HomeMy WebLinkAbout101016_cbs01District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. SullivaD
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District No. 3 Commissioner: Kathleen Kler
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County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of September 19, 2016
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen urged the Commissioners to educate the public regarding the status of the Tri -Area
Sewer Fund;
• A citizen urged the Commissioners to endorse I735 which she stated is related to the influence of
money in politics;
• A citizen stated: 1) He attended a Jefferson County Commissioner Candidate Forum. All
candidates did well; 2) Next month there will be a forum for PUD candidates and he encouraged
everyone to attend; and 3) He is unhappy that the Presidential race is so close;
• A citizen: 1) Stated that the Quilcene Fair has the greatest little parade; and 2) Voiced his concerns
regarding the Port of Port Townsend and would like a conversation community -wide; and
• The County Treasurer gave a brief explanation regarding the Tri -Area Sewer Fund bond status.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 35-16 re: Creating a Project Designated as Olympic Discovery Trail (ODT),
Discovery Bay to Larry Scott Trail Connection, County Project No. 18059519891
2. AGREEMENT NO. DD -16-26-A-1, Amendment No. 1 re: Community Access Services;
Additional Amount of $13,041 for a Total of $19,219; Jefferson County Public Health; Concerned
Citizens
3. AGREEMENT NO. DD -16-27-A-2, Amendment No. 2 re: Community Access Services;
Additional Amount of $13,930 for a Total of $21,428.50; Jefferson County Public Health; Skookum
Contract Services
4. Payment of Jefferson County Vouchers/Warrants Dated September 12, 2016 Totaling
$1,010,903.83
APPROVAL of MINUTES: Commissioner Sullivan moved to approve the Regular
Meeting Minutes of July 18 and 25, 2016, August 1, 8 and 15, 2016, and September 6, 2016; and the
Special Meeting Minutes of August 29, 2016 as presented. Commissioner Johnson seconded the motion
which carried by a unanimous vote.
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Commissioners Meeting Minutes of September 19, 2016
DISCUSSION of Resolution re: Providing a Loan he County Road Fund (#180-
000-010) from the Jefferson County Capital Improvement Fund (#302-000-010) to Fund the Undie
Road Project. The Commissioners approved Resolution No. 24-16 on June 13, 2016, resolving to
improve Undie Road, County Road No. 15009 and authorizing a funding plan through a combination of
the County Road Fund, Payment in Lieu of Taxes (PILT) and internal borrowing. A portion of the
funding plan includes internal borrowing from the Capital Improvement Fund. Funds from the Capital
Improvement Fund may be loaned to the County Road Fund with the Board of County Commissioners'
approval. Treasurer Stacie Prada stated that approving the proposed interfund loan is the last legislative
step in the process for the Undie Road Emergency Relocation Project.
The interfund loan provides an ability to fund the Undie Road project at a lower cost than obtaining a
bond, given the reduced issuance fees and costs of a loan. It also provides the County flexibility to
consider other funding or a County bond in the future based on interest rates and County needs. The loan
provides increased interest revenue to the fund and is appropriate given the duration of the loan.
Treasurer Prada stated that she reviewed a recent bond loan for Fire District No. 5 and noted that an
interfund type of loan would save Public Works money in the first 10 years.
Treasurer Prada noted that as part of the interfund loan process, the Commissioners must give final
approval and the status of the loan must be reviewed annually at a public meeting. This is typically done
during the County's Budget process. County Administrator Philip Morley added that all County funds
and loans are reviewed during the annual budget process.
Commissioner Johnson moved to approve RESOLUTION NO. 36-16 Providing a Loan to the County
Road Fund (#180-000-010) from the Jefferson County Capital Improvement Fund (#302-000-010) to
fund the Undie Road Project.
Commissioner Johnson excused himself from the meeting at 9:43 a.m.
COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their
meeting schedules.
The meeting was recessed at 10:02 a.m. and reconvened at 10:59 a.m. with Madam Chair
Kler and Commissioner Sullivan present.
EXECUTIVE SESSION. An Executive Session was scheduled from 11:00 a.m. to
11:30 a.m. with the County Administrator, Community Development Director, Prosecuting Attorney
and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation under exemption
RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board
met in Executive Session on this topic was from 11:00 a.m. to 12:01 p.m. At the conclusion of the
Executive Session the Board resumed the regular meeting.
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Commissioners Meeting Minutes of September 19, 2016
MACT
The meeting was recessed at 12:01 p.m. and reconvened at 1:31 p.m. with Madam Chair
Kler and Commissioner Sullivan present.
COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Miscellaneous Items:
• Meeting preparation re: Quinault Indian Nation re: Kalaloch Cabins Project Application
(MLA16-0008) on September 23, 2016. Department of Community Development (DCD)
Director Patty Charnas and Associate Planner Joel Peterson briefed the Board on the upcoming
Government -to -Government meeting with the Quinault Nation.
Commissioner Johnson joined the meeting at 2:32 p.m. County Administrator Morley excused himself
from the meeting at 2:32 p.m. and stated he would be back prior to adjournment.
• Tri -Area Sewer Fund 405; Commissioner Sullivan submitted a revenue/expenditure report on
Fund 405 based on a citizen comment which stated the County had spent $16 million on that
fund. The report shows the County has spent $7.365 Million to date which has paid for a shovel -
ready project which includes design, land and permits.
• Annual Evaluation for Scott Brewer of the Hood Canal Coordinating Council (HCCC);
Commissioner Johnson to conduct the review.
• Washington State Association of Counties (WSAC) Legislative Steering Committee requested
counties to provide the name of their representative prior to 2017. Madam Chair Kler stated she
would continue to represent Jefferson County in 2017 and whoever is elected District 1
Commissioner, can take over for her in 2018. Commissioner Sullivan agreed.
• Quilcene Marina; Madam Chair Kler will urge the Port of Port Townsend to address the
Quilcene Community's concerns.
• Fort Discovery; County Administrator Morley referred their questions to DCD.
• Marbeled Murrelet; Report on Murrelet Study now available.
• Lilliwaup Station; Issues with the stream re: migrating salmon.
• Brinnon Master Planned Resort (MPR); Commissioner Sullivan has been working on bridging
communication between the proposed resort applicant and the Port Gamble S'Klallam Tribe.
Calendar Coordination:
Below is a list of the upcoming meetings and events the Commissioners and/or the County Administrator will
be attending in the near future:
• Budget Committee meeting
• State Auditor's Exit Interview re: Jefferson Transit
• Planning Commission/Comprehensive Plan Roadshow meeting in Brinnon
• Quilcene Floodplain meeting
• Solid Waste Advisory Committee meeting
• Official Celebration of the Quilcene Sports Court
• Hood Canal Coordinating Council meeting
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Commissioners Meeting Minutes of September 19, 2016
• Jefferson Transit meeting
• Marine Science Center breakfast
• Behavioral Health Organization Executive Board teleconference
• Farewell Event for Rich and Karen Ciccarone
• Joint meeting with the Board of Health and Jefferson Healthcare Board
Madam Chair Kler will be out of the office September 30, 2016 through October 3, 2016.
The meeting was recessed at 3:07 p.m. and reconvened at 3:32 p.m. with all three
Commissioners present.
Miscellaneous Items — Continued:
• 2017 General Fund Budget: County Administrator Morley provided the Board with a rough
analysis of 2017 General Fund Additional Requests and One -Time requests. Total additional
requests are $748,535 and total one-time requests are $198,011, making the total amount of
requests $946,546. He is working with Budget Consultant Anne Sears in reviewing the requests
and will be presenting this information at an upcoming Budget Committee meeting.
• Port Ludlow Timber Harvest; County Administrator Morley has been in contact with outside
legal counsel regarding the Port Ludlow Associates (PLA) mediation.
• Sherriff David Stanko issued a news release regarding the death of an inmate at the jail.
NOTICE OFADJOURNMENT: Commissioner Johnson moved to adjourn the meeting
at 4:07 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
David Sullivan, Member
Phil Johnson, Member
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