HomeMy WebLinkAboutM102483----------------------------------------------
Week of October 24, 1983
Chairman A.M. O'Meara called the meeting to order at 10:00 a.m.
with all members present.
Soldiers' & Sailors' Relief Fund Application: Commissioner Brown
moved to approve the application or tunds trom Michael T. Stretch
in the amount of $52.50. Commissioner Pitts seconded the motion. Unanimous.
Dick Kint, PUD #1 and David Goldsmith re; Resolution Designating
Jefferson County as a Critical Water Supply Service Area: Dick Kint, "?anager
oE--P—UD 41 and David Goldsmith, County PlaHn-ing Directz�—raddressed the Board
regarding I the designation of Jefferson County as a Critical [dater Supply
Service Area. If this Resolution is passed the PUD will then be responsible
for the administration of the Public Water System Coordination Act and will be
eligible for funding from the State Department of Social and Health Services.
The Board expressed concerns about the affects this would have on the current
small water systems and representation of the areas that are not presently
on water systems. Dick Kint explained that a Water Utility Coordinating
Committee,of up to 11 members,from the current largest water purveyors
would be established to develop standards for water systems in the County.
A second committee would be established to allow for area representation
to include people from areas where there are no large water purveyors or
no water systems at all. This is done in order to obtain input from all
areasof the County.
Commissioner Brown reiterated his misgivings that there would not be broad
base input nput into the Committees unless people feel they will be directly
affected.
J?on the motion of Comm-;-ssioner Pitts, reluctantly seconded by Commissioner
'gown, -,,'esolution No. 97-83 was signed and approved to designate Jefferson
County as a Critical 9-a—ter Supply Service Area.
Dick Kint asked if one of the Board members would sit on the Committee.
Since Commissioner Brown had expressed his concerns and in the interst
of making sure t',aose concerns are addressed, Chairman O""jeara appointed
Commissioner Brown to represent the Board on this committee.
Roger Olson & Roy Raudebaugh re; surface Water at Shine: Roy
Raudebaug*'a and R'oger UE—son representing tae homeowners Association at the
Shine Plat :net with the Board to request their reconsideration of the County
the drainage problems in the Shine area.
After discussion of the problem, Gary Rowe, Acting Public Works Director,
advised that the County tries to maintain existing natural flows of water,
and the Board added that the only justification for the use of County road
funds would be the improvement of road conditions.
It was understanding of the -ome Ow-,.ers Association that if they gave
the easements to the County that the County would come in and repair the
ditches and take the water out into the slough. There is a question as
to who requested that the easements be given and the Board will have to
--ave the matter researched. Even though the easements were given doesn't
mean that the County is responsible to improve the drainage of private
property.
At the request of the Home Owners Association, the Board will also look
into the matter of the 16' right of way dedicated to public use for the
S'.iin.e Plat to see if the ownership of the right of way was given to the
County.
J3L 10,
District
No.
1 Commissioner:
A.M.
O'Meara, Chairman
District
No.
2 Commissioner:
B.G.
Brown, Member
District
No.
3 Commissioner:
John
L. Pitts, Member
Clerk of
the
Board:
Jerdine C. Bragg
Public Works
-----------------------------------------------------------------
Director:
Gary
Rowe
----------------------------------------------
Week of October 24, 1983
Chairman A.M. O'Meara called the meeting to order at 10:00 a.m.
with all members present.
Soldiers' & Sailors' Relief Fund Application: Commissioner Brown
moved to approve the application or tunds trom Michael T. Stretch
in the amount of $52.50. Commissioner Pitts seconded the motion. Unanimous.
Dick Kint, PUD #1 and David Goldsmith re; Resolution Designating
Jefferson County as a Critical Water Supply Service Area: Dick Kint, "?anager
oE--P—UD 41 and David Goldsmith, County PlaHn-ing Directz�—raddressed the Board
regarding I the designation of Jefferson County as a Critical [dater Supply
Service Area. If this Resolution is passed the PUD will then be responsible
for the administration of the Public Water System Coordination Act and will be
eligible for funding from the State Department of Social and Health Services.
The Board expressed concerns about the affects this would have on the current
small water systems and representation of the areas that are not presently
on water systems. Dick Kint explained that a Water Utility Coordinating
Committee,of up to 11 members,from the current largest water purveyors
would be established to develop standards for water systems in the County.
A second committee would be established to allow for area representation
to include people from areas where there are no large water purveyors or
no water systems at all. This is done in order to obtain input from all
areasof the County.
Commissioner Brown reiterated his misgivings that there would not be broad
base input nput into the Committees unless people feel they will be directly
affected.
J?on the motion of Comm-;-ssioner Pitts, reluctantly seconded by Commissioner
'gown, -,,'esolution No. 97-83 was signed and approved to designate Jefferson
County as a Critical 9-a—ter Supply Service Area.
Dick Kint asked if one of the Board members would sit on the Committee.
Since Commissioner Brown had expressed his concerns and in the interst
of making sure t',aose concerns are addressed, Chairman O""jeara appointed
Commissioner Brown to represent the Board on this committee.
Roger Olson & Roy Raudebaugh re; surface Water at Shine: Roy
Raudebaug*'a and R'oger UE—son representing tae homeowners Association at the
Shine Plat :net with the Board to request their reconsideration of the County
the drainage problems in the Shine area.
After discussion of the problem, Gary Rowe, Acting Public Works Director,
advised that the County tries to maintain existing natural flows of water,
and the Board added that the only justification for the use of County road
funds would be the improvement of road conditions.
It was understanding of the -ome Ow-,.ers Association that if they gave
the easements to the County that the County would come in and repair the
ditches and take the water out into the slough. There is a question as
to who requested that the easements be given and the Board will have to
--ave the matter researched. Even though the easements were given doesn't
mean that the County is responsible to improve the drainage of private
property.
At the request of the Home Owners Association, the Board will also look
into the matter of the 16' right of way dedicated to public use for the
S'.iin.e Plat to see if the ownership of the right of way was given to the
County.
J3L 10,
Anutes, October 24, 1983
Page 2:
Sharon Bodkin & Library Board Members re; Land for Proposed
Library: Stiaron Bodkin and members of the Library Board advised the Board
of- issioners and Gary Rowe, Acting Public Works Director, that they
have had plans drawn up and Health Department approval on the front 2 acre
site at Hunt's Gravel Pit (Corner of Cedar St and Ness to Flagler Road in
Hadlock). They will have the $25,000 purchase price, agreed on, by the end
of December.
The Board's minutes were reviewed to determine what the Board agreed to
thus far: 1) May 16, 1983 minutes, two acre parcel - preferrably right on
the corner. 2) June 20, 1983 minutes, property can not be leased because
it was purchased with County Road Funds for a gravel pit and the Road Fund
has to be reimbursed if the property is sold. 3) June 20, 1983 minutes,
the Board agreed to check with the Assessor to determine value of both
the front and the back lots and report to the Library Board.
After discussion of the possible commercial uses of the property and thus
its value to the County if the balance of the site is sold, the Library
Board asked if the County Road Department would consider doing the grading
work on the site. Gary Rowe said he would work up some figures. The Board
suggested that the Library Board, their Architect, Randy Durant of the Health
Department and Gary Rowe, all confer before any decision is made."
Brady Gaines re; Fuel Savings for County Cars: Brady Gaines
introduced Scott Hay of Tripa nc. who presented information and gave a
demonstration of fuel -savings products; a Gas Conditioner, a Diesel Conditioner
and a Metal Conditioner.
The gas or diesel conditionersrquire 1 ounce to 10 gallons of fuel and the
metal conditioner requires 8 ounces for a 4 to 6 quart oil system or a ratio
of 16:1 for a hydraulic system, with a 12,500 mile or six month life. The
metal conditioner decreases friction which increases wear, and in combination
with the gas or diesel conditioner produces approximately a 15 fuel savings.
Tripak claims that for every dollar invested in their products two dollars
will be saved in fuel consumption.
The price of the conditioners depends on the quantities ordered. The Board
advised Mr. hay to give his information to Gary Rowe, Acting Public Works
Director, and to leave a copy for the Transit Authority.
Shirley et al re; 1) District Court and dispatch fees and
2) Establis ent o an Emergency Services Council: A meeting to discuss
proposed 1984 tees the City will e asked to pay the County for dispatch
and District Court was held with Mayor Brent Shirley, City Attorney Glen
Abraham, Police Chief Bob Hinton and Clerk/Treasurer David Grove.
District Court fees: The proposed 1984 District Court budget after trimming
is $135,676, the Board advised the City representatives. District Court
reported that 28% of the cases they handled were for the City, and the Board
advised that at that percentage the City's share of the cost of District Court
would be approximately $38,000. The County is not trying to make money
off of the City but is trying for a more equitable sharing of the costs,
Commissioner Brown explained.
The City is also required to pay the County if a prisoner is confined on
their behalf. They are only charged from the time of arrest to the time
of arraignment and then the County takes over the responsibility. The
costs for the jail are running $25.42 per day per man and the County is
proposing a fee to the City of $12.71 per day per man which would increase
their fee approximately $1,700 in 1984.
Dispatch fees: Sheriff Lee Smith reported that dispatch costs the County
$18.84 per our to operate and 711 of the City coverage is provided by the
County, that is nights, weekends and holidays. He estimates 301 of the
Lime during those hours is City dispatching. In order that the City pay
a more equitable part of the dispatch costs the County is proposing raising
the fees from $2.45 per hour last year to $4.71 per hour for 1984. This is
only a quarter of the actual cost to the County.
es, October 24, 1983
3:
ince cities are governed by different codes and have different revenue
,sources the Board felt they s'aould be made aware of the increased fees for
,1984 before they finalize their City budget.
Discussion of the affects of the fines charged and requests for jury trials
on the cost of the District Court, the possibility and costs of the City
setting up its own Court and the possibility of the City decriminalizing
some of its offenses, preceded Mayor Shirley's observation that with all of
the fees the City is looking at having to pay the County ($67,000 increase
over 1983), the City may be required to lay off employees. Commissioner
Pitts responded that the County has the same problem.
Establishment of an Emergency Services- Council: Sheriff Lee Smith informed
the representatives ot the County and the CitTthat there is a Plan developed
to handle the emergency services in case of a disaster, but that the plan
needs to be refined to include sub -plans for specific types of disasters.
A formal meeting will be set up with both governmental entities in attendance
to appoint committees to develop these sub -plans.
The meeting was recessed on Monday October 24, 1983 and recon-
vened, with all members present, Tuesday October 25, 1983.
David Johnston, Johnson & Hunt Architects re; Statement of
Jail Costs:: Ater reviewing the construction costs for the-Te-fl—erson
County Cor—rectional Facility as presented by David Johnston, Architect,
Commissioner Brown moved to approve and sign Resolution No. 98-83 Statement
of Costs,Jefferson County Correctional Facility. Commissionersecondedthe motion and the vote was unanimous.
CONTRACT re; Personal Services; Community Counseling/Mental Health
Services: Commissioner Brown move -E-t-o---approve --tTie Personal services C—ontract
V93_-_IU_-_fT between Elizabeth Thomas and Jefferson County Community Counsel-
ing/Mental Health Services. Commissioner Pitts seconded the motion.
Unanimous.
AGREEMENT re; Rental of the VFW Hall; Marinell Burnham: Commissioner
Pitts seconded the motion of Commissioner Brown to appro-v-e-t-H—erental of the
VFW Hall by Marinell Burnham for aerobic exercise classes. Unanimous.
BUSINESS FROM COUNTY DEPARTMENTS:
Building re: Building permit fee refund: Upon the recommendation
10/25/83 01 Jack Paclia,Building Otticial, Commissioner Brown
seconded Commissioner Pitts1motion to approve the
refund of $18-00 to Colleen White. The building permit
was denied by the Health Department. Unanimous.
Planning re: Proposed Declaration of Non -Significance; ITT Rayonier, Inc:
10/25/83 Peter Friedman outlinea the County's changes to the
environmental checklist prepared by Harry E. Bell, En-
vironmental Forester for ITT Rayonier for the construction
of a 6,300 foot long logging road with a culvert that
would cross a side channel of the Hoh River in the West
End.
Commissioner Brown moved to -issue the Proposed Declaration
of Non -Significance, Commissioner Pitts seconded the
motion. Unanimous.
Subdivision Variance Request; Jacobson Short Plat #S19-82:
Rachel Nathanson advised the Boar t at preliminary
approval was given to this plat in January of 1983 and
a six month extension was granted to January 17, 1984.
Since the Health Department approval is contingent on a
winter site evaluation,Comm.issioner Brown moved and
Commissioner Pitts seconded the motion to grant a six
month extention. Unanimous.
Reappointments to the Alcoholism Administrative Board: Commissioner
Brown seconded Commissioner Pitts, motion to reappoint Lois Smith, A.M.
O'Meara and Father L.W. Truitt each to serve another three year term on the
Alcoholism Administrative Board.
Reappointment to the Civil Service Commission: Jesse Mincks
,7as reappoints Commission by
he motion of Commissioner Pitts, seconded by Commissioner Brown. Unanimous.
7
"nutes, October 24, 1983
age 4:
AGREEMENT re; Rental of VFW Hall; Trina Steel, Children's
Workshop ee
rental agreements with the Children's Workshop Theater for the VFW Hall.
Two were for the room upstairs for Theater Workshops and the third was
for a six month period for an office space downstairs. Commissioner Brown
seconded the motion. Unanimous.
AGREEMENT re; Providing Medical Supervision of a Jail Health
Program: U—ommissioner PittsseconCea-7—ommissioner Brown's motion to
approve and sign the agreement with Dr. William J. Scheyer to provide
for supervision of medical services in the county jail. Unanimous.
Soldiers' & Sailors' Relief fund Application: Commissioner Brown
moved to approve the app licaEl-o-n-T-or tunds trom John L. Blankenship in the
amount of $261.48. Commissioner Pitts seconded the motion. Unanimous.
Preliminary 1984 Budget Reviews: The following proposed budgets
were discussed with -Department .ea s: Building Maintenance, Cooperative
Extension, Historical Society, County Fair, County Roads, Solid Waste and
Equipment Rental and Revolving.
The following budgets were reviewed Wednesday October 26, 1983: Council
on Alcoholism, Developmental Disabilities, Drug Abuse, Mental Health Revenue
Sharing, Bayshore Developmental Disabilities Revenue Sharing, Juvenile
Diversion Revenue Sharing, Health Department and the Sheriff's Department.
The reviews continued to Thursday October 27, 1983 with: Tax,
Family Planning, Recreation Department Revenue Sharing, Domestic Violence
Revenue Sharing, Community Center Program -Community Action Council Revenue
Sharing and Central Services Revenue Sharing.
The Tuesday October 25, 1983 meeting was recessed and reconvened Wednesday
October 26, 1983 with all members in attendance.
Approval Of The - Minutes: Commissioner Pitts moved to approve
the minutes 01 t UctoDer f0_,T9'93 meeting. Commissioner Brown seconded
the motion. Unanimous.
HEARING re; Imposing a One -Fourth of One Percent Excise Tax on
the Sale ol-Re—al Estate: Chairman U'Meara opened the hearing at 10:00 a.m.
No one appeared to speak for or against the proposed Ordinance.
was closed.
Although the Ordinance published in the Leader provided for a Special
Initiative Procedure to impose the tax, the Prosecuting Attorney advised
that the initiative procedure did not apply to Section 11(1) of Chapter 49
Washington Laws 1982 lst Ex. Sess., which is the section the Board proposed
for adoption, eliminating the special initiative procedure upon recommen-
dation of the Prosecuting Attorney.
Commissioner Pitts moved to approve and sign Ordinance No. 5-83 as amended
by the Prosecuting Attorney, Imposing an Excise Tax on Sale -s --of Real Estate
and Providing for the Collection Thereof. Commissioner Brown seconded the
motion. The vote was unanimous.
After the scheduled budget hearings the meeting was recessed. All
members were present when the meeting reconvened on Friday October 28, 1983.
BID OPENINGS; For 1 new or used Skid Steer Loader and 1 new or used
11-2 Ton Flatbed Truck for the Solid Waste Department: Gary Roma, Acting
Public Works Director, was present when the bicts were received and opened
at the appointed time of 10:00 a.m..
SKID STEER LOADER: Bid Including Tax
Smith Tractor, Port Angeles New Bobcat
Yodel
643(D)
$12,007.84
New Bobcat
Model
742(G)
11,175.62
New Bobcat
Model
642(G)
9,708.46
NC Machinery Co, Tukwila Prime Mover
Model
930
11,887.11
Prime Mover
Model
925
9,699.84
Howard Cooper -International - Seattle
NO BID
QL
Minutes, October 24, 1983
Page 5:
Skid Steer Loader, Bid opening continued:
Machinery Components Co.,
New
model
L455
$16,927.02
Seattle
New
model
L451
16,184.89
Used
model
L555
19,411.05
Tom Bruneau
Case
model
1830
6,468.00
Case Power & Equipment
New
Case
model
1835B
16,072.98
Used
Case
model
1835 (D)
11,319.00
Used
Case
model
1845 (G)
12,682.67
Craig Taylor Equipment
John
Deere
model
24A
15,088.60
Renton
12 Ton Flatbed Truck:
Pro Truck & Equipment
Seattle NO BID
Birdwell Ford, Port New $14;541.37
Angeles
J -P Industrial Products, New Ford model F350 (D) 25,130.78
Gig Harbor
Commissioner Brown moved to have the Public Works Department check the
bids for irregularities and/or possible errors. Commissioner Pitts seconded
the motion. The vote was unanimous.
After checking, Gary Rowe, Acting Public Works Director and Greg Wright
of Bayshore Enterprises recommended bids be awarded to J -P Industrial
Products for furnishing the flatbed truck for the amount of $25,130.78
including tax and to Tom Bruneau from Port Townsend for furnishing the
Skid Steer loader for the amount of $6,468.00 including tax. Commissioner
Brown so moved as recommended. The bid award being subject to the approval
of the Department of Ecology. Commissioner Pitts seconded the motion.
Unanimous. (See correction to Bid Award, below).
The meeting was recessed for the weekend and continued Monday morning with
all the Board members in attendance.
Correction to Bid Award for Skid Steer Loader: After confering
with Acting Public Works Director, Gary Rowe, Commissioner Pitts moved to
recind the bid award made Friday October 28th for the Skid Steer Loader to
Tom Bruneau in the amount of $6,468.00 due to the equipment not meeting
the specification of the bid for model year. Commissioner Brown seconded
the motion and the vote to recind the bid was unanimous.
The bid was then awarded, upon the recommendation of Gary Rowe, Acting
Public Works Director, to Smith Tractor Company of Port Angeles for
the Bob Cat model 642, gas powered Skid Steer Loader in the amount of
$9,708.46. Comissioner Pitts seconded Commissioner Brown's motion to
award the contract as recommended. Unanimous.
Mayor Brent Shirley, City of Port Townsend, et al re; 1984 Budget
Negotiations: The City of Fort Townsend was represent—ead-at--tl e meeting
Dy Mayor Brent Shirley, Clerk/Treasurer David Grove, Police Chief Bob Hinton
and Councilperson Janice Hunt. Mayor Shirley noted charges for Animal Control
Sheriff's Dispatch, and the Health Department as fees that the City and County
need to agree on.
Animal Control: Mayor Shirley advised that the City contracted to pay
Bays�-Lore T77-,700.00 in 1983 and is proposing a 1984 contract amount of
$30,000; $23,000 from the City and $7,000 from the County. He would
like to give them enough money to maintain their current services for
another year.
0", 1"s
Minutes, October 24, 1983
Page 5:
Mayor Shirley, with figures put together by David Grove, addressed the
idea of the money that City residents are already paying for County
services through their taxes. City residents pay approximately $240,000
in property taxes to the County and with other taxes, such as leasehold
tax, the estimated total city contribution to the County through taxes
is 22% of the County's budget. Separate fees paid such as; Recreation
$25,000, District Court $17,050, Elections $2,000 and Sheriff's Depart-
ment $27,700 for a total of $71,750 are not reflected in that figure.
This brings the total City contribution to the County to approximately
$401,000.
In an effort to determine if the City residents pay for the services pro-
vided to them by the County, Mayor Shirley tried to estimate the portion of
the time the County Department's spend for City residents. Those estimates
were as follows: Assessor 30% of the budget which would be $72,000, the
Treasurer again 30% or $52,500, the Auditor 15% or $32,700, the Sheriff
other than contracted amounts as 10% or $97,200, Planning Department 3%
or $3,400 and the Health Department at 30% or $45,000 for a total of $303,000.
Mayor Shirley felt that the City does pay its share, and he is willing to
have the City pay $17,500 in dispatch fees in 1984, $25,000 in Court costs
and $3,400 in Jail fees.
Health Department: In answer to the Mayor's inquiry about how the Health
epartment was established, the Board advised that it was established as
a Health Board not a Health District, which is why the Commissioners are
the only representation on the Health Board.
Mayor Shirley reported that he had called several cities such as Shelton,
Port Angeles, Burlington, Sedro Wooley, Omack, Cle Elm and Wenatchee and
the average fee paid by those cities to their respective Counties was
$14,500, or a $2.34 unit cost per person in the City. A unit is the
total Health Department Budget divided into the county or city population.
The mayor advised that he was not ready for the city to pay $30,000
until there is a better understanding of the situation. He proposed that
the City would be willing to pay $10,000.
Commissioner Pitts replied that the per person cost in a small county
will be higher, and comparing figures from larger counties does not work.
The original formula the State recommended produced a $47,000 fee for the
City, whi-
ch was reduced to take into consideration the fact that the City
has never been required to pay in the past.
The Mayor indicated that the City is attempting to save money to be able
to fund other programs, such as Recreation in the amount of $15,000,
Alcoholism program for $10,000, Domestic violence program for $2,000,
and Juvenile Diversion for $2,000.
The Health Department Administrator, Gael Stuart, was asked to explain
the formula he used for the City's fee. He explained that the unit cost
is not a valid comparison and that is why he used the formula recommended
by the State which was developed with the help of the Association of
City and County Officials. He reminded the City that the legal responsibility
for the Health Department is shared by the City and the County. He estimated
that it would cost the City approximately $70,000 to set up their own
Health Department, but County costs would not be reduced by that amount if
the City did take such a step.
Gael also explained that because the formula was figured on 1982 figures
the costs will drop and adjustments to the cost would be made in the
fourth quarter. Discussion was held on the formula used and the present
fees charged for services provided by the Health Department.
The Board informed the Citv that they would present a counter proposal
that would into consideration the information presented at this
meeting 4
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