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HomeMy WebLinkAboutM120682District No. 1 Commissioner District No. 2 Commissioner District No. 3 Commissioner Clerk of the Board: Engineer: A.M. O'Meara, Member B.G. Brown, Chairman Carroll M. Mercer, Member Jerdine C. Bragg Milt Sanstrom, P.E. ---------------------- ----------------------------------------------- Week of December 6, 1982 Commissioners Mercer and O'Meara were present when Chairman Brown called the.meeting to order at 10:00 a.m. Hearing; Franchise Application, Helen Dent: Chairman Brown opened the hearing on this application tor a non-exclusive franchise to install and maintain water lines for domestic water in County rights-of-way within the Plat of Rondelay Meadows. Mrs. Dent was pre- sent. Gary Rowe, Public Works, in discussion with Mrs. Dent and the Board, clarified that this franchise for a domestic water system should be processed separately from the franchise application made by Mrs. Dent on behalf of Sunshine Acres, Inc., as different water supplies and pipes are involved. He then recommended that the franchise be granted. Peter Friedman, Planning Department, reported that this fran- chise is consistent with the Comprehensive Plan and made a recommenda- tion for approval. After asking for, but not receiving, any further comment, Chairman Brown closed the hearing. Commissioner O'Meara moved to approve the non-exclusive franchise and to sign Resolution No. 149-82. Commissioner Mercer seconded the motion. Unanimous. Hearing; Franchise Application, Sunshine Acres, Inc.: This hearing regarding installation and maintenance oT a water transfer pipeline was opened by Chairman Brown. Gary Rowe stated the Public Works Department recommendation for approval. Peter Friedman gave the Planning Department's recommendation for approval, but questioned whether an easement should be made where this already existing water- line leaves the County right-of-way and crosses private property. Mrs. Dent stated that this is in Clallam County and that an easement exists. Following some further discussion, Chairman Brown closed the hearing. Commissioner O'Meara seconded the motion by Commissioner Mercer to approve the non-exclusive franchise and sign Resolution No. 150-82. Unanimous. Bids for Steel Building at Landfill: Glenn Bagley reported that the Department ot Ecology rejected of the low bids received at the bid opening on November 23, 1982. The construction of the building is being funded by a grant from DOE, and DOE felt the bids were too high and that the two lowest bids were irregular, in that the addendum was not submitted with either bid. A representative from Poulsbo Aluminum, one of the two low bidders, appeared to discuss the contention that the bid was irregular, explaining his understanding of the bid form and the resultant discrepancies in his figures for individual components of the project and the total bid. However, even if bid irregularities are reconciled, the low bids were considerably higher than the amount of the grant, and if a contract is awarded on one of these two bids, the County will have to subsidize the difference. The Board will con- fer with the State to determine what options are open to the County regarding this bid. Hearing; Franchise Application, Bridgehaven Community Club: Chairman Brown opened this hearing regarding a community water system which is already in place, and Gary Rowe,.Public Works, explained that, without maps of the system, it is impossible to determine exactly which rights-of-way will be included in the franchise. The names of Minutes, Week of December 6, 1982 Page 2 streets specified in the application were not on the recorded plat. Commissioner O'Meara's motion to continue the hearing to January 10, 1983 at 11:00 a.m., pending receipt of maps of the water system, was seconded by Commissioner Mercer and unanimously passed. Mr. Rowe will contact the applicant regarding the maps and the continuance. Hearing; Budget Allocation, Peninsula Tourism Council: Brent Shirley, representing the ounce , was present when Chairman Brown opened the hearing. No one appeared to speak for or against the allo- cation, and the hearing was closed. Following the motion by Commis- sioner O'Meara, seconded by Commissioner Mercer and unanimously passed, Resolution No. 151-82 was approved and signed, allocating $3,000.00 of the County Hotel Hotel Tax revenues to the Council for the calendar year 1982. Bid Call; Petroleum Products for 1983: On the motion by Commissioner Mercer, seconded y ommissi.oner Meara, this bid call was approved and signed. Bids will be opened on December 20, 1982 at 10:00 a.m. Approval of Minutes: Commissioner Mercer moved to approve and sign the minutes tor the week of November 22, 1982. Commissioner O'Meara seconded. Unanimous. District Court Services and Costs to the City: A.C. Grady, Tom Majhan, Jesse Minks, Glenn Abraham an ran Hansen were present to discuss services, procedures and costs involved in the District Court processing of citations issued by the City of Port Townsend. There was discussion regarding the fact that court costs assessed those cited by the County are $4.00, as mandated by the State, while court costs assessed those cited by the City are higher, as set by the City. Mr. Grady suggested that the charge to the City for service should be increased to 30 percent of the cost of operating the court, since 30 percent of the citations processed are issued by the City. This would mean an increase to $31,000.00 per year the City would pay the County. With this arrangement, both the City and the County would break even. No income will be realized by either City or County. Mr. Abraham will make the proposal to the City Council and report back to the Board. Hearing Notices; Ordinance Amendments, Health Department: By motion of CommissionerO'Meara, seconded y Commissioner Mercer, three hearing notices were signed, setting a hearing date of December 20, 1982 at 11:00 a.m. regarding amendments to Ordinance No. 2-77 and No. 6-82, Health Department Rules, Regulations and Fees per- taining to septic system permits. Increased Construction Estimates for New Jail Facility: Architect David Johnston, Sheriff Lee Smith and Project Manager alph Hall reported to the Board regarding the new construction estimate prepared in November, 1982. The new estimate is $220,000.00 'nigher than the funding allocated by the State. Mr. Johnston explained where the increases occurred, and stated that he had gone over the plans, making changes to less costly alternates where possible. Those present reviewed the letter from the State Jail Commission stating that approval to proceed to bid will not be granted until a 100 percent construction document review has been conducted and only then providing that project estimates do not exceed available State funding or that the County formally assumes responsibility for any additional cost. There was lengthy discussion of the situation, following which the Board in- structed Mr. Smith and Mr. Johnston to prepare a letter to the State Jail Commission, for the Board's signatures, justifying the higher estimate and requesting additional funding. Approval/Signing of Bills: Each of the Commissioners re- viewed and signed November bills tor payment in December. The meeting was recessed until Tuesday, December 7, 1982. All members were present to conduct final review of the 1983 budget. These reviews continued on Wednesday, December 8, 1982, Thursday, VOLam t Minutes, Week of December 6, 1982 Page 3 December 9, 1982, and Friday, December 10, 1982. VFW Hall Rental Agreement; People's Guild: On December 8, the agreement for use ot the building on Dec -e -m -5 -e -r -TI and 12, 1982 was approved and signed after Commissioner Mercer seconded Commissioner O'Meara's motion. Unanimous. Grant Contract Amendement; Recycling Building: Chairman Brown signed a contract amendment extending the comp -Te -tion date for this project funded by the Department of Ecology Grant #x393111002 on December 9, 1982, following the motion by Commissioner Mercer, seconded by Commissioner O'Meara. Unanimous. Adoption of Budget for 1983: On December 10, 1982, Resolution No. 152-82, adopting the 1983 Curi�e_nt Expense Budget and Special Revenue Funds, including Revenue Sharing Funds, and the County Road Construction Program 1983 and the County Property Tax Levy was approved and signed on the motion by Commissioner Mercer, seconded by Commissioner O'Meara. Unanimous. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: SEPA Threshold Determination: Peter Friedman reviewed 12/6/82 the checklist or this application by John R. Hansen, Inc. to add 48 commerical marina slips to the project under way at the "Old Alcohol Factory", for which they previ- ously obtained a Shorelines Management Substantial Devel- opment Permit. Chairman Brown signed the Proposed Dec- laration of Non -Significance on the motion by Commissioner Mercer, seconded by Commissioner O'Meara. Shoreline Master Program Update: Mr. Friedman reported that the Shorelines Commission will, on December 7, 1982, formulate their final recommendation to the Board re- garding revisions to the Program. Therefore, the Board set their public hearing on this matter for December 20 at 2:00 p.m. The Planning Department will advertise. 12/9/82 Shoreline Master Program Hearing: After further dis- cussion, CommzssionerO'Meara moved to postpone the public hearing on this matter indefinitely in order to allow the Planning Commission adequate time to prepare a recommend- ation. Commissioner Mercer seconded. Unanimous. Public Access Road to Little Quilcene River Dike: Following dis- Works re: cussion with Milt Sanstrom, Commissioner Mercer made a 12/9/82 motion to direct Mr. Sanstrom to write a letter to Herb Nylund stating that the County will construct an access road to the dike on the north side of the river with the understanding that Mr. Nylund will then close the breach in the dike, thereby protecting the East Quilcene Road from further flooding. Commissioner O'Meara seconded. Unanimous. APPROVED: . .----� ti Brown, Chairman . '0'h ara, Member �1'�f f arro Nl.�ercer, ember ATTEST: / Je;i��3ine C. Bragg,'�i1mac. of the Boar