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HomeMy WebLinkAboutM122783------------------------------------------------------------------- Week of December 27, 1983 Chairman A.M. O'Meara called the meeting to order with all members in attendance at 10:00 a.m. BID OPENING; Furnishing of Petroleum Products for 1984: BIDDERS BID TOTALS Oil Hea--Port Angeles $461,5017.51 Thomas Oil Company 462,497.80 Harper Oil Company 459,666.04 The bids were then given to the Engineer for checking unit prices on individual bids. After review by the Engineer and assurance that the bids were correct, Commissioner Pitts tts moved 'to award the bid for gas to Oil Heat of Port Angeles, Inc. and the bid for diesel and heat - .ng oil to Harper Oil Company Commissioner Brown seconded the motion. Unanimous. Contract re; Juvenile Detention; Kitsap County: Commissioner Brown moved and Commissioner Pitts seconded the motion to approve and sign the contract for Detention of Juvenile Offenders with Kitsap County at the existing rate, through calendar year 1984. Unanimous. Contract re; Multi -Services Building Maintenance; Mustard Seed Building Maintenance, Jim Peters: The Board re erre the writing of this contract to the Prosecuting Attorney's office. Budget Transfers; Various County Departments: Resolution No. 127-83 was approved and signed on the motion ot U-o-mmissioner Brown, 7 seconded Fy Commissioner Pitts. This resolution allows for budget transfers for the Auditor, Election, Multi -Service Building Maintenance, Non -Departmental, Recreation and Parks Departments. VFW gall Rental; Sheppard's Academy: The Rental Agreement for th2 use ot the VFW Hall by Sheppard's --- A-c-a-demy for a dance class on January 5, 1984 was approved and signed on the motion of Commissioner Pitts, seconded by Commissioner Brown. Unanimous. BID OPENING: Furnishing of Propane for 1984: BIDDERS PRICE/Gal BID TOTALS Buckeye Gas Products $ .594 $44,550.00 Paradise Propane .65 at Quilcene $47,520.00 71' .65 at Hadlock TV .62 at Port Townsend After reviewing the two bids Commissioner Brown moved to award the bid for propane to Buckeye Gas Products of Sequim. Commissioner Pitts seconded the motion. Unanimous. Budget Transfers; Health Department: Budget transfers in the amount of $7,5-09--O(Twere approve by the passage of Resolution No. 128-83 on the motion of Commissioner Brown, seconded by Commissioner Pitts. -Unanimous. State Liquor Control Board; Applications: Commissioner Brown moved and Commissioner Pitts seconded '--he motion to approve the application of Shuff's Quality Meats in Hadlock for a Class E & F Liquor license. The Board had no objection to the renewal of the Master License for the Port Ludlow Marina Store and the Dosewallips Grocery. District No. 1 Commissioner: A.1-1. O'Meara, Chairmar District No. 2 Commissioner: B.C. Brown, Member District No. 3 Commissionex: John L. Pitts, Member Clerk of the Board: Jerdine C. Bragg Public Works ------------------------------------------------------------------- Director: Gary Rowe ------------------------------------------------------------------- Week of December 27, 1983 Chairman A.M. O'Meara called the meeting to order with all members in attendance at 10:00 a.m. BID OPENING; Furnishing of Petroleum Products for 1984: BIDDERS BID TOTALS Oil Hea--Port Angeles $461,5017.51 Thomas Oil Company 462,497.80 Harper Oil Company 459,666.04 The bids were then given to the Engineer for checking unit prices on individual bids. After review by the Engineer and assurance that the bids were correct, Commissioner Pitts tts moved 'to award the bid for gas to Oil Heat of Port Angeles, Inc. and the bid for diesel and heat - .ng oil to Harper Oil Company Commissioner Brown seconded the motion. Unanimous. Contract re; Juvenile Detention; Kitsap County: Commissioner Brown moved and Commissioner Pitts seconded the motion to approve and sign the contract for Detention of Juvenile Offenders with Kitsap County at the existing rate, through calendar year 1984. Unanimous. Contract re; Multi -Services Building Maintenance; Mustard Seed Building Maintenance, Jim Peters: The Board re erre the writing of this contract to the Prosecuting Attorney's office. Budget Transfers; Various County Departments: Resolution No. 127-83 was approved and signed on the motion ot U-o-mmissioner Brown, 7 seconded Fy Commissioner Pitts. This resolution allows for budget transfers for the Auditor, Election, Multi -Service Building Maintenance, Non -Departmental, Recreation and Parks Departments. VFW gall Rental; Sheppard's Academy: The Rental Agreement for th2 use ot the VFW Hall by Sheppard's --- A-c-a-demy for a dance class on January 5, 1984 was approved and signed on the motion of Commissioner Pitts, seconded by Commissioner Brown. Unanimous. BID OPENING: Furnishing of Propane for 1984: BIDDERS PRICE/Gal BID TOTALS Buckeye Gas Products $ .594 $44,550.00 Paradise Propane .65 at Quilcene $47,520.00 71' .65 at Hadlock TV .62 at Port Townsend After reviewing the two bids Commissioner Brown moved to award the bid for propane to Buckeye Gas Products of Sequim. Commissioner Pitts seconded the motion. Unanimous. Budget Transfers; Health Department: Budget transfers in the amount of $7,5-09--O(Twere approve by the passage of Resolution No. 128-83 on the motion of Commissioner Brown, seconded by Commissioner Pitts. -Unanimous. State Liquor Control Board; Applications: Commissioner Brown moved and Commissioner Pitts seconded '--he motion to approve the application of Shuff's Quality Meats in Hadlock for a Class E & F Liquor license. The Board had no objection to the renewal of the Master License for the Port Ludlow Marina Store and the Dosewallips Grocery. Minutes, Week of December 27, 1983 Page 2: HEARING re; Budget Extension; County Fair: Chairman O'Meara opened the hearing at a.m.. No one appeared to speak for or against the propsed budget extension. The Chairman closed the hearing. Resolution No. 129-83 was approved and signed by the motion of Commissioner Pitts. This resolution extends the County Fair Budget by the sum of $8,500 from their unencumbered fund balance. Commissioner Brown seconded the motion. Unanimous. Judge Majhan re; Changes in District Court Laws: The third draft of t.e Uourt improvement Act was described by District Court Judge Thomas Majhan. Following are highlights of the changes being proposed: 1) Establish a Dispute Resolution Center. This would be similar to Small Claims Court. Since Jefferson County does not have many small claims, this proposal will not have much impact here. 2) Establish a Judicial Administration Committee which would .among other things, allow for the preparation of judicial impact statements on the affects of proposed legislation. 3) Allow for statewide service and process in civil cases which should help keep cases out of Superior Court., 4) Allow for easier division of fines by using a straight percentage distribution. In districts where City and County use the same court,it assures that the funding will be done proportionately. The Judge recommended that the Board urge passage of this third draft of the Act to the State legislators serving this area. He also recommended that the Board tell the State legislators to urge the State Patrol to replace the breathalizer machines currently in use with the new simplified machines available. This would help in DWI trials because there would be less possibility of operator error which is one area that the defense attorneys always question. 1984 Current Expense Budget and the Annual Road Program: Commissioner Brown moved to approve the Annual Roan Program and the Current Expense budget for 1984. Commissioner Pitts seconded the motion to approve the Annual Road Program, but declined to second the rest of the motion approving the current expense budget for 1984. Commissioner Pitts said that "it is an inappropriate budget that is not going to answer or approach any of the answers to problems I fore- see down the road including 1984." He feels there are steps that could be taken to help prepare for next year's budget process and they are not included in this budget. Chairman O'Meara expressed regret at having to pass a budget with only two votes. "Any work to be done on the future has to be done during the year; it can't be done at the last minute or even the last couple of months;' Chairman O'Meara stated. Commissioner O'Meara seconded the motion to adopt the Current Expense budget of Jefferson County and Special Revenue funds, including the Federal Revenue Sharing funds and set the County Property Tax Levy for calendar_ year 1984, by approval and signing of Resolution No.130-83. Commander Hamilton, Indian Island re: Status of old Ferry Road on the ism Commander Hamilton of the Navy's Indian Is an aci ity, e_x_­p1_a_Tn__e_­d to the Board that Old Ferry Road runs across the South end of Indian Island. It was retained as County property when the Navy acquired the island in 1939. The Navy has problems with security because this road ends at the beach and Navy property can be accessed by going around the fence at low tide. It is hard for the security guards to observe that part of the island Security at '.`naval shore facilities, especially ones that handle ammunition, is being increased because of increased Minutes, Week of December 27, 1983 Page 3: terrorist activities worldwide and because of the recent incidents in Lebanon. R.C.W. 36-87.130 was cited by Commander Hamilton as giving the County the authority to vacate the road even though the Road Vacation Ordinance states that a road that goes to water can not be vacated. The Navy's Real Estate Manager in California researched this matter and felt that the Navy qualifies under this R.C.W. as a "Public Entity" to allow this vacation. The Board advised Commander Hamilton to make a formal written request to the County to vacate this road, stating the Navy's reasons. BUSINESS FROM COUNTY DEPARTMENTS: Health re: Randy Durant re; Seafarms Pacific, Inc.: The 12/27/83 Director ot Environmental HealtRR_a_nU_yDurant, out- lined the proposal of Seafarms Pacific, Inc. and pertinent correspondence between the Health Depart- ment and Gary J. Engman, President of that firm. There are several conditions on the original building permit that Seafarms Pacific, Inc. complied with, but since that time the building was destroyed by fire. Their current request is to rebuild their hatchery at Brinnon. Randy expressed concern that since there was a "For Sale" sign on the property, any potential buyer be made aware of the problems with sewage disposal and the water supply. Permits for any building on the site wouldl-ave to be coordin- ated between the Planning, Health and Building depart- ments' requirements. The Board advised Randy to inform Seafarms Pacific, Inc. by letter, that they will consider approval of a building permit for a structure of the same size for a similar purpose, to be built within a reasonable length of time. Planning re: Final Forest Hill Short Plat, No. 7-83: David 12/27/83 Goldsmith reported that this sR_ort _­p­r_a_t consists of 40 acres being divided into three lots of 1.6+ acres each and one lot of 35.2 acres. An agreement for maintenance of the Reuben Johnson Road was (see minutes of August 22, 1983) approved which addressed the concern of the engineering department for maintenance. A drainage easement was also granted. Commissioner Pitts seconded Commissioner Brown's motion to approve the Final Forest Hill Short Plat No. 7-83 upon the recommendation of the planning department. Proposed Building Code Ordinance: The proposed Jetterson County Building Code (Frdinance was re- viewed for the Board by David Goldsmith, Planning Director. He explained that this ordinance will replace the several current ordinances that cover the various aspects of the building code. After discussion of the proposed values to be used in computing the building permit and plan review fees, Commissioner Brown moved to adopt the values as recommended by the planning department and to set a public hearing for January 23, 1983 at 10:30 a.m. in the Commissioners' Chambers. The motion was seconded by Commissioner Pitts. Unanimous. 8 Minutes, Week of December 27, 1983 Page 4: Planning re: Amendment to the Seton Short Plat: Upon the recommendation of Davido smit , Planning Director, John Pitts moved to adopt and sign Resolution No. 131-83 amending the Seton Short Plat. This amendment will strike the easement reservation between lots 3 and 4 of the short plat. The reservation easement was not a condition of plat approval and the deletion of it will have no material affect on the plat. Commissioner Brown seconded the motion. Unanimous. Marshall/Williams Addition Right -of -Way Problem: The attorney for Brian Egan asked or c ari kation of the County's position on the acceptance of Mr. Egan's private road as part of the County Road system, David Goldsmith reported. After discussion of the situation and the County's position, the Board directed David to write to Mr. Egan's attorney advising him that the County would accept the road as part of the County road system if he met the conditions as agreed'to by the parties involved,at the meeting on Septem- ber 19, 1983. (see minutes). Off road signing for Volunteer Parent Program: David Goldsmith reviewed this request to put signs along the County's roadways and reported to the Board that some of the locations proposed would be in conflict with the Comprehensive Plan guidelines. He also indicated that the State Highway Signing Act would have to be complied with on some of the locations. David will contact the Volunteer Parent Program Chairman and explain the County's position. Coastal Zone Management Funds: Pete Friedman advised that the Depa-r-t-m-e-n-F--of Ecology has funds available for special projects that meet Coastal Zone Management criteria. Pete is proposing a Shoreline Lecture series aimed at answering questions for the public as well as elected officials and various Commission members on such areas as salt water marshes, streams and rivers. The D.O.E. advised him that such a series would qualify for these funds. The Board concurred that Pete should draft a proposal and apply for a $1,000 grant. Seafarms Pacific, Inc.: Pete Friedman reviewed the planning department's action in regard to the proposal by Seafarms Pacific to rebuild their facility after it was damaged by fire. He advised the Board that a letter was written September 1, 1983 stating that they would be allou�ed to rebuild to the original state as long as they met the conditions listed in that letter, part of which was meeting all of the conditions of the Shoreline permit of 1980. Minutes, Week of December 27, 1983 Page 5: Planning re: Appointment to Planning Commission: Commissioner Brown moved to appoint Harvey 6auntlett to fill the unexpired term of Dorithe Harrington on the Planning Commission. Commissioner Pitts seconded the motion. Unanimous. MEETING ADJOURNED: ATTEST: JR,bTirie C. Brdgg,,,' /-Ifterk of the Board JEFFERSON COUNTY BOARD OF CCOMMISSIONERS .M-. O'M6,ard-, Ghairman Z�& �'-d B.G. Brown, Member L. o LL. Pitts, Mem er VOIL 19