HomeMy WebLinkAboutM121283Iff, ED -312 W-591 MY. I V M 11"0 1 1 h OR M
District No. 1 Commissioner: A.M. O'Meara, Chairman
District No. 2 Commissioner: B.G. Brown, Member
District No. 3 Commissioner: John L. Pitts, Member
Clerk of the Board: Jerdine C. Bragg
Public Works Di -rector: Gary Rowe
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Week of December 12, 1983
Chairman O'Meara called the meeting to order at 10:00 a.m,
with all members in attendance.
Bid call for Propane for 1984: Commissioner Brown moved to
call for bids or Propane for 1984. The bid opening will be Tuesday
December 27, 1983 at 10:30 a.m. in the Commissioners' Chambers.Comm-
issioner Pitts seconded the motion.
Soldiers' and Sailors' Relief Fund: Commissioner Brown
made a motion to approve the application by Michael P. Ryan for $350.00.
Commissioner Pitts seconded the motion. Unanimous.
I Purchase of IBM Computer and payment plan: After reviewing
the Agreement for Purchase of an IBM machine with Gary Rowe, Commissioner
Brown moved to sign the Agreement for a total of $50,234.80 (including
sales tax) for hardware and $6,100 for one time charge on program
products (software), along with the IBM payment plan. Commissioner
Pitts seconded the motion. Unanimous.
HEARING: Intent to establish County Road; Seton Road:
Chairman O'Meara opened the hearing at 10:3U a.m. Acting Putic
Works Director, Gary Rowe, reported that the road had been brought up
to County standards and recommended that the Board accept and establish
Seton Road as a County road. No one appeared to speak for or against
this proposal. The hearing was closed by the Chairman.
Commissioner Brown moved to approve and sign Resolution No. 117-83
Order to Establish County Road -"Seton Road', Plat- of Kearney's Addition
and to add the road to the Official Jefferson County Road Log. Comm-
issioner Pitts seconded the motion. Unanimous.
Planning Department, explain—ed that Clarence Bramhall is requesting
the 10 foot wide by 300 foot alley within Block 19 of the Eisenbeis
Bay View Addition be vacated. This is located close to the existing
mini -storage just outside the Port Townsend city limits. Rachel out-
lined the findings by the Planning Department and reported that
the Planning Commisssion had voted to recommend the approval of the
vacation request.
In response to questions concerning compensation for the property
and requirements for a greenbelt, Rachel advised,that the Board of
Commissioners has the right to request compensation as stated in the
County Road Vacation Ordinance which was based on State statute,
Fn the past, compens,)-.I_Qrag a-qlv teen -_nualil- for -oa'i'-- where money
has been expended by the County. The Planning Commission w-*,-I!-')e-
discussing the topic of compensation for vacated County property and
will make it's recommendationsto the Commissioners.
,-hat
As to greenbelts, Rachel noted that when Lillian Street was vacAt6d
and a 30 foot buffer along State Highway 20 given to the County,
there was no provision made for planting the buffer zone. The Planning
Department's biggest concern in that area along Highway 20 is that
of protecting the visual integrity of the area. The Glen Cove Indus-
trial Plan will add-ress this issue in greater detail, but that area
is considered ligIt-industrial. Commercial businesses requiring
visual exposure to State Road 20 are not encouraged.
Minutes, Week of December 12, 1983
Page 2:
Mr Bramhall then advised the Board that he intends to build a nice
building on his property, that will include low profile landscaping
into the greenbelt area. He would like his building to have visual ex-
posure to the Highway.
After further discussion on the type of landscaping and the intention
of the greenbelt, the Chairman closed the hearing. Commissioner Brown
moved to approve the order to vacate with the condition that Mr_.
Bramhall develop, with the Planning Department's help, a screen that
is desireable to the goals of the greenbelt concept and assurance that
it will be installed in a reasonable length of time. Commissioner
Pitts seconded the motion.
Public Defender for 1984; Clallam-Jefferson Public Defender:
Per the motion made December 5, 1983, the Board signed the 1984_
contract with the Clallam-Jefferson Public Defender.
Rental VFW Hall; Alseia Bates: Commissioner Pitts moved to
approve and sign the rental agreement for the VFW Hall for Alseia Bates
for December 16, 1983 to hold a flea market. Commissioner Brown seconded
the motion. Unanimous.
Alcohol & Drug Abuse Prevention and Early Intervention
Services; Department of socialand HealthServices: Commissioner Brown
moved to approve and sign the contract with D.S.R.S. for funding the
Alcohol and Drug Abuse Prevention and Early Intervention Services contract
for 1984. Unanimous.
Underground Electric System to serve new County Jail: After
reviewing, Commissioner Brown moved to sign the easement submitted
by Puget Power for the underground electrical facilities to serve the
new County jail. Commissioner Pitts seconded the motion. Unanimous.
Setting limits for the Critical Water Supply Service Area:
Upon the recommendation ot t e Water Utility Coordinating Committee,
Commissioner Pitts moved to approve and sign Resolution No. 118-83
to Confirm and Legally Establish the Limits of the "Critical Rater
Supply Service Area' as the Whole of Jefferson County. Commissioner
Brown seconded the motion. Unanimous.
Budget transfer; Parks and Recreation Departments: Comm-
_:_ssioner Brown move to approve and sign Reso ution No. -83 Budget
Transfer, Parks and Recreation Departments. Commissioner Pitts
seconded the motion. Unanimous.
Budget transfer; District Court: Commissioner Brown seconded
Commissioner Pitts motion approve and sign Resolution No. 120-83 Budget
transfer for the District Court. Unanimous.
Hearing Notice re; Budget Extension, County Fair: The public
hearing date of -December 27, 1983 at a.m. tor t e ounty Fair
budget extension was set by the approval of Resolution No. 121-83
on the motion of Commissioner_ Brown, seconded by Commissioner Pitts.
Unanimous.
Terry Loughran, 03A re; Upcoming C.O.G. meeting: Terry
Loughran t e Director ot t e Area Agency on Ageing an Beverly Brice
from the Port Angeles office of that agency, came before the Board to
discuss the upcoming Council of Government's meeting.
The contracts for the various Senior programs, including Senior Nut-
rition, will be reviewed during that meeting and Terry felt that the Board
should be appraised of what is happening in that regard.
It has been determined that there will be less money for the Senior_
Nutrition program in Jefferson County next year for two reasons:
1) The State funding to the four_ county area (Clallam, Jefferson,
Grays Harbor and Pacific) is being cut back because the State has
determined that the area per capita contribution for the Senior
Nutrition program is too high.
Minutes, Week of December 12, 1983
Page 3:
2) During the 03A's review of the Senior Nutrition Program, it
has been determined that Clallam County has been short changed.
The following program changes are being considered by Clallam-Jefferson
Community Action Council, who contracts to administer the Senior
Nutrition Program in Jefferson County: 1) Requiring reservations at
all locations, 2) Consolidating four kitchens into two and transporting
meals to the locations without a kitchen, 3) Four day service at
some locations and 4) Charging a nominal fee for the meals.
The meeting recessed and the Board attended a meeting with
Representative Richard Fisch and Barney McClure regarding the Legisla-
tive package for the upcoming State Legislature Session and then
went to a Transit meeting. All members were present when the Board
reconvened on Tuesday December 13, 1983.
BUSINESS FROM COUNTY DEPARTMENTS:
Planning re: Resolution to approve issuance of Revenue Bonds;
12/13/83 Port Townsend Paper Company (discussion): _Uis-
cussion was held on the action that will be required
by the Board to enable Port townsend Paper -Company
to apply to the Industrial Development Corporation
of the Port of Port Townsend for the issuance of
revenue bonds. They are seeking these bonds to pro-
vide financing for the expansion of pollution control
facilities for the present mill and for the develop-
ment of new facilities in the future. David Gold-
smith outlineda proposed Resolution for the Board's
consideration.
John Raymond, Prosecuting Attorney, expressed con-
cern over the part of RCW 39.84.060 which requires
the approval of the County before the bonds can be
issued. After researching the possible future affects
of this approval, John Raymond indicated that he felt
the disclaimer in Section 2 (page 4) of the proposed
Resolution would be sufficient notice that the County's
approval of the bonding does not mean final approval
of any development,permit required from the County.
David Goldsmith and John Raymond will review the pro-
posed Resolution and improve it as necessary.
Kala Point Division #9; Amendment Request: Upon the
recommendation of the Pianning Commiss-ion and after
review of the proposal by Rachel Nathanson, Commissioner
Brown moved to approve the amendment request for
Condition #9 which would remove the requirement for
a filed easement or memorandum of understanding, since
the Park Department cannot sign such an agreement.
Commissioner Pitts seconded the motion. Unanimous.
Orme Short Plat Lot 1; Amendment request: Condition
# I on the approval of the Orme Short Plat in 1982,
provided that a singular access be provided for the
three lots. Rachel Nathanson reported that the pre-
sent owner of Lot 1, Jay Brevik, is requesting to
be allowed private access to his lot.
The planning commission, at it's last meeting, re-
viewed Mr. Brevik's request and recommended that
the Board deny the request on the basis that to
allow it would be in conflict with the requirements
of the Subdivision Ordinance. Commissioner Brown
moved to deny the request, Commissioner Pitts seconded
the motion. Unanimous.
Minutes, Week of December 12, 1983
Page 4:
Planning re: Planning Commission Response to 1984 Six Year
Road Program: Rachel Nathanson read the Ietter
trom the PI—anning Commission stating their finding
that the six year road program is consistent with
the Comprehensive Plan.
David Goldsmith added that when the six year program
is reviewed in July that,that provides the basis
for developing the annual program.
Frank Hyde Short Plat Approval (discussion):David
Goldsmith apprised the Board ot the status of the
Frank Hyde Short Plat. This plat is located off
Wildwood Road in Quilcene, which is an area deter-
mined to be "Rural" by definition of the County's
Comprehensive Plan. The density for a "Rural" area
is one unit per acre.
There are presently two, two bedroom mobile homes
on Lot 3 of this plat, which is not in compliance
with the density provision of the Comprehensive Plan.
Since the septic system is big enough to handle
four bedrooms, the Health Department Regulations are
not being violated.
Mr. Hyde and Stan Johnson, the Realtor, would like
to see this Plat approved as soon as possible so that
they can proceed with the installation of the power
and would like to resolve the question of the two
mobile homes.
After deliberating on a possible solutions suggested
by David, the Board concurred that a contract should
be written to provide for the removal of one of the
mobile homes, or the plat would not be approved.
David will draft the contract for the Board's approval
to present to Mt. Hyde.
Implementing Ordinance (discussion): The first rough
draft ot the Implementing OrdiHa_nce which will im-
plement the County's Comprehensive Plan was summarized
by David Goldsmith.
The Planning Commission will be working on this
Ordinance in the next two months.
Economic Development Council: A luncheon for all
eF—ected officials will be TFeTd Friday December 16,
1983 at the Sea Galley Restaurant by the Economic
Development Council, to bring them up to date on the
EDC's activities.
David Goldsmith urged the Board to release the funds
that were budgeted in 1983 for the EDC. The Board
advised him to have the EDC bill the County for the
budgeted amount and to submit their request for fund-
ing for 1984.
SEPA Threshold Determination; Crown Zellerbach
Maintenance Dredging: The proposed maintenance
dredging ot the area around the dock facilities at
Crown Zellerbach's Port Townsend plant was explained
by Peter Friedman, along with a review of the
Environmental checklist.
Commissioner Pitts seconded Commissioner Brown's motion
to issue a Proposed Declaration of Non -Significance.
Unanimous.
Public Works re: Audit Report on Co. Road #12 Project from the De -
12/12/83 partment ot Transportati-on: The D.U.T., in aucliting
Minutes, Week of December 12, 1983
Page 5:
Public Works re: the project on County Road #12 found discrepancies
12/12/83 in the Kaspac Corporation labor figures for traffic
control in the amount of $636.00. Gary Rowe reported
that the contractor had provided certified payrolls
for the project. Kaspac Corporation will be billed
for the discrepancy.
Rural Arterial Program Prospectae: Gary Rowe reviewed
the four .i_g est rated road projects with the Board,
for possible submission to the County Road Adminis-
tration Board for Rural Arterial funding.
He advised that the County can submit for up to
$500,000 worth of funding, with no limit on the number
of projects submitted.
Commissioner Brown moved to approve the submission
of the two highest rated projects (a portion of the
Beaver Valley Road and a portion of the Whitney Point
Road) for consideration for Rural Arterial funding.
Commissioner Pitts seconded the motion. Unanimous.
Virginia Fuller re; Hotel/Motel Tax Use: Mrs. Fuller, who
is a member ot t e C am er ot Commerce ecause s e is an interested
citizen, came before the Board to say that she is in favor of the County
using the Hotel/Motel tax for things beside tourism. She stated that
at the last Chamber meeting there was talk against using these funds
for Memorial Stadium because that was an illegal use of the funds.
She reminded the Board that the Chamber does not represent all of the
people in this area.
The Board advised her that after checking, they had determined that
using these funds for the operation of Memorial Stadium is legal and proper.
The Hotel/Motel tax is collected from the County as well as the City.
HEARING re; Extention of Time to Complete Project; Thousand
Trails: Twenty four Coyle Peninsula residents as we11 as lawyer,
i�,a r L. Shaneyfelt, and Regional Planner, George Williamson from
Thousand Trails, were in attendance when Chairman O'Meara opened the
hearing at 3:00 p.m. Tuesday December 13, 1983.
David Goldsmith, Director of Planning, outlined the requested
changes in the original 71 conditions for approval of the building
permit as follows: Condition #10) Request for an extention of the
original five year time limit for an additional five years.
Condition #43) Request to allow the sale of bottled gas and,
Condition 055) Request to change the way motorcycles, motorbikes and
mopeds are secured. He went on to explain that the 71 conditions
were put on the original permit to make sure that the concerns of the
area residents were addressed.
Chairman O'Meara then requested testimony from the proponents of these
changes.
Richard Shaneyfelt introduced Pat Harper, Chief Planner for Thousand
Trails, who explained the reasons for the requested changes. Mr. Harper
reported that Thousand Trails is now a nationwide organization with
assests worth over one million dollars and net earnings in 1982 of
eight million dollars. The average member is 512 years old and 43%
of the members are retired, while 92% are homeowners. They are requesting
the changes for the following reasons: Condition #55)At present
motorcycles, mopeds and motorbikes are stored in a shed, for that pur-
pose, when the member enters the preserve. This requires the security
guard to leave his post to help the member store the bike. In order
to allow the security guard to stay at his post, Thousand Trails is
requesting to be able to have the guard lock the bike on the RV. The
bike would stay locked to the vehicle.until the member was ready to
leave the preserve.
Minutes, Week of December 12, 1983
Page 6:
Condition #43) Since RV's use bottled gas to cook with, Thousand
Trails would like to be allowed to sell the gas on the preserve. This
would be safer, since members are required presently to drive twenty
five miles with empty gas bottles in the vehicles. The propane dis-
pensing unit would be in accordance with State standards and located
behind the Ranger Station for security purposes.
Condition #10) In the past five years, 80 units, a lodge,and rec-
reation facilities have been installed at the Hood Canal preserve.
Not all of the work as originally approved on the building permit has
been accomplished. The extention would allow time to finish this
work. Nothing new is being proposed. A law suit which was finally
resolved in August of 1982 and the closure of the Hood Canal Bridge
contributed to the work not being completed as intended, in five years.
The Chairman then invited testimony from the opponents to these changes.
Several residents voiced concern regarding the possibility of the members
with moped, motorbikes and motorcycles using them on private roads,
and generally causing a nuisance. After much discussion of the issue,
the residents in attendance indicated they saw no problem with the
change in securing the bikes, but wanted the wording of the condition
changed.
The changes in the other two conditions were acceptable to those in
attendance. Commissioner Brown reminded the residents that a public
hearing is required everytime Thousand Trails requests a change in
one of the 71 conditions. This was done so that the area residents
concerns are addressed.
The hearing was closed and Commissioner Brown moved to approve the
changes to the conditions as requested with condition 55 to read
"The member shall secure motocycles, motorbikes and similar motorized
vehicles that are brought to the site. These vehicles shall remain
secured for the duration of the members stay at the site." Commissioner;
Pitts seconded the motion and the Chairman made the vote unanimous.
Revenue Sharing Funds 1984: Chairman O'Meara signed the
Statement 6t Assurances for the Federal Revenue Sharing Funds for 1984.
Harvey Gauntlett re; Interview for membership on the Planning
Commission: Mr, aunt ett advisea advisetTie oard that Lie tias the time now
to o community service and would like to be considered for the vacant
position on the Planning Commission.
The Board advised Mr. Caunclett that they interview all applicants
and they will let him krw w Eheir decision by letter.
MEETING ADJOURNED:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
., Meaairman
B_ rown, 'Mem er
s
SEAL:( -_Jo
in_ -T. Pitts, MemDer
ATTEST:
derimine a g�,}�
Clerk of the Board