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HomeMy WebLinkAboutFinancial Operations CoordinatorJob Title: Department: REPORTS TO: FLSA Exempt (Y/N): UNION: BBP: Salary Level: Location: Approved By: Approved Date: JEFFERSON COUNTY Job Description Financial Operations Coordinator Public Health Administrative and Financial Manager NO UFCW 21 NO Grade 27 Public Health Human Resource Manager October 17, 2016 SUMMARY In addition to the duties and responsibilities assigned as Financial Specialist, this position is responsible for coordination, distribution and set up of various computerized billing and bookkeeping activities. Maintains accounting records and performs various financial and administrative support functions. Works with Administrative and Financial Manager in the development and management of financial programs, procedures and activities for the Department. Sets up work for a group or team of employees; monitors and analyzes the fiscal condition of the Department; trains other employees; answers questions and provides guidance on fiscal matters by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following as well as all of the duties of the Financial Specialist. Other duties may be assigned. Maintains fiscal records and develops reports for the Health and Human Services Department as required by State and other outside agencies. Prepares revenue and expense reports for operating section and the overall department, including quarterly and year to date projections, develops operating scenarios within the scope of the proposed or adopted budget. Develops and maintains monthly cash flow analysis. Prepares specialized grant and contract quarterly or annual data and reports. Analyzes expense and revenue reports, prepares budget projections and develops scenarios for use by Health and Human Services Management Team in assessing overall financial stability of the Department. Compiles and monitors data in conjunction with contract performance and compliance. Assists Program Managers in preparing the fiscal portions of grant application and coordinating same with grant matching requirements. Assists with new employee training in the areas of Health and Human Services policies regarding expense records, cash handling and reporting, and other specific skills necessary in the fiscal arena. Assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Studies and standardize procedures to improve efficiency of subordinates. Initiates and refine department financial policies in conjunction with the Administrative and Financial Manager. Jefferson County Public Health Job Description - Financial Operations Coordinator Page 2 of 3 May include maintaining the department's current electronic medical record system for billing clients, private insurance, Medicaid, Medicare, and third party payers using the most current procedural and classification coding. May assist with renewing of provider's credentialing, provide fee status reports, projections, and other viable reports as needed. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities, but is a lead position in the division. Assigns, monitors and reviews work of other employees associated with the fiscal function of the division. Assists the Administrative and Financial Manager with interviewing, training, planning, assigning and directing the work of other department positions. Persons in this position are expected to plan their own work within a structured environment and may edit work of co-workers. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); and four (4) years of progressively responsible experience with data entry, spreadsheets, accounts receivable and payable, accounting records and bookkeeping; and experience and/or training in accounting, bookkeeping, record keeping; or advanced computer software applications; and two (2) years as a Financial Specialist in the Department; or equivalent combination of education and experience. LANGUAGE SHILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and computer procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SHILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs. REASONING ABILITY Ability to understand moderately complex instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in non -standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS Valid Washington State Driver's License OTHER SHILLS AND ABILITIES Advanced knowledge of computers and skill in the demonstrated use of Excel spreadsheet, database, word processing, and other software applications used in the operation of the department. Ability to organize, evaluate and present information. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required, sit, talk or hear. The employee Jefferson County Public Health Job Description - Financial Operations Coordinator Page 3 of 3 frequently is required to use hands to finger, handle or feel objects, tools or controls and to reach with hands and arms. The employee is occasionally required stand, and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job includes close vision, color vision, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. CAREER LADDER/SKILL BAND This position is not part of a career ladder.