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HomeMy WebLinkAboutM112183'District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Clerk of the Board: Public Works Director: OMICSSIOIXBRS_,��Ili A.M. O'Meara, Chairman B.G. Brown, Member John L. Pitts, Member Jerdine C Gary Rowe --------------------- Week of November 21, 1983 Bragg The meeting was called to order at 10:00 a.m. by Chairman A.M. O'Meara. All members of the Board were present. Mir Pedersen re; South Bay Lane Cul-de-sac, Port Ludlow: Mr. Leonard Pedersen came before the Board seeking a resolution to the problem his wife outlined in her August 22, 1983 letter regarding the South Bay Lane cul-de-sac. Mr. Pedersen reported that his neighbors are encroaching on the 80 foot cul-de-sac with landscaping and buildings. A -previous meeting with the Board, the neighbors and the County Engineer resulted in the County putting "No Parking" signs in the cul-de-sac and issuing licenses to use the right of way to Mr. Huntly and Mr. Curtis. His wife's August 1, 1983 letter offering to bring the cul-de-sac up to standards at their expense was answered on August 17, 1983 by the Board. At that time the Board advised Mrs. Pedersen that because of the present use of the road, there was no need to revoke the licenses issued to Mr. Huntly and Mr. Curtis, in order to make im- provements to the road. Mr. Pedersen feels that since there will never be any more traffic on this road because all of the lots around the cul-de-sac have been built upon, the Board should reconsider their August 17, 1983 decision and let them upgrade the cul-de-sac, if not he will seek a resolution through the courts. The Board advised Fir. Pedersen that they will check, with the Public Works Department and the Prosecuting Attorney to see what can be done. HEARING re; Proposed Budget Appropriation; Parks Department: Chairman O'Meara opened the hearing requested tor tlie County Parks Department to appropriate $1,350.00 from revenues established by Resolution 67-83 to pay park expenses. No one appeared to speak for or against the proposed Budget Appropriation and the Chairman closed the hearing. Commissioner Brown seconded Commissioner Pitts' motion to approve and sign Resolution No. 108-83 Budget Appropriation - Parks Department. The vote was unanimous. HEARING re; Proposed Budget Appropriation; Road Fund: The hearing was opened at the appointed time by Chairman O'Meara. tTo one appeared to speak for or against the proposed Budget Appropriation to transfer $480,000.00 that was received from the Federal Government as reimbursement for emergency road work, to the Road Fund Budget.for 1983. The hearing was closed and Commissioner Pitts moved to approve and sign Resolution No. 109-83 Budget Appropriation for the Road Fund. Commissioner Brown s"econded the motion. Unanimous. 'g� Z711 T-'inutes, Week of November 21, 1983 Page 2: HEARING re; Proposed Budget Appropriation, Equipment Rental and Revolving: ChairmanO'Meara opene t_e earing at the appointed time. No one appeared to speak for or against the proposed Budget Appropriation to transfer $92,000 in grant monies received to the 1983 Budget for the Equipment Rental and Revolving Fund. The hearing was closed. Commissioner Brown moved to approve and sign Resolution No. 110-83 Budget Appropriation Equipment Rental and Revolving Fund. Commissioner Pitts seconded the motion. Unanimous. Carolyn W. Avila re; Application for Soldiers' and Sailors' Relief Fun s: ommisstioner Brown move to approve the app icatlon or Soldiers and Sailors' Relief funds in the amount of $294.64 for Carolyn Avila. Commissioner Pitts seconded the motion. Unanimous. Warren Steurer, Recreation Director re; 1984 Budget: The director of the Recreation Department, Warren Steurer, presented the Board with a report outlining his ideas to combine and streamline the Parks, Recreation and Multi -service maintenance budgets and personnel to not only make the programs more efficient, but to also save the County money. Warren reported that the last word he had 'heard from the City of Port Townsend was that they were anticipating a $15,000 figure for Parks and Recreation. The City's budget needs to be finalized by December 5, 1983, so they will know more by then. Depending on the number of possible employee lay offs in these departments, Warren advised, it could be difficult to maintain the current levels of programs and service, without looking into changes in the way the departments are operated. The meeting recessed Monday and was reconvened Tuesday will all Commissioners in attendance. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: Shoreline Permit Application No. 19-83; ITT Rayonier, 11/22/83Inc.: Peter Friedman explained that this logging rand culvert construction is within the flood plain of the Hoh River, fifteen miles south of Forks. A Declaration of Non -significance to the Environ- mental Policy has been issued, as well as a Hy- draulics permit from the State Departments of Game and Fisheries and a Forest Practice Permit from the State Department of Natural Resources. Commissioner Brown moved to approve the application with the three conditions as outlined by Peter Friedman. The motion of seconded by Commissioner Pitts. Unanimous. Public Hearing notice for Thousand Trails: David Goldsmith advised the Board that Thousand Trails is requesting to modify the following conditions of their use permit: 1) Condition 10 Extension of time to complete project, 2) Condition 43 Sale of bottled gas and 3) Condition 55 The use and storage of motorcycles and mopeds. This requires a public hearing. Commissioner Pitts moved to set December 13, 1983 a:` 3 p.m. as the Public hearing date for the above mentioned request. Commissioner Brown seconded the motion. Unanimous. Peter Steel; Request for leave of absence: Peter Steei tas requested a leave of absence for the last 4 days of December and the month of January. He would like the County to pay his December medical coverage and he will pay for the January coverage. 1• Minutes [�7e..k of november 21 1983 Page 3: David Goldsmith reported that his duties would be covered during his absence. Commissioner Pitts seconded Commissioner Brown's motion to approve the leave of absence for Peter Steel and cover his medical benefits as requested_ Unanimous. Sheriff re: West End Annex re; Building repairs: The roof 11%23/83 at ER_e_U1e_s­t­_E_n__d Annex buiiding is Baking, Sheriff Lee Smith reported to the Board. In order to minimize further damage to the interior of the building, the Sheriff asked that some action be taken immediately. The Board directed the Sheriff to make inquiries to roofing companies in Aberdeen/Hoquiam as well as Forks and here to see what can be done on a temporary basis. Declaring the Fishing Industry a disaster: As Director of Emergency Services, Sheriff Lee Smith, informed the Board that a survey of licensed commercial fishermen had been conducted and it was the feeling that the industry has suffered due to the affects of "El wino", and that if the Board is considering passing a resolution to declare the Jefferson County fishing industry a disaster it should be done now. The Board advised Lee that a letter was sent to Representative Al Swift on October 17, 1983, and that after inquiries made to local fisher- men, the feeling the Board got was that "El Nino01 was not the only cause of the bad fishing season. The Board informed the Sheriff that they will take another look at the information he has pre- sented and take action on it at a later date. Public Works re: Variance Setback; Kurt Schweizer: Pyr Schweizer is 11/23/83 requesting a variance Lor a garage at 202 Olympus Boulevard, Port Ludlow which is two feet shy of the required setback. Upon the recommendation of the Public Works Depart- ment and the Building Department, Commissioner Pitts moved to grant the variance as requested by Mr. Schweizer. Commissioner Brown seconded the motion. Unanimous. Requests for sandbags: Gary Rowe advised the Board teat he has had several requests from County residents for sandbags. These bags cost $.35 each and the Public Works department has already spent $2,000 for them this year. The Board directed Gary Rowe that the sandbags should be kept to be given out in emergency situations and that any requests for sandbags prior to flooding should be advised of this policy. Commissioners re: Transfer of Lorna Delaney: It was moved by Commissioner 11%23/83 Brawn to approve t e transfer of Lorna Delaney from part-time in the Auditor's and Commissioners' offices to full-time in the Commissioners office. The motion was seconded by Commisioner Pitts. ;3L d r GE Minutes, Week of November 21, 1983 Page 4: Treasurer re: Petition for Property Tax Refund; ITT Rayonier, Inc: Upon the recommendation ot the Treasurer and the Assessor, Commissioner Brown moved to approve the refund of $28.33 to ITT Rayonier, Inc. Commissioner Pitts seconded the motion. Unanimous. Jay Barschdorf, IFMS re; IBM Computer: Mr. Barschdorf of IFMS intormed the Board that he has hear UtE_eCounty will be putting in a new IBM computer system and wanted to let the Board know that he would be available for consulting work on that system. He also addressed the problems that may arise on the present NCR system during the end of the year processing, since the IBM system isn't scheduled for delivery until next year. He explained that while doing the changes that were required during the year, the year end programs were not changed at the same time, since other matters had priority. It was known that for the year end programs to run properly these changes would have to be made at some point. An est- imated $5,000 worth of work would be required to make these changes for the year end programs to run correctly. After discussion with Fran Hansen, Treasurer, and Elaine Arey, Data Processing, it was decided to try to run the year end work without changing the programs, just to get the reports even if they are not correct, since the bookkeeper uses hand reports to do the annual reDort. If an emergency should arise, the Board directed Elaine Arey to try to resolve it by phone with Mr. Barschdorf. If the problem cannot be resolved by phone then she is to advise the Board before any further action is taken. Jay Barschdorf's current contract expires December 31, 1983. He urged the Board to consider signing another agreement with him for services on a "Request" basis. The Board advised Mr. Barschdorf that they would consider a new agreement with him at a later date. Margaret Merridith re; Shine Plat Drainage: Mrs. Margaret Merridith and Mr. BoeeC, property owners in Shine, met with the Board to discuss the Shine plat drainage problems. The culvert pipe at the flood gate needs to be replaced and they would like the County to take care of this work. The Board advised Mrs. Merridith and Mr. Reed that, as they told Mr. Olsen and Mr. Raudebaugh, the County cannot use road funds to do repair work on private property. They suggested that the property owners at Shine all contribute money to have the drainage problems remedied. Mrs. Merridith asked that the County consider her request to open right of way in the 16 foot alley between Joan Road and Margaret Street for a walkway allowing access to the beach. This alley has a ditch for drainage and that would have to be relocated to accomodate the walkway. Mrs. Merridith and Mr. Reed offered to get the ease- ments that would be required to relocate the ditch. Gary Rowe, Acting Public Works Director advised that if the proper easements were granted the County could relocate the ditch which would direct the drainage away from the County road and public right of way and thus possibily help the property owners' drainage problems. The application to open right of way, submitted by Mrs. Merridith, was recommended for approval by Gary Rowe. He advised that there were seven conditions to the approval of this open right of way. After further discussion of possible remedies to the drainage problems and the uses of the 16 foot alley that was dedicated as such when the Shine Plat was approved; the Board postponed action on the application for open right of way until the easements are given by the property owners involved. 7 Minutes, Week of November 2-1, 1983 Page 5: Dr. Clifford W. Campbell re; Columbia Street maintenance: Dr. Clifford Campbell a--ddressed the Board by letter and in person about his request for the County to maintain the 800 feet abutting the west end of Columbia Street in Quilcene. Dr. Campbell contends that this portion of road, which he understands is not on the County's Road inventory, has been maintained by the County for at least the past 10 years. It is his further contention that under R.C.W. a road that has been maintained for seven years becomes a county road. Commissioner Brown explained that the Board had been given a report by the Public Works Department, that there is no written record of maintenance an that portion of Columbia. The road crews doing main- tenance on the County's portion of Columbia Street may have not stopped at the end of the county road because it was easier to continue to the end of the road and turn around. Right of ways from the property owners would be required and the road would have to be brought up to County standards before it could be put on the county Road inventory, Commissioner Pitts advised Dr. Campbell. Dr. Campbell indicated he would proceed with investigating t;1ze purpose of the easement that is on his property, obtaining the necessary right of way and bringing the road up to County standards, but he would also like the Board to check further into the maintenance done on the 800 feet of Columbia Street that is not County Road. Public Notice re; Request for Time Extension to Complete Project; Thousand Trails: it was moved bycommissioner Brown seconded by Commissioner Pitts to set the hearing date of December 13, 1983 at 3 p.m. for the request by Thousand Trails to modify certain conditions and time required to complete their project. The heaing will be in the Commissioner's Chambers. Unanimous. APPROVAL OF MINUTES: Commissioner Brown moved to approve the Minutes ot the No_ve_m_5_er7_, 1983 meeting. Chairman O'Meara seconded the motion. Unanimous. APPROVAL AND SIGNING OF THE BILLS: Each Commissioner reviewed, approved ano signed the bills trom the last half of October and the first half of November. MEETING ADJOURNED: P..M. 0 Meara, chairman B.G. Brown, Member '70nn Pitts, Member '7 L: ATTEST: v� 4 r Ine ag g / , of t! W, ierk �of the Board o