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HomeMy WebLinkAboutM092782District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: Clerk of the Board: Engineer: Week of September 27, 1982 A.M. O'Meara, Member_ B.G. Brown, Chairman Carroll M. Mercer, Member Jerdine C. Bragg Milt Sanstrom, P.E. Commissioners O'Meara and Mercer called the meeting to order at 10:00 a.m. Chairman Brown was absent due to another commitment. Approval of Minutes: Commissioner O'Meara moved to approve and sign the minutes tor the week of September 20, 1982, which were amended to include the hearing date for the proposed Health Department fee schedule revision. Hearing; Budget Appropriation, Community Services: Commis- sioner O'Meara opened the hearing on appropriating , for the Alcoholism Program for 1982. No one appeared to speak for or against. Therefore, the hearing was closed and Commissioner Mercer made a motion to approve the appropriation and sign Resolution No. 117-82. Commissioner O'Meara seconded the motion. Hearing Notice; Intent to Vacate Portion of Otto Street: On the motion by Commissioner Mercer, seconded y Commissioner Meara, Resolution No. 113-82 was approved and signed, setting a hearing on this matter for—November 8, 1982 at 11:00 a.m. Hearing; Grant for Tourism Promotion: The hearing was opened by CommissionerO'Meara, and Nora Porter, representing the Chamber of Commerce Tourism Committee, briefly reviewed their request for funding for 1982. No one appeared to speak against the grant. Commissioner O'Meara closed the hearing, then seconded the motion by Commissioner Mercer to approve the $5,000.00 grant to the Committee for tourism promotion and sign Resolution No. 118-82. Queets River Bridge Design: Prakash Limaye, of Alpha Engineers, and county engineer i t anstrom met with the Board regard- ing the engineering services for this project. Mr. Limaye reported that the preliminary work for a concrete bridge has been completed according to the agreement with the County on April 26, 1982. He then presented Supplement No. 2 to this agreement, which is for preparing final plans, specifications, and estimate. Mr. Sanstrom reported that the Federal funding agency has indicated that if steel prices are still low when this project has proceeded to the final plan and bid stage, the bridge may be changed from concrete construction to steel construction. Alpha Engineers' proposed supplement to the agreement allows for this possibility. The Federal Government has instructed the County to continue with plans for the concrete con- struction until May of 1983, at which time, if the decision is to use steel construction, Federal funding will provide eighty percent of the design modifications and the County will be responsible for twenty percent. Mr. Limaye indicated that his feeling is that concrete con- struction will be used, as he does not expect steel prices to remain low. Following additional discussion, Commissioners Mercer and O'Meara elected to hold the supplemental agreement for Chairman Brown's review before any action is taken. Hearing Notice; Appropriation of Funds to Repay EPA: Reso- lution No. 114-82 was approved and signed, setting a Tearing ate of Minutes, Week of September 27, 1982 Page 2 October 11, 1982 at 10:30 a.m., on the motion by Commissioner Mercer, seconded by Commissioner O'Meara. This appropriation, if approved, will be used to reimburse the Environmental Protection Agency for funds which were advanced for consulting engineering services for the Cape George Sewer System study and later determined to be ineligible. Franchise Application; Bridgehaven Community Club Association: The Board received this application for construction, operation an maintenance of a community water system and a request to waive the application fee, since the system is already in place. The fee cannot be waived, since processing costs will be incurred. The Association will be so notified, and the application process will be implemented. Liquor License Transfer Application; Half -Way House: This application regarding a restaurant in Brinnon was approved by motion of Commissioner Mercer, seconded by Commissioner O'Meara. The meeting was recessed. When it reconvened on Tuesday, September 28, 1982, Commissioner Mercer and O'Meara were again present. Chairman Brown was absent. Community Development Block Grant Application: On the motion by ommissioner Mercer, seconded y Commissioner O'Meara, Res- olution No. 115-82 was approved and signed stating that certain requirementsoF_tHe application have or will be met and declaring submission of the grant application for renovation of the VFW Hall. Order of Vacation; Portion of Dickey Street and Certain Lots: As execution ot the motion passed on September 13, 1982, eso ution No. 116-82 was signed vacating a portion of Dickey Street and lots in Trams End Homesites Second Addition. VFW Hall Agreement; Terry Mays: Use of the premises for karate classes was approved and the agreement signed following a motion by Commissioner O'Meara which Commissioner Mercer seconded. Upper Hoh River Road Consulting Engineer Fees: Assistant Public Works Director Glenn Bagley and JackWrig t, consulting engineer, met with the Board. The engineering is complete and Mr. Wright has submitted his bill, which includes $14,000.00 additional costs not approved in the agreement or the extension of that agreement. Mr. Wright cited the following factors as contributing to the additional charges: 1)He under -estimated, as he had not done exactly this type of job before. 2)He furnished control for the entire job and tied into geodetic survey points, which will assist in road building and surveys of private land, and he explained exactly what this meant in terms of actual survey work and time and effort involved. 3)When DNR surveys were complete, the two surveys were coordinated. 4)Final maps were prepared to include more field information than is customary, but which will be beneficial in the future. Mr. Wright acknowledged that he should have obtained authorization for the additional costs before they were incurred. Commissioner O'Meara reminded Mr. Wright that the Board questioned whether his bid was too low at the time it was submitted, and that he had assured them at that time that the amount bid would cover the work specified. The Board indicated that the work provided for the additional $14,000.00 was actually specified to be completed as part of the original contract price, determined by bid, and that since there was no prior authorization for payment of additional costs, the County cannot legally pay this amount over the contract price. Liquor License Application; Harbormaster Restaurant: In response to a telephone request, Commissioners Mercer and O'Meara signed a letter to the Liquor Control Board approving a special occasion license for the Dignataries Bridge Opening Luncheon at the Beach Club. On September 29, 1982, Chairman Brown returned, reviewed the business conducted in his absence, and, concurring with actions taken, signed related documents. LVT n2164 minutes, Week of September 27, 1982 Page 3 BUSINESS FROM CONTY DEPARTMENTS: Central IFMS Implementation: John Achey met with the Board to Services re: discuss etters reports received from NCR and Omega 9/27/82 Systems. According to Omega Systems' report, new and revised programs recently received are generally good, and problems have been identified for resolution. How- ever, Mr. Achey's major concern is the annual and monthly report programs which are not complete. If these programs are not implemented soon, it will be quite costly to prepare the reports by buying time and/ or hiring additional staff. Following further discus- sion, Commissioners Mercer and O'Meara signed a letter to NCR stating their concern and asking for a commitment as to when the reporting programs can be implemented. Planning re: SMSDP #14-81, Revision: Peter Friedman explained this 9/27/82 request by Richard SE-o-rkan to amend one of the conditions of the original permit to allow installation of two culverts "piggy -back" fashion rather than at opposite ends of the marsh. The Planning staff feels this would actually enhance the intended results of placing culverts, and based on their recommendation, Commissioner Mercer moved to approve the revision permitting installation of culverts "piggy -back". Commissioner O'Meara seconded. Marine Sanctuary Site Evaluation Act: David Goldsmith reported that this program has no regulatory mechanism, and consists of the Fish and Wildlife Service reviewing the coastal areas of the United States to identify those areas with significant natural resources and educate the public to the value. Areas in close proximity which have been so identified include the San Juan, Pro- tection, Indian and Marrowstone Islands. Clallam County Commissioners have contacted Jefferson County Commissioners and Planning Director to express concern that this program may limit use of identified sanctuary areas, but it is Mr. Goldsmith's understanding that this is not the case. Treasurer re: Computer Maintenance/Enhancement Request: A change to 9/27/82 the TAX 15 program and all other programs using TAX 15 was approved by Commissioners Mercer and O'Meara. APPROVED: Brown, airman 1 *'M. U e ra, ember " aG rrollM.Mercer; Membeer - ATTEST: e ine U. Bragg, q<rU o t e Boar �ir- 21G5 VOL 8