brown seconded the motion and Chairman O'Meara made the vote
unanimous.
The Board recessed and reconvened on Wednesday September 14, 1983 with
all members present.
David Johnston and Palmer Constructors re; Jail Construction:
Mr. David Johnston of Johnston and Hunt, Architects; Mr. Stewart Palmer
of Palmer Constructors, Inc.; Mr. John Raymond, Jefferson County Prose-
cuting Attorney; Ralph Hall, Project Manager and Mr. Leland Smith, Jeff-
erson County Sheriff were all present to discuss the contract for construc-
tion of the Jefferson County Jail, with the Board.
Five listed concerns, outlined by Palmer Constructors in a letter dated
September 9, 1983 to Johnston and Hunt Architects, were discussed and
resolved to the satisfaction of all parties. It was agreed tha the A-5
Alternate deduct would be acted upon as a change order after the contract=
is finally signed.
The Board initialled the changes agreed upon and dated the contract Sept-
ember 15, 1983 and gave the contract to Mr. Palmer to have them signed by
Mrs. palmer, President of Palmer Constructors, Inc..
MEETING ADJOURNED
Attest:
r4ine C. Bragg
Clerk of the Board.
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A. M. O'Meara, Chairman.
B. G. Brown, Member
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John L. Pitts, Member