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HomeMy WebLinkAboutM091983All members were present when the meeting was called to order by Chairman A. M. O'Meara at 10:00 a.m. Dana Foruria, American Bell re; 1984 Telephone Costs: Mr. roruria calied to postpone his appointment, indefinitely. Brady Gaines re; Energy Saver for Courthouse: Mr. Gaines postponed his appointment until October 3 at a.m. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: Shoreline Management Permit; Crown Zellerbach: 9/19/83 Grown Zellerbach is going to submit a ta_BT_e__oF contents and a first draft of critical issues for anenviron- mental impact statement, David Goldsmith advised the Board. David will be meeting, with the Department of Natural Resources on September 28, 1983 to look at a deep water disposal site between Marrowstone and Whidbey Islands. Crown Zellerbach, being concerned about cost of disposal of dredge tails, would be interested in this proposed site. Letter to J. P. Jensen; Removal of wood from public Right of Way: David Goldsmithpresented the letter, the oar erected be written for their signature (see September 6, 1983 minutes) to Mr. J. P. Jensen requesting that he move his woodpile from the right of way. After discussion of the original intention for not vacating this road,Commissioner O'Meara declined to sign the letter, as written. It was decided to have the County Prosecuting Attorney look into the probable liability the County may face in the future, Letter from Philip T. Vorvick, President of Protection Island eac Club: Atter discussion with the ea to Department, Department of Social and health Services, and the Prosecuting Attorney, David Goldsmith reported that he has composed two letters for the Board's sign- ature. The Beach Club would like to modify their rules to allow travel trailers to be movea to the Island as residences. David reported that the County's position of a moratorium on building permits including travel trailers, was o -,.;.-- lined to Mr. Vorvick in a letter dated June 24, 1983 and that position has not changed. Permission to repair fire damage from 1976,to the Caretaker's residence has been requested. A building permit is required since the Statute of Limitations waiving a permit has passed. David reported that the Health and Building Departments have several questions concerning this repair. District No. 1 Commissioner: A.M. O'Meara, Chairman District No. 2 Commissioner: B.G. Brown, Member District No. 3 Commissioner: John L. Pitts, Member Cler:, of the Board: Jerdine C. Bragg Public Works ------------------------------------------------------------------- Director: Gary Rowe ------------------------------------------------------------------- Week of September 19, 1983 All members were present when the meeting was called to order by Chairman A. M. O'Meara at 10:00 a.m. Dana Foruria, American Bell re; 1984 Telephone Costs: Mr. roruria calied to postpone his appointment, indefinitely. Brady Gaines re; Energy Saver for Courthouse: Mr. Gaines postponed his appointment until October 3 at a.m. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: Shoreline Management Permit; Crown Zellerbach: 9/19/83 Grown Zellerbach is going to submit a ta_BT_e__oF contents and a first draft of critical issues for anenviron- mental impact statement, David Goldsmith advised the Board. David will be meeting, with the Department of Natural Resources on September 28, 1983 to look at a deep water disposal site between Marrowstone and Whidbey Islands. Crown Zellerbach, being concerned about cost of disposal of dredge tails, would be interested in this proposed site. Letter to J. P. Jensen; Removal of wood from public Right of Way: David Goldsmithpresented the letter, the oar erected be written for their signature (see September 6, 1983 minutes) to Mr. J. P. Jensen requesting that he move his woodpile from the right of way. After discussion of the original intention for not vacating this road,Commissioner O'Meara declined to sign the letter, as written. It was decided to have the County Prosecuting Attorney look into the probable liability the County may face in the future, Letter from Philip T. Vorvick, President of Protection Island eac Club: Atter discussion with the ea to Department, Department of Social and health Services, and the Prosecuting Attorney, David Goldsmith reported that he has composed two letters for the Board's sign- ature. The Beach Club would like to modify their rules to allow travel trailers to be movea to the Island as residences. David reported that the County's position of a moratorium on building permits including travel trailers, was o -,.;.-- lined to Mr. Vorvick in a letter dated June 24, 1983 and that position has not changed. Permission to repair fire damage from 1976,to the Caretaker's residence has been requested. A building permit is required since the Statute of Limitations waiving a permit has passed. David reported that the Health and Building Departments have several questions concerning this repair. Minutes, Week of September 19, 1983 Page 2: Commissioner Brown moved that the Board sign the two letters to Mr. Vorvick. Commissioner Pitts seconded the motion. Unanimous. Hearing; Brinnon re; Block Grant for Community Center: Commissioner Pitts will i in for David Goldsmithin chairing the Public Hearing in Brinnon concerning the Block Grant for a Community Center. Rachel Nathanson will give Commissioner Pitts the background information she has concerning this. Forest Practices & Shorelines Master Program: ITT Rayonier and others in general: In August Harry Bell of ITT Rayonier requested -an exception to the normal 30`1 cut of merchantable timber to allow them to cut 50% on a piece of land bordered by the Clearwater River. Peter Friedman advised the State Departments of Fish- eries and Game of this request and asked for their comments. Both departments did not feel the exception was justified. Presently the time companies can take their 307. anywhere in the parcel of land. The Department of Ecology is supposed to be writing guidelines to clear up some of the confusion. The Board directed Peter to contact all parties to see if a compromise could be worked out to every- one's satisfaction. Establish a Revolving Fund for the Planning Depart- ment: David Goldsmithreported that the State Au itor Ra i pointed out that the Planning Department is not handling their petty cash items properly. Upon the recommendation of the State Auditor, Commissioner Pitts moved to approve Resolution 86-83 to establish. a revolving fund for the Planning fitment. The fund is to be in the amount of $25.00. Commissioner Brown seconded the motion. Unanimous. Solid Waste re: Amendment to Solid Waste Contract with D.O.E.: 9/20/83 The approval of an amendment to the contract with the State Department of Ecology extending the com- pletion date from September 30 to October 31, 1983, was given on the motion of Commissioner Pitts, seconded by Commissioner Brown. Stan Johnson; HeOth Department Decision on certain property: Mr. Stan Jo nson, a rea for from Brinnon, i_n orme the oar that he has had problems getting answers from the Health Department regard- ing a site evaluation John Hayes had been working on before he left the County's employ. The Board advised Mr. Johnson that they want to find out what is going on before they decide what can be done. Chimacum School District; request for assistance with bus stop problem: ChairmanO'Meara read a letter from the Chimacum cool District t anking the Board for their direction in building a bicycle/pedestrian path on Co. Rd.#12. The letter also outlined the problems school busses are having because of the change in the width of the highway driving area to accommodate vehicle turning. The Board will check into the situation further to see what can be done to improve the situation. Minutes, Week of September 19, 1983 Page 3: Steve Gray re: Office Equipment Maintenance: IBM's current policy is to do c can n -g on typewriters under maintenance contract, only when they are called in for repairs. Steve Gray proposes to clean all of the typewriters on his inventory once a year. The cleaning would be staggered to allow the departments to drop their IBM maintenance agreements when they come up for renewal. Commissioner Pitts seconded Commissioner Brown's motion to approve and sign the Agreement for Typewriter Maintenance with Steve's Office Equipment and to send a memo to all Department Heads directing them to let their IBM Maintenance Contracts lapse. Budget Transfer;Planning Commission: Budget transfers totaling $75.00 were authorized y the approval and signing of Resolu- tion No. 87-83 on the motion of Commissioner Pitts, seconded by Commissioner Brown. Unanimous. Cancellation of Unclaimed Warrants:Upon the recommendation of Treasurer, Fran Hansen, the cancellation of two unclaimed warrants was authorized by the approval of Resolution No. 88-83 on the motion by Commissioner Pitts, seconded by Commissioner Brown. Unanimous. Purchase of Computer Software: A Cooperative Purchasing Agreement with Whatcom County to provide fully integrated computer system software was approved by the motion of Commissioner Pitts, seconded by Commissioner Brown. Unanimous. Martha Burdine & Members of Triton Cove Estates Community Club re: Road in Marshall7williams Plat: Eight interested peop e attended the meeting with the members of the Triton Cove Estates Community Club. Brian Egan, who owns the only access road into the Marshall/ Williams Additions gave a description to those in attendance of the problem that has been on going for 14 years. The Board advised that when the plat was approved the title insurance company indicated the property being platted was owned by the people proposing the plat, free and clear. The County has to rely on title insurance since there is no other way to know who has title to a certain piece of property. The County Prosecutor has been asked to look into the County's liability and offer any solutions he could see to the problem. The County did offer to buy the right of way when the problem first came to light, but Mr. Egan turned down the offer and the County has no plans to make another offer at the present time. The Board urged that the parties involved work out an agreement between themselves. After considerable discourse upon the various aspects of the problem, Mr. Egan advised that he and his wife would consider accepting six (6) beach rights and six (6) water taps in return for deeding the access road to the County. A decision by the property owners would have to be given to him by December 31, 1983, and be put in writing. The representatives of the property owners of both the Williams and the Marshall Additions will contact the rest of the owners and take a vote to see if Mr. Egan's proposal is agreeable to them. David Johnston re; Change Order for Jail: Upon the rec- ommendation ot DavidJohnston, Architect, Commissioner Brown moved to accept Alternate A-5 for credit of $15,000 to allow a change to manual controls for the cell doors. Commissioner Pitts seconded the motion. Mr. Johnston also reported that the contractors schedule had been approved and the site clearing began September 15, 1983 with cutting and filling to start September 27, 1983. A soils engineer will be needed on the job site and a test laboratory should be chosen. Mr. Johnston recommended continuing with the soil engineer who had done preliminary work on the site, and after his review of bids from testing laboratories, he recommended accepting Otto Roseneau Laboratories. They would be testing such things as welding and concrete throughout the construction. The Board concurred with the Architect's recommenda- tion. r Vic) Minutes, Week of September 19, 1983 Page 4: The meeting was recessed and reconvened after a meeting with the Public Works staff on Tuesday September 20, 1983. All members were present. Approval of Minutes: Commissioner Brown moved to approve and sign the minutes at eptember 12, 1983 as corrected. Commissioner Pitts seconded the motion. Approval/Signing of Bills: Each of the Commissioners re- viewed and approved the balance of the August bills to be paid in September. MEETING ADJOURNED: e S EP L` v ATTEST: T-AfdineC_ag C erk of theB Boa, A. M. O'Meara, Chairman 5f B. G. Brown, Member John L. Pitts, Member 30 S