HomeMy WebLinkAbout101016_ca07615 Sheridan Street
Port Townsend, WA 98368
www.JeffersonCountyPublicHealth.org
Consent Agenda
July 25, 2016
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Vicki Kirkpatrick, Director
DATE: 10 1 ) 0) 2z (t'
SUBJECT: Agenda Item — Amendment -1 Interlocal Agreement Jefferson
Healthcare (JHC), Community Improvement Plan Coordinator (CHIP);
September 1, 2016 — December 31, 2016 $10,000.00
STATEMENT OF ISSUE:
Jefferson County Public Health requests Board approval of the Amendment -1 Interlocal Agreement Jefferson
Healthcare, Community Improvement Plan Coordinator; September 1, 2016 — December 31, 2016;
$10,000.00
ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S:
The Interlocal agreement between Jefferson Healthcare and Jefferson County Public Health (JCPH) provides
for one qualified Community Improvement Plan Coordinator, with health education and community based
coordination experience and education to deliver coordination to manage the process of four CHIP groups.
Tasks include attending meetings, supporting volunteer coordinators and facilitators, liaison to steering
group and JHC JCPH management. Amendmet-1: Jefferson Healthcare will provide up to 210 hours of
compensation to CHIP Coordinator not to exceed $10,000. Reimbursement rates are based on the JCPH
employee's current rate of compensation, plus a proportionate share of benefits and covered employee
expenses incurred by JCPH. Jefferson County Public Health will provide match of an additional 210 hours of
compensation for services provided by the CHIP Coordinator.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This Amendment -1 to Interlocal Agreement is budget neutral and represents $10,000 dollars in employee
compensation to be paid by Jefferson Healthcare.
RECOMMENDATION:
JCPH management request approval of the Amendment -1 Interlocal Agreement Jefferson Healthcare,
Community Improvement Plan Coordinator; September 1, 2016 — December 31, 2016; $10,000
REV EWE Y_ :
Ph'�orley, C un Administratn.-
Community Health
Developmental Disabilities
360-385-9400
360-385-9401 (f)
Date
Always working for a safer and healthier community
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487
Interlocal Agreement Amendment #1
Between
Jefferson Healthcare
And
Jefferson County Public Health
CHIP
WHEREAS, Jefferson Healthcare (JHC) and Jefferson County (County) entered into an agreement on
September 1, 2015 for one Community Health Improvement Plan Coordinator in mutual engagement of
program goals and objectives.
WHEREAS, the agreement expires August 31, 2016.
WHEREAS, the parties desire to amend the terms of that agreement.
IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS:
1. S c.tioii 2 l'enn: The Agreement will terminate December 31, 2016
2. Section 4.iy�sation Letter A: Between September 1, 2016 and December 31, 2016,
payment for services provided by the Community Health Improvement Plan Coordinator
shall not exceed $10,000.00.
3. 5cczc N 4 Con
u?�qn L�c.tter 13: The County will provide services between September
1, 2016 and December 31, 2016 at the Community Health Improvement Plan Coordinator's
current hourly rate $47.62, not to exceed a total of 210 hours.
4. All other terms and conditions of the agreement will remain the same.
Dated this day of 12016
By:
Kathleen Kler, Chair
Jefferson Board of County Commissioners
By:
Mike G ICII ,CEO
Jefferson Healthcare
Between
JEFFERSON COUNTY
And
Di M.
This Agreement, hereinafter referred to as the "Agreement", is entered into between Jefferson
County, a municipal corporation, hereinafter referred to as the "County", and Jefferson
Healthcare, hereinafter referred to as the "Hospital", in consideration of the mutual benefits,
terms, and conditions hereinafter specified.
Section 1. Purpose
The County, on behalf of Jefferson County Public Health, through this
Agreement, will contract with the Hospital to provide one Community Health
Improvement Plan Coordinator.
Section 2, Term
This Agreement shall commence on September 1, 2015, and will terminate on
August 31, 2016, unless both parties agree to extension or early termination.
Section 3. The Hospital and Jefferson County Public Health are mutually engaged in
program goals and objectives
Scope or worl
A. The County agrees to employ a qualified Community Health Improvement Plan (CHIP)
coordinator with health education and community based coordination experience and
education. The role of this person is to manage the process of the four CHIP groups to
move to clear community goals and action steps.
B. Tasks include attend meetings, support volunteer coordinators and facilitators, liaison to
the larger data steering group and JHC and JCPII management, Maintain the coordination
between groups, post information on the web and be a contact for Community members
with questions, comments or ideas. Work with JHC administrative assistants, JHC/JCPH
staff to post work progress on the web pages, manage invitation list to ensure rounded
community participation.
C. The Hospital agrees to provide compensation for up to 10 hours of work per week to be
performed by the Community Health Improvement Plan Coordinator
Section 4. C01111)cnsation
The Hospital shall pay the County for completed work and for services rendered
under this Agreement as follows:
A, Payment for the services provided by the Community Health Improvement
Plan Coordinator shall not exceed $25,000 in the completion of this project
without express written amendment signed by both parties to this agreement.
In the event that expected or actual funding from any funding source is
withdrawn, reduced, or limited in any way after the effective date of this
agreement, this agreement may be renegotiated or terminated as provided
herein.
B. Pay County the actual cost of Employee's services to Hospital for Community
Health Improvement Plan Coordinator, This reimbursement rate will be based
on the Employee's current rate of compensation as a Jefferson County Public
Health employee at the time of service provided, plus a proportionate share of
benefits, and covered employee expenses incurred by JCPH. The
reimbursement rate for Employee for 2015 is currently $47.35 / hour. If the
position continues, the reimbursement rate would be readjusted in January of
each calendar year, or as needed, to reflect changes in Employee's current rate
of compensation as a Jefferson County Public Health employee. JCPH will
provide services described herein at 10 hours weekly. Additional hours
worked above the agreed upon 10 hours weekly, will be charged at the same
hourly rate.
C. Jefferson County Public Health will provide match of additional 10 hours per
week compensation for services provided by the Community Health
Improvement Plan Coordinator, doing community projects.
Section 5. Compliance with Laws
The Hospital shall faithfully observe and comply with all federal, state, and local
laws, ordinances and regulations, applicable to the services to be rendered under
this Agreement.
Section 6. Indemnification
The County shall indemnify, defend and hold harmless the Hospital, its officers,
agents and employees, from and against any and all claims, losses or liability, or
any portion thereof, including attorneys' fees and costs, arising from injury or
death to persons, including injuries, sickness, disease or death to County's own
employees, or damage to property occasioned by a negligent act, omission or
failure of the County.
Section 7. Insurance
The County shall obtain and keep in force during the terms of the Agreement,
policies of insurance as follows:
Worker's Compensation Insurance in an amount or amounts that are not less than
the required statutory minimum(s) as established by the State of Washington or
the state or province where the Hospital is located.
Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non -owned vehicles assigned to or
used in the performance of the work for a combined single limit of not less than
$500,000 each occurrence with the County named as an additional insured in
connection with the Hospital's performance of the contract.
General Commercial Liability Insurance in an amount not less than a single limit
of one million dollars ($1,000,000) per occurrence and an aggregate of not less
than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily
injury, including death and property damage, unless a greater amount is specified
in the contract specifications. The insurance coverage shall contain no limitations
on the scope of the protection provided and include the following minimum
coverage:
Broad Form Property Damage, with no employee exclusion;
a. Personal Injury Liability, including extended bodily injury;
b. Broad Form Contractual/Commercial Liability — including completed
operations;
c. Premises — Operations Liability (M&C),; Independent Contractors and
subcontractors; Blanket Contractual Liability.
County membership in Washington Counties Risk Pool.
Certificates of coverage as required by this section shall be delivered to the
Hospital within fifteen (15) days of execution of this agreement.
It is agreed by the parties that insurers shall have no right of recovery or
subrogation against the Hospital (including its employees and other agents and
agencies), it being the intention of the parties that the insurance policies so
affected shall protect both parties and be primary coverage for any and all losses
covered by the above described insurance. It is further agreed by the parties that
insurance companies issuing the policy or policies shall have no recourse against
the Hospital (including its employees and other agents and agencies) for payment
of any premiums or for assessments under any form of policy. it is further agreed
by the parties that any and all deductibles in the above described insurance
policies shall be assumed by and be at the sole risk of the County.
Section 8. Independence
Nothing in this agreement shall be considered to create the relationship of
employer and employee between the parties hereto. The Community Health
Improvement Plan Coordinator shall not be entitled to any benefits accorded
Hospital employees by virtue of the services provide under this agreement. The
Hospital shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to employee.
Section 9. AssilYnnients :in(] Sulbeontractin
JCPH and the Hospital will assign the services provided by the Community
Health Improvement Plan Coordinator,
A. 'I crininatiori-flor Convenictice
Either party may terminate this Agreement for convenience, including as a
result of changes in available funding, by providing at least 30 days' advance
written notice to the other party.
B. Termination for Default
In the event of a dcfihiil I, 1)y either party under this Agreelileli(, die non -
defaulting party may give written notice to the defaulting Party that it intends
to terminate this Agreement if the default is not cured within 30 days of the
date of the notice or such longer period of time as may be reasonable under
the circumstances. If the default is not cured within that time, the non -
defaulting party may then notify the defaulting party in writing that this
Agreement is terminated. In the event of such termination, the non -defaulting
party shall have all rights and remedies available to it under general law.
C. Q�eneral Ternji:vilion Pro v i s ioll
Whenever this Agreement is terminated in accordance with this Section, the
County shall be entitled to payment for actual work performed, for work
completed by the Community Health Improvement Plan Coordinator.
Section 12. Modification
This Agreement may be modified at any time by written agreement of all parties.
Section 13. IntegratLd Agrecillent
This Agreement, represents the entire between the County and the Hospital and
supersedes all prior negotiations, representations, or agreements written or oral,
between the parties. This Agreement may be amended only by written instrument
signed by both County and the Hospital.
Section 14. Notice
Whenever a notice is required or permitted to be given under this Agreement, it
shall be provided as follows:
11, to the Coun�
Jefferson County Public Health
615 Sheridan Street
Port Townsend, WA 98368
Attention: Jean Baldwin,
Director
Approved thisday of
2015
If tio Ille Contractor:
Jefferson Healthcare
834 Sheridan Street
Port Townsend, WA 98368
Attention: Mike Glenn,
Chief Executive Officer
BOARD OF COUNTY COMMISSIONERS JEFFERSON HEALTHCARE
JEFFERSON" Z'() I J NTY W.ASI-IINGTON 834'S.IE4U.DAN STREET
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David Alvarez, Chief Civil DPA