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HomeMy WebLinkAboutM121382District No. 1 Commissioner District No. 2 Commissioner District No. 3 Commissioner Clerk of the Board: Engineer: A.M. O'Meara, Member B.G. Brown, Chairman Carroll M. Mercer, Member Jerdine C. Bragg Milt Sanstrom, P.E. Week of December 13, 1982 Chairman Brown called the meeting to order at 10:00 a.m. All members were present. Bid Award; Steel Building at Landfill: No award wil'I be made until a response is received irom the Department of Ecology. A notice was sent to all those submitting bids on November 23, 1982 stating that an award is still pending. Flooding of Bergeson Property in Quilcene: Mike Bergeson complained again about flooding ot his property. He' asserts that the enlargement of the ditches by the County has made the problem worse, but when questioned, agreed that the ditch enlargement had helped but not completely cured the problem. The Board reiterated their state- ments to Mr. Bergeson at previous meetings. Flooding Along Fremont Street, Quilcene: Willard Brown pre- sented his plan, formuiated tollowing his meeting with the Commissioners, for ditching along two sides of his property and installing a dike on a third side. He requested that the County dig a ditch on the fourth side, along the street, and move the culvert. The Board will checlk with the County Engineer before responding to Mr. Brown's request. Approval of Minutes: Commissioner Mercer moved to approve and sign the minutes for the week of December 6, 1982. Commissioner O'Meara seconded. Unanimous. Bid Award; Fence at Irondale Park: On the motion by Commis- sioner O'Meara, seconded by Commissioner Tvif-e—rcer and unanimously passed, the bid submitted by McBride Fence Co. for $6,935.50 for labor and materials was accepted. A contract will be prepared. Agreement; Reimbursable Work, National Park Service: This agreement or snow removaI, road sanding and storm dam_a_g_e_­w_o_r_R in the Olympic National Park to be performed by the County upon request, was approved and signed per motion by Commissioner Mercer, seconded by Commissioner O'Meara. Unanimous. Contract Amendment; Alcoholism/Drug Abuse Programs: An amendment to contract #1100 -BGG -32931(l) with tl�e Department of Social and Health Services was signed by Chairman Brown following the motion by Commissioner O'Meara, seconded by Commissioner Mercer. Unanimous. This amendment increased the amount of award for each program, as well as extending the period of the contract an additional six months. Imposition of Sales and Use Tax: Commissioner Mercer sec- onded Commissioner O'Meara's motion to approve and sign an order imposing a five -tenths (5/10) of one (1) percent sales and use tax on all -.axable events in Jefferson County, effective January 1, 19833, thereby implementing Resolution No. 87-82. Unanimous. Budget Transfers: Commissioner Mercer made a motion to VOL 62754 :xtes, Week of December 13, 1982 .ge 2 approve transfers for Juvenile Probation, the Assessor, District Court, Non -Departmental, and the Prosecuting Attorney. Commissioner O'Meara seconded. Unanimous. Transfers were authorized by the signing of Resolution No. 153-82, Resolution No. 154-82, and Resolution No. 155-82. Order of Vacation; Portion of Ninth Street, Alley and Lot Line in Junction ity P at: Commissioner Mercer's motion to sign Resolution No. - , imp ementing the Board's motion at the close of the hearing on November 22, 1982, was seconded by Commissioner O'Meara. Unanimous. Roadside Vegetation Control: Tom Jay, Mike Ewing, and Andy Palmer met witft t e Board and Cart-e-r--Breskin, Public Works Department, to discuss the County's control program. In 1978, due to considerable public pressure, a moratorium on herbicide use was initiated and a five-year test program using manual/mechanical control was instituted. The program is being reassessed in light of economic factors. Dis- cussion was lengthy, regarding a number of aspects summarized below. Ms. Breskin reported that herbicide spraying costs less than half manual control, with mechanical control falling in between. Chairman Brown stated that money for vegetation control comes from the general road maintenance budget. How much can be used for vegetation control depends on what other maintenance demands are made. In a year when snow removal expenses are heavy, for instance, more maintenance funds are used for snow removal, decreasing funds available for vegetation control. Mr. Jay suggested that a separate budget be established for the control program, and also mentioned the possibility of a special levy to fund the control program. It was noted that the 1983 budget contains a line item for professional services of $5,000.00, and Ms. Breskin questioned how this money was intended to be used. Chairman Brown responded that it could be used to develop a vegetation manage- ment program or to actually perform management work. Mr. Jay stated that recent reports indicate that weeds become resistant to herbicides after a five to ten year period and continue to prolif- erate in spite of spraying, while manual control combined with hydro - seeding wipes out weeds over a five to ten year period, requiring less maintenance after that time. He contended that, while herbicide spraying would be less costly initially, over the long term it would actually cost more than a manual program. There was extensive dis- cussion regarding specific roads, various conditions which would affect the type and extent of management needed, and the fact that some areas might reasonably be sprayed while others would be maintained better by manual control. Ms. Breskin's recommendations for achieving an effective program and remaining responsive to the public mandate against herbicide use involved development of a comprehensive, efficient maintenance pro- gram which would encompass the following points: 1)Evaluation of all County roads for the type and extent of vegetation management needed, followed by a prioritization of maintenance projects. 2)Development of performance standards. 3)Follow-up and inspection of work performed to see that standards were met and to determine the effectiveness of the maintenance. 4)Accurate, consistent reporting by employees of location and mileage for work performed. 5)Coordination of each faction involved in vegetation management control. She noted that, although such a program would effective, it would require additional staff to develop, implement and supervise. Mr. Jay suggested that the citizen advisory committee be re-established with the intent that the committee would, in essence, provide the additional manpower needed by working with the County staff and assuming responsibility for investigation, for preparing a proposed comprehensive maintenance program, and for follow-up and monitoring once a program is implemented. The Board agreed that this would be agreeable to the County and encouraged Mr. Jay to organize such a committee and make recommendations to the Board by the end of VDD ;r0_ 0 Z f _aces, Week of December 13, 1982 age 3 February, 1983, when vegetation control should be started again. Marine Sanctuary Program: Glenn Crandall, Dallas Miner and Wayne Savage met with the BoarE to review this Department of Ecology program. Mr. Miner reported that scientific teams are being formed in each area where suggested sites are located. These teams will evaluate sites and make recommendations to the Program directors. In February, 1983, the proposed sites will be published in the Federal Register, with final selections being made in March, 1983. Tt takes eig teen to twenty-four months for the designation process. Mr. Miner gave the criteria for selection and details of the process leading to des- ignation of a marine sanctuary. In response to Commissioner O'Meara's question, Mr. Miner stated that a marine sanctuary extends from the tide line out, and therefore the Department would have no jurisdiction over such activities as hunting in the area. Land masses are not included in the sanctuary. Union Oil Excise Tax Exemption: With the Board's approval, Chairman Brown completed and signed the blanket exemption certificate for Federal excise tax to be returned to Union Oil Company. Budget Transfers, Auditor and Elections: Commissioner Mercer seconded ommissioner O'Meara's motion to approve and sign Resolution No. 157-82 authorizing transfers in these two budgets. Unanimous. Soldiers' and Sailors' Relief Fund Application: William Nielsen's application for $25.00 was approved and signed on the motion by Commissioner Mercer, seconded by Commissioner O'Meara and unanimously passed. Liquor License Application; Trail's End Tavern: On a rec- omendation by the Health Department, the Board elect -e- to delay action to approve this application and notify the Liquor Control Board that the license should not be issued until Health Department requirements for the premises have been met. Chairman Brown rec-essed the meeting. All members were pre- sent when the meeting reconvened on Tuesday, December 14, 1982. Emergency Flood Control, Dosewallips River: A letter to the Corps ot Engineers reiterating the urgent nee or a flood control project was signed by Chairman Brown on the motion by Commissioner Mercer, seconded by Commissioner O'Meara. Bayshore Enterprises Job Training Program: Pat Slevin and Gabriel McCormick reported one orts to secure Jo s in the community for their clients. Cleaning constracts with the Employment Security Office and the Sea Galley Restaurant are in effect. They proposed a contract with the County to clean the Multi -Services Building. Jani- torial service is now done by Peninsula Building Maintenance. The Board stated their concern about taking business away from private enterprise to give it to a non-profit organization. Mr. Slevin countered with the point that Bayshore clients are, by virtue of their disabilities, entitled to $266.00 per month in Supplemental Social Security. Income earned by clients is deducted from the amount of supplement received. In October, 1982, Bayshore clients employed within the workshop earned $105.00 each. Those employed in the com- munity earned $250.00 each. The economic advantage of community employment is evident. The Board acknowledged the advantages of the OJT program in economic and self-esteem terms. Mr. Slevin noted that the Bayshore proposal for the Multi -Services Building cleaning would only be feasible for the County if they can do it for a competitive price. He further noted that the RCW does give a sheltered workshop a slight advantage, if the contract goes out for bid, in that a sheltered workshop can negotiate the price after bids are received, lowering their bid to match the low bid if they so desire. He also reported that such a contract can be awarded ' L rYr2756 'Utes Week of December 13, 1982 age 4 to a sheltered workshop without a bid process, according to the RCW. The Board will give the proposal further consideration and communicate with Mr. Slevin and Mr. McCormick. The meeting was recessed until Wednesday, December 15, 1982. All members attended the Health Board meeting, then conducted regular business. BUSINESS FROM COUNTY DEPARTMENTS: Assessor re: Maintenance/Enhancement Request: This request asking 12/15/82 toy a solution to a problem in computer program TAX 10 was approved and signed following a motion by Commis- sioner Mercer, seconded by Commissioner O'Meara. Unanimous. Planning re: Final Short Plat #S22-76, Bleeker: Rachel Nathanson 12/13/82 presented this map tor approval and signing. She clarified that the 50 foot road width variance, granted in February, 1977, is legally still in force, since the same application was reinitiated without change. Com- missioner Mercer moved for the Chairman to sign the map. Commissioner O'Meara seconded the motion. Unanimous. Final Short Plat #S25-81; Giles: A brief review of the short plat by Rachel Nathanson was followed by a motion by Commissioner O'Meara for the Chairman to sign the map. Commissioner Mercer seconded. Unanimous. Final Short Plat #S17-82; Patch's: Following a brief review by Ms. Nathanson, and on t.e motion by Commissioner Mercer, seconded by Commissioner O'Meara, Chairman Brown signed the map. Unanimous. Final Short Plat #S10-82; Steburg: This map, presented y Ms. Nathanson, was signed y t e Chairman per motion by Commissioner O'Meara, seconded by Commissioner Mercer. Unanimous. 12/14/82 SEPA Threshold Determination: Ms. Nathanson reviewed the checklist or the proposal by Ruth Amdal to place a modular display home at SR104 and Teal Lake Road. On the motion by Commissioner Mercer, seconded by Commis- sioner O'Meara, Chairman Brown signed the Proposed Declaration of Non -Significance. SEPA Threshold Determination: The proposal and checklist or the up ate o t e ore ine Management Master Program was presented by Peter Friedman. Commissioner Mercer seconded Commissioner O'Meara's motion for the Chairman to sign the Proposed Declaration of Non -Significance. Unanimous. Shoreline Commission Position: Mr. Friedman noted that Ed Richey had su mitte is resignation from this Com- mission and stated that the position will be advertised for a month before an appointment is made. John Illman's letter of interest in serving on the Commission was given to Mr. Friedman. Printing Services for County: David Goldsmith reported that he has been approac e y several printers interested in a contract to print stationary, forms, etc. The Planning Department has a printing machine and does some of the printing for the County, but Mr. Goldsmith suggested that it might be less expensive to send all the printing out. A request for information regarding printing needs has been sent to each department and he will report the results to the Board. >k of December 13, 1982 Request for Changes in Variance Procedures: A letter rom the Marrowstone Pian Commission requesting that adjacent property owners be notified whenever an application for a variance to the Shoreline Master Program or Health Department requirements is made was referred to Mr. Goldsmith for response regarding the Shoreline Program procedures. The matter will also be considered at the Health Board meeting. Stolen Typewriter: Mr. Goldsmith presented a report on t e circumstances of the theft while the typewriter was on loan to David Stalheim, who was completing a project for the Planning Department. An agreement for Mr. Stalheim to reimburse the County $375.00 was also sub- mitted. Public Repayment of Loan to Solid Waste Fund: Chairman Brown Works re: signed a memorandum to the Treasurer instructing her to 12/14/82 transfer $80,000.00 from the Solid Waste fund to the County Road fund as authorized by Resolution No. 90-82 and the terms of the loan. 12/15/82 "Hold Harmless" Agreement, Frank Hart: Milt Sanstrom was instructed to respon to a etter from Mr. Hart's attorney with a request that he submit an agreement for the Board's and the Prosecuting Attorney's consideration. DOT Proposed Property Trade: Mr. Sanstrom was instructed Eo write the Department or Transportation requesting a delay in this trade of property at SR104 and the South Point Road until the County has completed a study of the local transit -Greyhound connections to determine whether this piece of property might be useful to the County in improving the service. Treasurer re: Petitions for Property Tax Refunds: Five petitions were 12/13/82 reviewed y the Board, toliowing w ich Commissioner Mercer made the motion to approve each petition for pay- ment and Commissioner O'Meara seconded. Unanimous. Refunds were authorized as follows: Bud U1in Logging, $6,193.38 and $5,134.65 plus interest; United Telephone Company, $630.09; Key City Players Inc., $99.21; North American Car Corp., $187.14. APPROVED: ATTEST: i e ' ine`Bragg, C'��or the oar YJ _ 1 B r�n_" airman Meara, Member 47i ori a� rroii M. Mercer; Member 5 2758